Some students may need to arrive earlier than the move-in dates due to assisting with move-in (i.e. Movers and Shakers), participating in a University-sponsored program (i.e. fall athletes, Summer Transition Program, Bonner, Outdoor Leadership Program, etc.), or are new, incoming international students. Most programs will communicate the early arrival information to students.

Suppose you are not part of an early-arrival group but are seeking to arrive earlier than the scheduled move-in dates for new or returning students. In that case, you must apply for permission by completing the early arrival/late application that will be available on the Housing Portal starting July 15. Undergraduate students will be provided instructions and dates for completing the early arrival application. Approved requests for early arrival may result in a daily rate, to be assessed to your student account.

Approved early-arrival students will receive information on the date and time they are to arrive, and the location for where they will pick up their residential keys, via email, by the end of July.

Starting the week of July 15, 2024, new and returning undergraduate students will receive an email from the Office of Housing and Residence Life asking them to sign up for an arrival date. Please note that this only applies to those students not approved for an early arrival.

Students will have the option to move into their residence hall based on their identified move-in dates. Each day will have move-in windows (e.g. 10 a.m. to noon, noon to 2 p.m., etc.). There will be a limit on the number of students that will be permitted to sign up for each shift. This will ensure that not all students are moving in on the same day or during the same two-hour windows. Students will only be permitted to move in during the two-hour time block on their selected move-in day (no exceptions). The move-in day/time selection process is on a first-come, first-served basis.

Only students with an active housing assignment can complete this process. If you intend to live on campus for Fall 2024 and do not yet have an assignment, please contact the Office of Housing and Residence Life via email at [email protected] so that you can secure on-campus housing.

To sign up for a move-in day:

1. Students must log into their Housing Portal.
2. On the main screen (students may need to scroll down), go to the “Assignments” box. Click on Fall 2024. *This will only be an option if a student has a housing assignment for Fall 2024.
3. Under the Fall 2024 housing assignment, there will be a section that indicates Move In
4. Students will select their move-in date and time from the drop-down menu. (Only available days will appear on the drop-down menu).
5. Then click on, “Update My Time.”
6. Once you have a day/time selected, that time will appear as the drop-down menu text.
7. Your arrival date and time will be displayed anytime you log into your Housing Portal.

You may log back in and update your arrival date and time-based on the items listed in the drop-down menu.

Should a student fail to sign up for an arrival date and time by Aug. 9, 2024, they will be assigned an arrival date and time by the Office of Housing and Residence Life.

1. All students should arrive through the main entrance of campus (off Lakeside Drive) during their selected/assigned move-in day and time frame.
2. Students will be directed to their key pick-up locations.
3. Directional signage will be placed around campus to assist students and their families. Refer to the campus map for assistance.
4. Students arriving outside the designated move-in days will pick up their keys through their early arrival sponsor or at Campus Safety and Security.
5. First-year students moving into Montgomery and Tate Halls on Aug. 15 or 16 will have volunteers (Movers and Shakers) on-site to assist with moving items. Returning students do not receive volunteer assistance.
6. There are no restrictions on how many helpers students can bring or how long they can stay on campus.
7. Students and helpers should unload vehicles quickly and move them so others can unload.
8. Students running late who arrive after the close of check-in should contact the Office of Residential Experience at 434.544.8320 to have their key placed at Campus Safety and Security for pick-up.

Move-in Reminders

• Review the checklist of what to bring (and what not to bring).
• Students may verify their housing assignment at any time by looking at their Housing Portal.
• University-issued furniture may not be removed from residential spaces. Even if students bring their own furniture, the University furniture will remain in the space. Please do not ask staff to remove University furniture.
• Loft kits will be available for pick up in or near your assigned residence. These are free and do not require sign-up in advance. Your Community Assistant and/or move-in volunteers can assist you in locating the closest loft kit pick-up location.
• Rented micro-fridges ordered by Aug. 1 will be delivered and set up in residences before move-in. If you rented a unit from the Melvin Corporation and have any questions, please contact them directly at 800.525.7307. Units ordered after Aug. 1 will most likely be delivered the first week of classes.
• Only approved emotional support animals or service animals are permitted inside campus residences at any time.
• To avoid break-ins, don’t leave your belongings inside parked cars; always lock car doors.

Don’t Forget

• Bed linens: extra-long twin sheets, mattress topper, pillows, blankets, and towels
• Alarm clock
• Laundry supplies
• Toiletries and medications
• Hangers

Leave at Home

• Microwaves (consider a MicroFridge instead!)
• Firearms (including BB guns) and other weapons
• Toasters or ovens
• Crock pots
• Candles
• Any open flame source (including incense)
• Loft kits
• Space heaters
• Alcohol
• Fireworks
• Pets (except fish)
• Halogen lamps
• Grilling machines (e.g., George Foreman)
• LED/fluorescent strip lights

Things You Might Want