The IRB accepts only online submissions. The protected Google forms required for submission are only available to those with a functioning LC account and only Lynchburg faculty and staff will be able to submit proposals. Please see specific instructions below regarding proposal submission.
- Prior to submitting a proposal, all members of the research team should complete the NIH research ethics training on Protecting Human Research Participants. The Principal Investigator (PI) will submit each research team member’s certificate of completion when requesting the template for the proposal. Only faculty/staff may serve as a PI (graduate students may serve as Co-PI).
- On the main page of the IRB website, complete the request form for the appropriate proposal template.
- An email with a link to the proposal template will be sent after the request form is completed. Please provide a response to all questions in the Google document template.
- The PI should share the completed proposal with the IRB Director, Dr. Alisha Walker Marciano. Only faculty/staff may submit completed proposals (no student submissions).
- Suggestions for revisions and/or approval notification will be emailed to the PI approximately one week after submission (with the exception of college breaks when the IRB response time may be delayed).
- After revisions have been made, the revised proposal should be shared again with the IRB Director, Dr. Alisha Walker Marciano.
Please see the Examples of Successful Applications page for a proposal checklist and for models of completed proposals, consent forms, etc.
Adverse Events and Unanticipated Problems
Per IRB policy, any adverse events and unanticipated problems must be reported to the IRB in writing immediately following any such occurrence and should not be held for notification until the renewal review or closure. There is not a form for reporting these items – contact the IRB Director, Dr. Alisha Walker Marciano, immediately via email at , and provide as much detail as possible (including the study approval number, PI name, and title of the study in addition to the details of the adverse event and/or unanticipated problem).
Full Board Review Submission Deadlines for 2017-2018
These deadlines apply only to proposals submitted for full board review, which are reviewed once per month when the full board convenes.
|Full Board Meeting Date||Deadline for Submissions|
|10 a.m. Monday, Feb. 5||5 p.m. Friday, Jan. 26|
|10 a.m. Monday, Mar. 12||5 p.m. Friday, Mar. 2|
|10 a.m. Monday, Apr. 2||5 p.m. Friday, Mar. 24|
|May meeting date TBA||5 p.m. Friday, Apr. 28|
Withdrawal from Review
If for any reason the Principal Investigator (PI) wishes to withdraw the research study proposal from review, she/he may do so by sending an email to the IRB Director at . Documentation and communication will be retained by the IRB; however, a determination will not be made upon the request for withdrawal. If a PI wishes to have the IRB reconsidered (placed under review), then a new submission must be made. In other words, once a study is withdrawn it will not be reopened and reviewed.
Please note: If a Principal Investigator (PI) does not respond to a request for clarification, revisions, or additional information within 15 business days of the date of the request, then the research study proposal will be automatically classified as “withdrawn by PI due to non-response.” This is applicable to initial submissions (new submissions), requests for modifications, requests for determining reviewability, and renewal requests. If a PI requires more time to complete the request, please email the IRB at .
Please contact the IRB Director, Dr. Alisha Walker Marciano, at .