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Test Hornet Handbook

STUDENT DEVELOPMENT and STUDENT LIFE 

At the University of Lynchburg, active participation in academic life is essential to each student’s education. Similarly, active engagement in campus life, out-of-classroom learning opportunities, and recreation is essential to students’ development as individuals, community contributors, and leaders. Consistent with the University’s educational mission, the Office of Student Development promotes student success through engaged cocurricular learning and by fostering an inclusive, dynamic campus community.

Student Development offers diverse opportunities for students to engage in campus life and to experience self-discovery and personal development. Through on-campus living, cultural and social activities, membership in clubs and organizations, community service, intramural and club sports, spiritual life activities, and promotion of personal wellness, students enhance their intellectual abilities, physical and mental well-being, teamwork, inclusion, communication and leadership skills, commitment to community engagement, and readiness to achieve personal and career goals.

Student Development staff endeavor to enhance campus life and students’ University experiences in three primary areas/portfolios:

  • Community Development provides transformative experiences through active living-learning opportunities in the University’s varied on-campus residential facilities for undergraduate students. Community Development also includes intentional engagement in the campus and greater Lynchburg city communities, as well as upholding community expectations through personal responsibility and accountability, conflict resolution, and reparation of harm caused to the community.
  • Student Involvement and Leadership facilitates students’ engagement in the University’s diverse campus community through participation in clubs and organizations, development of leadership skills, and enjoyment of social and recreational opportunities in Drysdale Student Center.
  • Well-being and Belonging promotes both individual and community well-being through proactive and preventive education, intervention, and support. This collaborative model of integrative wellness includes Campus Recreation, Case Management, the Counseling Center, the Health Center, the Spiritual Life Center, and Wellness and Health Promotion (including International Student Support).

Central to the University of Lynchburg’s effective educational environment and enjoyable campus life is a shared commitment to integrity, diversity, and an inclusive community in which all students, faculty, and staff are welcomed and respected. Student Development collaborates with campus partners, such as Campus Safety and Security and the Office of Equity and Inclusion, to enhance students’ opportunities for cocurricular learning and engagement in campus life.

Students are eligible to participate in the governance of the University of Lynchburg community through the Student Government Association or through independent participation. Typically, students are appointed to various committees and task forces established by the faculty, staff, and other constituents of the University. Students appointed to these committees represent the interests and views of their organizations, on-campus residential facility, graduation class, or specific populations within the general student body. In almost all cases, students serving on these committees enjoy full voting privileges as they participate in decision-making processes that affect policies, planning, programming, budgeting, academic offerings, dining, and other student services. Specifics related to the student’s role and participation in institutional decision-making are noted in “Student Rights,” numbers 9 and 12.

Written Student Complaint Policy and Procedures

University of Lynchburg faculty and staff strive to provide each student with positive educational experiences and helpful services. Even so, it is understandable that complaints will arise from time to time. To address and resolve concerns as quickly as possible, please address complaints to the office responsible for overseeing the area of concern.

If resolution of the student’s complaint cannot be accomplished using the above protocol or established grievance or appeal procedures, the student may file a written student complaint. The policy for filing written student complaints is located on the University’s website: https://lynchburg.edu/about/policies/.

Student Development – Community Development Portfolio

Center for Community Engagement

 

At the University of Lynchburg, we promote a culture of service. It's part of what makes our community so special – classroom trips to paint a mural downtown, HornetServe Days on the weekends, the free pantry and Dell Thrift, or just the little ways we care for each other. Students learn from community organizations through direct service (tutoring, helping at a food pantry, removing invasive species), which can be a great starting point to discovering a professional interest or passion. We also do a lot of indirect service on campus, like fundraising for nonprofit organizations, collecting donations, or completing community-based research projects.

