The University of Lynchburg (Lynchburg) provides online information and services to students, employees, and the public to supplement services provided on campus.
This privacy statement provides information required by Virginia and federal laws about privacy, confidentiality, and related policies for individuals who use our official websites and other electronic services.
Individual websites may provide additional information about privacy. This statement applies to all information collected by or submitted to Lynchburg. It is not to be construed as a contractual promise. Additional Lynchburg policies that provide information about the use of computing and communications systems at Lynchburg can be found on the Office of Information Technology and Resources website.
Lynchburg websites may contain links to external websites. Lynchburg does not endorse or take any responsibility for the privacy practices or policies of external websites.
Information Collected by University of Lynchburg
Email and Form Information
Lynchburg does not obtain personal information about you when you visit our websites or through other online services unless you provide us that information voluntarily.
If an individual sends an email message with a question or comment, or fills out a web-based form, and either form or communication contains personally identifying information, that information will only be used to directly respond to the requester, unless otherwise stated specifically.
The request for information may be redirected to another part of the University that may be in a better position to respond to the request. Any personal information you provide will not be released to outside parties unless we are legally required to do so in connection with legal proceedings, law enforcement investigations, or state law.
In addition to information actively provided by individuals using Lynchburg websites and other online services, Lynchburg may record information such as, but not limited to, the following types of information each time these access points are used:
- Internet address of the computer being used.
- Webpages requested.
- Network software access.
- Referring webpage.
- Browser used.
- Date, time, and duration of activity.
- Passwords and accounts accessed.
- Volume of data storage and transfers.
Lynchburg uses this information to monitor, preserve, and enhance the functioning and integrity of its system. Information is collected for analysis and statistical purposes, and is used to help diagnose problems with the server and to carry out other administrative tasks, such as assessing what information is of most interest, determining technical design specifications, and identifying system performance and/or problem areas.
This information is not used in any way that would reveal personal information to external constituencies except as described above.
In cases of suspected violations of Lynchburg policies, especially unauthorized access to computing systems, the system administrator concerned may take necessary measures, including authorizing detailed session logging.
This may involve capturing and retaining a complete keystroke log of an entire session. In addition, a system administrator for the equipment involved may authorize limited searching of user files on individual or networked computers to gather evidence on a suspected violation.
Alternatives to Electronic Transactions
Lynchburg provides online access to information and services for students, employees and members of the public. If you prefer not to provide any information to the University online, you may cancel the transaction and contact the administrative unit responsible for the service to learn about available options for conducting business in person, by mail or by telephone.
Disclosure of Information
Lynchburg does not sell or distribute confidential information it collects online to individuals or entities not affiliated with the University.
Lynchburg’s policies protect the confidentiality of student educational records and employee personnel information. These policies explain what information may be shared with the public or anyone who requests it. They also explain what information is protected as confidential; confidential information will not be disclosed without the consent of the student or employee, except under subpoena, court order, or in case of an emergency.
Student records are protected by the federal Family Education Rights and Privacy Act (FERPA), Virginia law, and University policy. The University’s policy also provides information on a student’s right to limit access to otherwise public directory information.
Chat Rooms, Forums, Message Boards, and News Groups
Lynchburg does not routinely retain logs or copies of chat rooms, forums, message boards, or news groups available to its users. However, information disclosed in these areas is public.
Employee records are protected by Lynchburg policy and by Virginia law.
Public Records Law
Under Virginia law, Lynchburg may be required to provide information in University records to a third party. Information protected by FERPA , other laws, or University policy will not be disclosed in response to a public records request.
From time to time, individuals or companies under contract with the University may have access to information in the course of the service they provide to the University, but those entities are not permitted to use or re-disclose that information for unauthorized purposes. No other entities are authorized to collect information through Lynchburg’s sites.
Although every effort is made to secure network communications, Lynchburg cannot ensure the privacy of online communications. Individuals using online services should also take steps to protect personal information, such as closing the web browser when finished using the site. Failure to do so may result in personal information being viewed by someone else using the same computer.
Lynchburg accepts credit card payments online for a variety of goods and services. Unless otherwise noted on the site, all University credit card transactions are encrypted. Information entered to complete a transaction will not be used by Lynchburg for any other purpose unless the purpose is described on the site.
University-owned or -controlled computers and equipment are public property and may be examined by authorized individuals to detect improper, illegal, or non-governmental use, to evaluate the security of the network, or for other governmental purposes. Please be aware that any information placed or stored in a University-owned or -provided computer is subject to review by the University at any time.
If you have additional questions about online privacy or security, you can contact the Office of Information Technology and Resources:
University of Lynchburg
Office of Information Technology and Resources
1501 Lakeside Drive
Lynchburg, VA 24501