When an incident is resolved through administrative handling, a student will be notified of the meeting date and time, not to conflict with their class schedule, of their administrative handling, as well as any participation deadlines, through correspondence sent to the student’s Lynchburg.edu email address, or sent to a student’s local address listed in University records. The student will have the option of meeting in person or submitting a statement. If a student requires a form of accommodation to attend or engage in the disciplinary process, the student should communicate that need directly with the assigned case specialist or the Office of Community Expectations and Restorative Practices.
After the student's participation or the deadline to participate passes, the case specialist will render a decision regarding any alleged policy violations. Once a decision has been made, correspondence will be sent to the student’s Lynchburg.edu email address, or sent to a student’s local address listed in University records. A student’s local address is one’s University email address, or campus mailbox, if assigned. Failure or refusal to pick up, open, or read notices does not remove the recipient’s obligation to adhere to any instructions, outcomes, or deadlines issued in the notices or constitute a procedural error for which an appeal is granted.