The Center for Community Engagement (CCE) is a hub for service, no matter what kind of service you’re interested in. Whether you want to find a consistent placement at a non-profit, need to register to vote, want to pick up some grabbers to do a lake clean up, or just want to talk about why we love Lynchburg, the CCE is the place to be. We have relationships with 80+ non-profit organizations and government agencies and can help you find your fit. The CCE hosts signature programming throughout the year to keep you connected to special topics, and we host an alternative break program if you want to build meaningful friendships through an involvement intensive. We’re here to connect campus and community, from the Dell to the heart of Hill City.

In addition, the Center for Community Engagement coordinates the Bonner Leader Program.  Undergraduate students selected to participate in the four-year Bonner Program commit to serving 260 hours each academic year through regular work with nonprofit organizations in the greater Lynchburg area.  Bonner Leaders participate in ongoing training on social justice issues and leadership development and receive financial assistance through work-study funds and scholarships.

Community Expectations and Restorative Practices

  • 220 Hundley Hall
  • 434.544.8320
  • cerp@lynchburg.edu

In the University community, as in any community, interpersonal conflict can occur between two or more people. Conflict can arise from circumstances such as, but not limited to, miscommunication, differing beliefs or values, and incompatible lifestyle habits in a shared campus residence. Conflict can also stem from one person’s misconduct that disrupts or harms another person. Through dispute resolution, interpersonal conflict can be sorted out or rectified, thereby supporting both the well-being of the individuals involved and the health of the University community.

In addition to oversight of the student disciplinary process, the Community Expectations and Restorative Practices (CERP) office also can assist students with effectively engaging in managing conflict with other community members. CERP is available to meet with students to discuss conflicts they are experiencing and work with involved students, who are willing to participate, in navigating through their conflict. CERP can provide students with feedback and advice on how they can take ownership over their conflict and move forward in resolving their conflict.

Multiple ADR processes have the potential to result in productive, restorative outcomes that are mutually agreed upon by the individuals involved in the conflict. Examples include apology, conflict coaching, facilitated dialogue, guided conversations, and restorative conferences or circles. In some instances, conflict may not be able to be resolved, at which point CERP can work with the involved students to identify other appropriate resolutions.

HOUSING and RESIDENCE LIFE 

The Office of Housing and Residence Life is a component of the Community Development portfolio within Student Development. The Office is responsible for all aspects of on-campus living for undergraduate students. The primary mission of the Office is to develop a safe and secure residential community that fosters learning and growth.

The Housing and Residence Life student staff consists of more than 30 undergraduate students who serve as community assistants (CAs) living in the residential facilities. These students provide peer counseling, maintain community standards, facilitate restorative practices within the community, and plan activities in support of a residential curriculum. Throughout the year, the Housing and Residence Life staff sponsors a variety of programs on crucial topics, including but not limited to alcohol and other drugs, health issues, study skills, involvement, and social and cultural activities. Housing and Residence Life staff members also hold periodic mandatory meetings for their residents. Attendance at these floor and/or building meetings is required of residents. Unexcused absences may result in fines and/or disciplinary action.

Questions about roommates, room changes, policies, organizations and activities, counseling, academic services, or other aspects of campus life for undergraduate and graduate students may be directed to any residential staff member or to the Office of Housing and Residence Life.

On-Campus Housing

On-campus housing is available to single, full-time undergraduate students between the ages of 17 and 23. Requests for exception to this policy are reviewed on a case-by-case basis by the Office of Housing

and Residence Life.

The University of Lynchburg does not provide married or family housing.

Residential Requirements 

The University of Lynchburg values on-campus living that exposes undergraduate students to a variety of meaningful out-of-class learning opportunities. Accordingly, on-campus living is required of undergraduate students, and off-campus living is a privilege earned through progression toward degree completion.

Violations of on-campus or off-campus residential requirements may result in revocation of eligibility to reside off campus and other disciplinary actions..

On-Campus Residential Requirements 

Full time undergraduate students are required to live in University of Lynchburg housing, other than: a) students living at home with their parent(s) or legal guardian(s) at their permanent address and commuting to campus on a daily basis; b) students living with their own children and/or partner by marriage; and c) students age 23 and older. Undergraduate campus housing is not available for students younger than 17 years of age or older than 23 years of age.

