For First-Time Employees
Once hired, you must complete the employment forms below before you may start working. You should return them to HR within three working days of being hired.
Payroll cannot process your hours until all paperwork is complete.
The Student Employment Coordinator will contact you to schedule an appointment or you can come to Student Employment Office.
You will need to complete the following forms in the Student Employment Office:
- State (VA-4) and Federal (W-4) tax forms
- Form I-9 (Employment Eligibility Verification)
- Direct Deposit form (your checking or savings account number and the bank’s nine-digit routing number)
- Statement of Confidentiality Form
For Returning Student Employees
No paperwork is required, unless your address and/or banking information has changed since your original application. The hiring department will notify the Student Employment Office of your start date.
If your address changes, stop by Student Employment to complete new tax forms in order to correct the address in Payroll. (You should also update your address with the registrar’s office.)
It is our expectation that, once hired, you will stay in your position for an entire year.
If you are not satisfied with your job, you should first attempt to resolve any problems with your supervisor.
Assistance is available at the Student Employment Office if you experience employment difficulties.
You may change jobs if one is available.
Student employees are only allowed one job at a time while working on campus. This allows for more students to have the opportunity to work on campus.
Your department supervisor can request that you return to the department each year. You must be in good academic standing.
Your supervisor should evaluate your performance at the end of each semester.
During this evaluation you and your supervisor will discuss your job performance and future employment opportunities in the department.
University of Lynchburg does not have a campus-wide dress code. Each department is responsible for establishing a dress code based on the nature and location of the job.
Scheduling Time Off
You may occasionally need to be absent from work. Request approval (in advance) from your supervisor. You will be expected to make up time missed, if possible.