Transcripts and Letters of Enrollment

Transcripts

• Online: Current students can view their unofficial academic records through their student portal at myhive.
  • There is an additional fee for electronic delivery service.
• In Person: Visit the Office of the Registrar on the 4th floor of Hall Campus Center during business hours (Monday–Friday, 8:30 a.m.–5 p.m.).

For more information, please visit the Registrar’s Office.

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Letter of Enrollment

• Also called an “Enrollment Verification Request Form.”
• This can be requested from the Office of the Registrar on the 4th floor of the Hall Campus Center.
• You can also request an Enrollment Verification Request Form online.
• This letter can be used to show proof of your residency in Virginia.

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Housing

On-Campus Housing

• Offered to single, full-time undergraduate students (ages 17–23).
• Exceptions to this policy are reviewed case by case by the Office of Housing and Residence Life.
• The University of Lynchburg does not provide married or family housing.
• For more details, see Housing and Residence Life.

To Change On-Campus Housing

• All room assignments are final unless the Office of Housing and Residence Life authorizes a change.
• Contact the Office of Housing and Residence Life to request a room change and follow the proper procedures.
• No room change requests are allowed in the first three weeks of classes each semester, after Thanksgiving break (in the fall), or after spring break.
• During approved room change periods, students must fill out the online Room Change Request form on the student housing portal under “Applications.”
• If a request is granted, you will receive instructions and a deadline for moving.
• A resident who changes rooms without authorization may be charged a $75 fee and could be required to move back. Multiple unauthorized moves can incur a $100 fee per violation.

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Off-Campus Housing

• All full-time undergraduate students must live on campus, except if:
  1. The student lives with a parent or legal guardian.
  2. The student is married.
  3. The student is a single parent.
  4. The student is 23 years of age or older.
  5. The student has 85+ earned credit hours and has been approved by the Office of Housing and Residence Life to live off-campus.

Off-Campus Housing for Graduate Students

• Limited on-campus residence halls, apartments, and off-campus houses owned by the University are available for deposited graduate students.
• If you’re interested, contact [email protected].

Apartment Complexes near the University of Lynchburg

• Walden Ponds Apartments Homes
• Old Mills TownHomes
• Bramblewoods Apartments
• Park Place Apartments
• Landover Apartments
• Country Green Apartments

Impact on Scholarships

• Moving off-campus can affect your financial aid.
• Contact Student Accounts and the Office of Financial Aid to learn about possible changes to your aid package.
• International students: Your scholarship may be reduced if you move off-campus. Meeting with International Student Support for tips before completing any off-campus housing application is recommended.

Renter’s Insurance

• Strongly encouraged for students living off-campus.
• Typically less than $100 per year, sometimes with monthly payment options.
• Covers losses from fire, theft, or damage.
• Search online for “renter’s insurance in Virginia” to compare providers.

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Housing During School Breaks

Summer Break

• Students approved for on-campus summer housing will live in Montgomery Hall.
• You cannot stay in your spring housing assignment or move into your fall assignment for the summer. All students are consolidated into Montgomery Hall.
• We try to give everyone private rooms based on capacity, but it’s not guaranteed. If doubles are required, the priority for singles is for students staying longer.

Policies:

• Follow the policies in The Hornet.

Dining Hall in Summer

• On-campus dining is limited in summer; meals are served for limited hours.
• You can pay for each meal with a debit or credit card.
• Dining Services will share hours and details by email.
• Montgomery Hall has common kitchens on each floor, which you can use.

Housing Rates in Summer

• Students must be pre-approved to live on campus for the summer.
• For current rates, email [email protected].

Winter Break, Thanksgiving Break & Spring Break

• International students may stay on campus for all or part of these breaks at no charge.
• Must complete an application through the housing portal.

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Summer Classes and Housing

Summer Classes

• The University of Lynchburg offers various summer courses with flexible schedules to help you catch up or get ahead.
• You’ll have the same professors who teach during the regular academic year.
• Except for University of Lynchburg doctoral students, international students are not required by U.S. Citizenship and Immigration Services to enroll in summer classes. You can choose to stay on campus, work on campus, take classes, or travel.
• Important: Remember to follow F-1 regulations in the summer. You cannot work off-campus or attend another institution without prior authorization from your PDSO/DSO.
• If you need authorization, email XXXXX to have it added to your I-20.
• Visit the course offerings page for a list of summer courses.

Summer Work

• Summer employment starts the day after Commencement and ends the Saturday before the first week of fall classes.
• Only current University of Lynchburg students can work during the summer. Graduating seniors and incoming freshmen are not eligible.
• International students can work up to 40 hours per week (depending on government regulations and position approval). However, full-time positions are limited.
• See the Student Employment page or contact the Student Employment Coordinator for more details.

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Financial Facts

• Meal Plans: All undergraduate international students must live on campus and have a full meal plan unless they live locally with a family member. If you get permission to live off-campus but choose to keep a meal plan, your scholarship will be reduced.
• First-Year Students: To receive an F-1 visa, you must provide official financial documentation (dated within the last 6 months) that shows sponsorship for one full academic year to both the University and the U.S. government. Additional financial aid is not available during your first year.
• Borrowing Money: To take out a loan, you need a U.S. citizen or legal permanent resident co-signer with a strong credit history. This co-signer is responsible if you cannot make payments.
• Employment: F-1 students must have sponsorship to cover tuition and living expenses. Working to replace that sponsorship is not permitted.

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International Conversations

• Student Highlights
• Courageous Conversations