Undergraduate students who have completed 85 or more credit hours (either at the University of Lynchburg or at another accredited institution) prior to the fall semester are eligible to live off campus during the next academic year, as are undergraduates continuing as second-degree students and non-degree-seeking graduate students continuing their studies immediately after baccalaureate degree completion. See “Off Campus Residential Requirements” for additional information regarding off-campus application.

Off-Campus Residential Requirements 

Application to Reside Off Campus

Prior to making housing commitments off campus, students enrolling in undergraduate courses who wish to reside off campus must apply for and receive authorization to do so from the Office of Housing and Residence Life. Students should not sign a lease or make other arrangements for any off-campus housing accommodations prior to receiving authorization to reside

off campus from the Office of Housing and Residence Life. Entering into a lease, rental or purchasing agreement, or other housing commitment prior to receiving approval to reside off campus is not justification for an exception to the Off-Campus Residential Requirements policy.

To receive and maintain off-campus residential approval, a student must first complete the Application to Reside Off Campus, which can be accessed through the student’s online housing portal. If approved, a student is then expected to provide the Office of Housing and Residence Life and the Registrar's Office with an accurate local address.

Students signing a Residential Living Agreement are entering into an academic year contract and are ineligible to move off-campus during the academic year in which the contract applies. If a student chooses to move off campus after securing an on campus location, the student will be assessed a $250 termination fee.

A student admitted for full-time enrollment cannot acquire off-campus authorization by dropping to part time status (below 12 credit hours per semester).

After a student’s application to reside off campus has been approved, off-campus arrangements must be made directly between the student and the landlord. Although the University advises that careful attention be given to safety and health factors in choosing off-campus housing, it assumes no liability related to these factors.

Conduct at Off-Campus Residence

Students who live off campus are expected to act and maintain off-campus residences in ways that positively influence fellow students, the University, and the greater Lynchburg community.. Courteous relationships with neighbors, based on respect, good communication, sensitivity to needs of varying lifestyles, and behaviors that do not infringe on others’ rights, are expected.

While encouraging students who reside off campus to exercise responsible self-regulation, the University retains the authority to adjudicate incidents that occur off campus and incidents in violation of the Honor and Student Conduct Codes. Off-campus living is a privilege that may be revoked at any time at the discretion of the University.

The University of Lynchburg’s Honor and Student Conduct Codes apply to students’ behavior on campus, within the City of Lynchburg, in the surrounding counties of Amherst, Appomattox, Bedford, and Campell, and anywhere when participating in a University program/event or acting in the capacity of a University of Lynchburg student. Students who live off campus are responsible for knowing all applicable University requirements and Lynchburg City ordinances and practices. Violation of University or community requirements may result in revocation of the privilege to live off campus or to live at certain locations and may also result in University disciplinary action.

Community resources available to neighbors and students include:

  • the Lynchburg Police Department (434.847.1602, non-emergency),
  • Community Development Inspections (434.455.3900),
  • the Health Department (434.477.5900),
  • the regional office of the Virginia Department of Alcoholic Beverage Control (434.582.5136), and
  • the University's Community Expectations and Restorative Practices (434.544.8822).
Housing and Residence Life Inclusion Statement – Gender Inclusive Housing

Housing and Residence Life (HRL) at the University of Lynchburg recognizes, welcomes, and affirms students of all gender identities, not limited to or by the traditional understanding of gender as only male or female.

As a way to provide students with a welcoming living environment and residential experience and to fulfill our vision as a department, Housing and Residence Life (HRL) allows transgender, genderqueer, gender non-binary, and gender non-conforming students to select housing environments based on their identity.

