Current employees may access the University of Lynchburg internal employee website for additional information, such as:
Insurance Information
Current employees can access detailed information about their insurance plans, benefits, and coverage options by visiting the internal employee website. Ensure you have your University username and password ready.
Employee Handbook
The Employee Handbook contains essential policies, procedures, and guidelines to help you navigate your employment at the University of Lynchburg.
Faculty Handbook
The Faculty Handbook provides information specific to faculty roles, responsibilities, and academic policies.
Holiday Schedule
Stay informed about the University of Lynchburg’s holiday schedule, including observed holidays and important dates.
Professional Development
The University offers various professional development opportunities, including workshops, training sessions, and online modules to support your career growth.
Tuition Exchange Information
Learn about the tuition exchange program and how it can benefit you and your family.
Healthcare Transparency in Coverage
To view machine-readable files for the Virginia Private Colleges Benefit Consortium, perform an EIN search with the EIN 27-1367957. Upon entry, you will see links to pricing information.
Paycom Instructions
For assistance with using Paycom, including clocking in and out, managing your hours, and troubleshooting, visit our Paycom Instructions page.
Gender Identity, Chosen Names, and Pronouns
Directions to change an employee’s name
Employees can make a preferred name and pronoun change by visiting PayCom and following these steps
1. Click on Information on the top middle ribbon
2. Click on “address and contact information”
3. Click on the pencil image next to the trash can image
Employee Affinity Groups
African American Affinity Group (AAAG)
The African American Affinity Group at the University of Lynchburg provides an organized support system that fosters a collegial campus climate and a culture of unity, equity, respect, and mutual support among African American and Black faculty and staff.
Contact: [email protected]
Asian American Pacific Islander Affinity Group
The Asian American Pacific Islander Affinity Group brings faculty and staff together to appreciate and bolster Asian American Pacific Islander culture on campus while finding ways to support and encourage AAPI students at the University of Lynchburg.
Contact: [email protected]
Hispanic/Latinx Affinity Group
The Hispanic/Latinx Affinity Group brings faculty and staff together to celebrate Hispanic and Latin American culture on campus while providing a supportive platform for Lynchburg students who identify as part of this community.
Contact: [email protected]
Lynchburg Q
Lynchburg Q is a safe space for LGBTQIA+ faculty and staff to celebrate their identities while simultaneously finding ways to uplift LGBTQIA+ students on campus.
Contact: [email protected]
Equity Advocates
Equity Advocates (EAs) are volunteers (faculty and staff) who support the University’s inclusive efforts by providing education and support regarding equal opportunity and cultural diversity. Serving as an EA requires successful completion of EA educational programming.
Responsibilities include:
- Educating on creating an environment for healthy discussions about differences.
- Providing information to reduce bias in thinking, decision-making, and behavior.
- Supporting and monitoring committee activities to ensure fairness.
- Ensuring compliance with institutional diversity and inclusion policies.
For more information or to become an Equity Advocate, contact Dr. Robert Canida by email at [email protected] or call 434.544.8540.
Bias Education Response Team
The University of Lynchburg is committed to addressing human rights violations, including biases, discrimination, and verbal abuse. The Bias Education Response Team (BERT) helps address such incidents. Learn more and report a bias incident.
Frequently Asked Questions
What happens when I report a bias incident?
- Bias Incident Report Submitted: Any member of the community may submit a bias incident report at the University of Lynchburg. All submitted reports are sent to the BERT chair, Office of Equity and Inclusion, Equal Opportunity Officer, and Campus Safety and Security.
- First Response: BERT’s first response to any submitted incident report is to confirm the report has been received and identify immediate support needs, referring the report to additional support staff at the University as needed.
- Impact Review and Determination: BERT, in consultation with the reporting parties, reviews the incident and determines an appropriate response. Then, an action plan is developed, and the next steps are assigned.
- Engagement and Support: BERT issues invitations for individuals to receive support and/or participate in educational programming that may include, but is not limited to, training sessions on implicit bias, cultural competency, allyship, bystander interventions, and sexual violence awareness. BERT will also explore the impact and context of the incident.
- Restorative Support: BERT collaborates with all parties in the incident to identify and provide ongoing support, opportunities, and educational options.
- Assess and Close: BERT provides a summary assessment of actions taken, resolves the report, and follows up as necessary. The BERT committee reports to the Office of Equity and Inclusion.
What counts as a bias incident?
At the University of Lynchburg, any occurrence where a person or group of people are treated with prejudice based on age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, protected veteran status, race, religion, sex, and sexual orientation may count as a bias incident.
You may be the target of a bias incident or witness a bias incident against someone else.
What does bias mean?
Bias is a prejudice for or against a person or a group of people, usually in a way that is considered unfair.
Who can report a bias incident at the University of Lynchburg?
Anyone on campus or in the greater community affiliated with the University of Lynchburg can report a bias incident.
Who views your bias report?
Bias incident reports are initially sent to the chair of the BERT committee and shared with the Bias Education Response Team. The team, if necessary, will work with relevant stakeholders to facilitate a resolution.
Is the reporting process confidential?
The Bias Education Response Team aims to keep all correspondence as confidential as possible. In select cases, such as assaults, information from the bias incident report may need to be shared with other parties, including the Title IX Coordinator when the incident involves allegations of sexual or gender-based harassment or sexual assault, Campus Safety and Security, and University administration. These reports are made in partnership with the persons making the claim.
Reports alleging sexual or gender-based harassment and/or sexual assault are forwarded to the Title IX Coordinator for potential review under the Interpersonal Misconduct Policy.
Can I report and not escalate my incident?
Yes. In the Bias Incident Reporting Form, you can select an option that records the incident and notifies the BERT that you DO NOT wish to further engage or seek resolution. This allows the incident to be reported and aggregated for University tracking without any further engagement on your part.
Also, if submitting this report anonymously, you have the option to select whether or not you want the alleged offender to be notified about an anonymous report of their violation. The purpose of this would be to inform and educate someone who may not realize they committed a violation but should be made aware so they will not repeat it.
Can I report anonymously?
All persons who report a bias incident can choose to remain anonymous.
We do not automatically notify an alleged offender when an anonymous report about their violation is submitted. In the Bias Incident Reporting Form, however, you have the option to select whether or not you want the alleged offender to be notified about an anonymous reporting of their violation. The purpose of this would be to inform and educate someone who may not realize they committed a violation but should be made aware so they will not repeat it.
How transparent is the reporting process?
Members of the University of Lynchburg community who choose to include their contact information as part of the reporting process will be kept updated as the Bias Education Response Team works toward a resolution.
A summary of all bias incidents and their resolutions will be included in an annual report. An example of a summary report is: “A professor showed racist imagery and used racial slurs.”
All parties involved in the incidents will be kept anonymous.
Where can I go to receive support after I report an incident of bias?
After reporting a bias incident, additional support can be provided through the Office of Human Resources, HornetCare, or University Experience and Student Success.