Gender-inclusive housing is available to both new, incoming residents and returning residents. This type of housing option may be especially important/beneficial for:

  • Students in the process of exploring their gender identity;
  • Students who do not wish to identify themselves by gender;
  • LGBTQIA+ identified students;
  • Students who feel more comfortable with a roommate/suitemate/apartmentmate/housemate of a specific gender self-identity;
  • Students who would prefer to live with or in a community of mixed gender and gender identity.
Housing Accommodations for Students with Disabilities

Students seeking housing accommodations for medical, physical, mental health, or cognitive disabilities should contact the Center for Accessibility and Disability Resources. Reasonable documentation completed by a licensed professional is required. For more information, see the web page titled “Housing Accommodations” on the University of Lynchburg’s website (lynchburg.edu). Individuals seeking housing accommodations should complete the request process as soon as practicably possible before receiving a housing assignment. A priority period, prior to the start of the standard housing sign-up process, is provided for students seeking housing accommodations.

Special Note: The University of Lynchburg reserves the right to change policies, procedures, resources, calendar dates, fees, and any statements in The Hornet at any time. If the University of Lynchburg amends the Honor and Student Conduct Codes and Regulations during the period when this edition of The Hornet is effective, the amendment will be announced on the student handbook webpage lynchburg.edu/hornet. The amendment will become effective fifteen (15) days after such announcement unless the University deems that circumstances warrant immediate implementation, such as a change in law impacting University policy, a medical or public health issue, or other urgent situation.

Housing and Residence Life Policies 

The following policies exist to enhance the safety and comfort of all students living in campus housing. Housing and Residence Life policies constitute part of the Student Conduct Code. Failure to adhere to Housing and Residence Life policies may result in administrative address by the Office of Housing and Residence Life (including but not limited to fines, restriction of privileges, and/or change in housing assignment) and/or address through student disciplinary procedures (see “Honor and Student Conduct Codes and Regulations'').

Special Note:

The University of Lynchburg reserves the right to change policies, procedures, resources, calendar dates, fees, and any statements in The Hornet at any time. If the University of Lynchburg amends the Honor and Student Conduct Codes and Regulations during the period when this 2023-24 edition of The Hornet is effective, the amendment will be announced on the student handbook webpage www.lynchburg.edu/hornet. The amendment will become effective fifteen (15) days after such announcement unless the University deems that circumstances warrant immediate implementation, such as a change in law impacting University policy, a medical or public health issue, or other urgent situation.

  1. Alcohol–Possession of alcohol by anyone under age 21 is prohibited everywhere on campus, including in all residential facilities. Students and guests who are age 21 or older may possess and consume alcohol in residential facilities only in accordance with the Student Conduct Code and any policies established by the Office of Housing and Residence Life.

Possession and consumption of alcohol are prohibited in the following residential areas regardless of the possessor’s age:

  • In any individual residential room and in the entirety of any University house, townhouse, or apartment where all assigned residents are under age 21;
  • Montgomery Hall, Tate Hall, and other facilities designated as alcohol-free;
  • Indoor common areas, including lounges, stairwells, and hallways; and
  • Outdoor areas around residential facilities, including porches, yards, sidewalks, parking lots, and streets.

Possession of an open container of alcohol in public is prohibited by both University policies and Lynchburg City laws. This prohibition applies to alcohol in any form or container, including but not limited to bottles, cans, cups, and sports bottles.

For anyone under age 21, possession of empty alcoholic beverage containers or alcohol packaging is prohibited in all residential facilities. Regardless of one’s age, possession of empty alcoholic beverage containers or alcohol packaging is prohibited in Montgomery Hall and Tate Hall.

Housing and Residence Life and security staff members may ask to see the contents of backpacks, bags, and other packages suspected to contain alcohol. Unauthorized kegs on campus and related taps are confiscated, regardless of whether they contain alcohol, and are not returned to the owner. Kegs may not be repurposed as furniture, decorations, or for other uses on campus.

Intoxication, public drunkenness, and disorderly conduct are prohibited by University policies and Lynchburg City laws. Disorderly conduct includes but is not limited to cursing profanely in public. Neither presence on campus nor residence in University housing shields a student from obligation to adhere to University alcohol policies and alcohol laws.

For more information about policies regarding alcohol, see the Student Conduct Code, including “Alcohol and Other Drugs.”

  1. Alcohol-Related Collections and Displays–Alcohol-related containers, packaging, and paraphernalia may not be collected or displayed in any residential area (indoors or outdoors) in a manner deemed to promote alcohol use or abuse. Examples of prohibited paraphernalia, collections, and displays include but are not limited to drinking game tables, bars, beer can pyramids, empty liquor bottle decorations, beer cartons posted on walls, and accumulated empty alcohol containers not removed to appropriate trash or recycling receptacles.

  1. Animals–Animals, other than service dogs and University-approved emotional support animals (ESAs), are not permitted inside University buildings (including all residential facilities) at any time. Students living in University housing may have only fish in their assigned residences. The maximum water capacity for a fish tank in campus housing cannot exceed ten (10) gallons.

Prohibited animals include dangerous or poisonous species of fish and “tank animals,” such as frogs, hermit crabs, lizards, and snakes. Individuals with unauthorized animals will be subject to adjudication and instructed to remove the animals immediately (within 24 hours); failure to do so within the allotted time will result in additional disciplinary action.

An undergraduate student residing in a townhouse, apartment, or University house who allows an unauthorized animal inside a residence for any length of time will immediately be relocated to a residence hall. Similarly, an undergraduate student living in a residence hall who allows an unauthorized animal inside a residence for any length of time forfeits eligibility to live in a University townhouse or apartment during the following year.

A residential student with a service animal must complete a Service Animal Agreement pertaining to the animal’s presence in University housing; special arrangement is not necessary for a service animal to be in other areas of campus. Service animals are expected to meet Assistance Dogs International (ADI) Minimum Standards and Ethics for Service Dogs. A residential student with an emotional support animal (ESA) must obtain approval before bringing the animal into the student’s assigned University residence. An authorized ESA is permitted only in the owner’s residence (assigned room) and is not permitted in public residential areas or other campus buildings. Individuals seeking approval of an ESA should complete the process as soon as practicably possible before moving into University housing. ESAs and their owners are expected to follow the University’s Emotional Support Animal Policy at all times.

To complete a service animal agreement or to request approval of an emotional support animal, contact the Center for Accessibility and Disability Resources. The ESA Review Panel meets five (5) times per year to consider requests for approval.

Visitors on campus are prohibited from bringing their emotional support animals inside University buildings (including all residential facilities) at any time.

Service animals in training are prohibited in all residential facilities at the University of Lynchburg.

For more information about policies regarding animals, see “Animals on Campus” in The Hornet student handbook and the webpage "Animal Policies and Accommodations” on the University's website (lynchburg.edu).

  1. Balconies and Roofs–Students may not be on any balcony or roof with the exception of Hundley Hall’s second floor balcony located off the lounge and designated balconies in Westover Hall. The Office of Housing and Residence Life reserves the right to revoke this privilege at any time.

  1. Basements and Attics–Students may not enter or use basements, crawl spaces, or attics in campus houses for any reason, including storage and gatherings.

  1. Bicycles–Bikes may be stored only in individual rooms or in bike racks provided. Bikes may not be stored in hallways, stairwells, lounges, bathrooms, or other areas so designated by the Office of Housing and Residence Life. A student who violates this policy will be instructed to remove the bicycle promptly and assessed a fine and/or other consequences.

  1. Candles–Candles are prohibited in all University residential facilities, regardless of whether the wick has been burned. A student who violates this policy will be instructed to remove the candle promptly and assessed a fine and/or other consequences. Candles observed by University staff during facility walkthroughs, closing procedures conducted at academic breaks, and similar inspections may be confiscated for disposal.

  1. Check-In Policy–Students are permitted to move into their assigned residences as determined by the University check-in calendar and as communicated by the Office of Housing and Residence Life. Students are not permitted to arrive early without prior approval from the Office of Housing and Residence Life. Students who are unauthorized to be on campus will be assessed a $75 charge per night and will be instructed to depart campus immediately. Students approved to return to campus early will be assessed a daily rate determined by the University.

  1. Checkout Policy–All residents checking out of a University residence at any time must do so through a Housing and Residence Life staff member or by using an Express Check-Out envelope available at Campus Safety and Security (first floor, Hall Campus Center). Failure to do so will result in substantial fines.

  1. Cooking–Coffee makers, popcorn poppers, and approved Microfridge microwave ovens are the only cooking appliances permitted in residence hall rooms. All other cooking appliances, including other microwave ovens, toaster ovens, crock pots, insta pots, air fryers, hot plates, toasters, deep fryers, and grilling machines, are prohibited in residence hall rooms. A student who possesses an unauthorized cooking appliance will be instructed to remove it promptly and assessed a fine and/or other consequences.

In residence hall kitchens, students may use the appliances provided for simple heating and baking. Due to local fire regulations, frying, grilling, and rotisserie cooking are strictly prohibited in residence hall kitchens.

Students using the community kitchens in the residence halls are required to monitor equipment while cooking. Also, students are required to be present for the duration of cooking their meal(s). Additionally, after completing cooking, students are required to clean up the kitchen. The University of Lynchburg is not liable for any food items stored in common area refrigerators.Students are encouraged to label all food items stored in common area refrigerators.

For information about use of gas and charcoal grills, see “Fire Hazards.”

  1. Damage Policy–In any community living environment, materials in a building break or must be replaced periodically due to normal wear and tear. The University of Lynchburg’s housing fees are designed to cover such routine maintenance expenses. However, damages are sometimes caused by accident, horseplay, or misuse of facilities. An individual who causes accidental damage should report it to a Housing and Residence Life staff member within 24 hours after the damage occurred. In such cases, the individual is held accountable for the cost of the needed repair(s). Multiple or repeated incidents of damages may result in disciplinary outcomes.

When damage occurs but no one takes responsibility, an investigation is conducted to identify the responsible individual(s). If the responsible individual is identified, that individual is subject to replacement costs, fines, and other outcomes as deemed appropriate. If the responsible individual(s) cannot be identified, the residents of the wing, floor, or building may be assessed common area damage charges.

Any appeal of damage charges or common area damage charges must be submitted in writing to the Office of Housing and Residence Life within 30 days of the billing date.

Damage to residential furniture results in charges sufficient to replace the damaged item(s). All incidents of damage are subject to review through Housing and Residence Life and disciplinary processes, which may result in additional fines and/or other outcomes.

  1. Decorations–Students are permitted to display personal belongings inside their assigned rooms in a manner that does not damage walls, doors, or other University property. However, decorations, furniture, and other items may not impede fire safety, entrance or egress, ventilation, or view of a room.

Only the following methods are permitted for affixing decorations to the specific wall material present in a student’s residential assignment:

  • Concrete or cinder block walls – Use only Command strips. When vacating the room, leave Command strips in place for University Facilities staff to remove.
  • Drywall or plaster walls – Use only thumbtacks. Remove all thumbtacks when vacating the room.

Other methods of affixing decorations, such as tape and poster putty, are prohibited due to the likelihood of wall damage and may result in repair fees.

Hanging of LED or fluorescent strip lights is prohibited in all residential rooms and common spaces.

Deviation from this expectation may result in a fine and damage fees.

Display of symbols that are historically associated with hate, repression, intimidation, or subjugation of specific human groups is prohibited. Examples include but are not limited to Confederate flags, Nazi swastikas, Ku Klux Klan images, nooses, and other vestiges of prior eras of slavery or persecution based on personal characteristics including race and religion.

Decorations and other personal belongings that are visible in the common areas of University residential facilities (e.g., hallways, lounges, bathrooms, stairways) must be consistent with University values and policies. The Director of Housing and Residence Life (or designee) may remove decorations visible in residential common areas that are determined to be inconsistent with University values and policies, followed by notification of the student who displayed the posting (if identifiable) of the removal.

Alcohol-related containers, packaging, and paraphernalia may not be collected or displayed in any residential space, including residential rooms and common spaces, in a manner deemed to promote alcohol use or abuse (see “Alcohol-Related Collections and Displays”).

Decorations and other student belongings may not be displayed in a manner that affects the exterior appearance of University facilities. Nothing may be displayed or posted in or on windows, on the exterior of any University of Lynchburg student residences, or in outdoor areas around residential facilities. (Exceptions for items visible in windows or outside University residential facilities may be granted by the Office of Housing and Residence Life. Exceptions for banners advertising authorized campus events may be approved in accordance with the Posting Policy [see “Posting Policy”].)

        

To decrease fire hazards, decorations or other items may not be placed over lights or fire safety equipment. Lamps, holiday lights, and other electric decorations must be U.L. approved.

Only artificial trees are allowed in residential facilities. All holiday decorations must be removed in a timely manner and prior to departure for scheduled breaks.

Possession of a street, traffic, or municipal sign is prohibited; such signs are confiscated by Campus Safety and Security and not returned, regardless of how the signs were obtained by the resident(s). Kegs may not be repurposed as furniture, decorations, or for other uses on campus.

Students are not permitted to paint walls in individual rooms or in common areas. Proposals for wall murals for residence hall common areas may be submitted to the Office of Housing and Residence Life for approval. Subsequent approval by three-fourths of all floor residents must follow.

  1. Fire Alarm Evacuation–All students must vacate a residential facility when the fire alarm sounds, moving immediately to the location(s) communicated by the Office of Housing and Residence Life and/or Campus Safety and Security. Students are not permitted to re-enter the facility until permission is granted by authorized personnel.

  1. Fire Hazards–The following items are prohibited in all University of Lynchburg housing facilities for students:
  • Candles (unlit or lit);
  • Extension cords and multi-plug adapters;
  • Fireworks (may not be possessed or used anywhere on campus);
  • Gas canisters (including propane tanks for grills);
  • Halogen lamps and other lamps deemed unsafe by the Office of Housing and Residence Life;
  • Hookahs (may not be possessed or used anywhere on campus);
  • Incense;
  • Lighters or torches with gas or liquid fuel that can be left in the “on” position;
  • Space heaters with exposed heating elements; and
  • Any appliances that make an open flame or have exposed heating elements other than stoves provided by the University.

Coffee makers, popcorn poppers, and approved Microfridge microwave ovens are the only cooking appliances permitted in residence hall rooms. All other cooking appliances are prohibited in residence hall rooms, including other microwave ovens, crock pots, insta pots, air fryers, grilling machines, hot plates, toasters, deep fryers, and toaster ovens.

Small, newer model electric space heaters without exposed heating elements and carrying the Underwriter’s Laboratory (UL) label may be used in residential facilities. Only one space heater may be used per room.

Extension cords and multi-plug adapters may not be used in residential facilities. Grounded or polarized relocatable power taps, commonly known as “power strips” and “surge protector strips,” may be used temporarily in residential facilities if plugged directly into permanently installed electrical outlets.

Fires are not permitted inside or outside any University residential facility, except for outdoor use of gas and charcoal grills for cooking and of University-provided fire pits in approved locations. Grills, including related gas canisters, must be stored outdoors. Grills may not be chained to, or otherwise affixed to, any residential structure. When in use, grills must be at least 10 feet from all parts of a structure, including decks and porches. Also, appropriate safety precautions must be taken (e.g., distance from dry brush and other flammable materials, absence of wind hazards, extinguished coals, and disposal of cold coals in trash receptacles). Damage caused by use of a grill will result in repair fees and/ or disciplinary outcomes.

  1. Furniture–Possession of any type of University property in a campus residence other than the standard room furniture provided is prohibited. Likewise, University furniture may not be removed from individual rooms in any campus housing. In residence halls, lounge furniture may not be removed from its designated location for any purpose or for any length of time.

Upholstered furniture is not permitted on porches, decks, balconies, and other areas outside University houses, townhouses, apartments, and residential buildings. All furniture outside residential facilities must be manufactured for outdoor use.

Kegs may not be repurposed as furniture, decorations, or for other uses on campus.

A resident who has unauthorized furniture in a residential location or unauthorized furniture outside will be instructed to return the furniture promptly to its proper place and assessed a fine.

Command strips may not be affixed to University furniture due to damage caused by removal. Deviation from this expectation may result in a fine and damage fees.

  1. Keys–Residential keys are issued to students at the time of check-in. Once a key is issued, it becomes the responsibility of the student. Students may not lend residential keys to anyone for any reason. Similarly, students may not use another’s residential keys. Additionally, students may not lend their University ID cards to anyone for any reason, including to access a residential facility.

Students should secure their rooms at all times and are responsible and liable for any actions of non-assigned students or guests in their rooms. Furthermore, students failing to secure their rooms or to obtain or carry room keys will assume all responsibility for theft or damage of any personal belongings in their room.

A student who is locked out of their assigned campus residence should wait for their roommate to return to unlock the door. A resident needing more immediate access to their assigned campus living area for emergency reasons may elect to contact Campus Safety and Security or their community assistant to request a let-in. A let-in fee of $10 is charged to the student’s University account each time let-in assistance is provided by Campus Safety and Security. Let-in assistance is not provided to another person’s residence, even if the requesting student’s belongings are locked in the other person’s residence.

When a residential key is lost, the following procedures must be followed:

  1. Report the loss of a residential key to the Office of Housing and Residence Life by completing the online Key Replacement Form, which is located on the housing portal under “Helpful Links.” A lost-key report will be made and sent to Campus Safety and Security for proper action.

  1. The student is responsible for payment of costs associated with core change and key replacement: $75 for a lost room key (includes creation of two new keys); $150 for a lost common space exterior door key (includes creation of a new key for each occupant). All lock change fees are assessed to the student’s account.

  1. Failure to report lost or stolen keys or possession of a duplicate or unauthorized key will result in appropriate disciplinary action.

When a student vacates campus housing at any point, keys must be returned to Campus Safety and Security (first floor, Hall Campus Center) prior to departure. Failure to return one or more residential keys upon vacating University housing results in a $150 charge per key.

For more information about policies regarding keys, see “University ID Cards and Keys.”

  1. Liability for Loss–Students are encouraged to purchase insurance that will cover losses and/or theft or to verify sufficient coverage under the homeowner’s or renter’s insurance policy applicable to their offcampus home. The University of Lynchburg is not liable for loss of or damage to personal property. Neither the University of Lynchburg nor its insurance company covers or will reimburse for personal property that is lost, stolen, or damaged.

  1. Lofts–Only University of Lynchburg lofts are permitted in campus housing. Only one loft kit may be used per bed, and total height may not exceed one added loft kit. Students may contact their community assistant or the Office of Housing and Residence Life to request a loft kit.

  1. Networking Equipment–Personal networking equipment, including wireless routers and access points, are prohibited in residential facilities. Issues with network access or connectivity should be reported to the University’s Information Technology Help Desk (help@lynchburg.edu).

  1. Noise–Living in a campus residence in close proximity to many other students can create noise disturbances. Because noise travels easily, all residents must be considerate of neighbors when playing stereos, TVs, or simply talking. Generally, quiet hours should be observed from 11 p.m. to 11 a.m. SundayThursday and midnight to 11 a.m. Friday and Saturday nights. Courtesy hours are in effect 24 hours per day. Repeated disruptions by individuals at any hour will result in loss of privileges and/or other outcomes.

Each semester, 24-hour quiet hours are in effect from the last day of classes through the closing of University housing. At the end of the spring semester, 24-hour quiet hours are in effect from the last day of classes through the closing of University housing on the day following Commencement.

  1. Parties and Other Gatherings–Students living in University houses, townhouses, and apartments may host parties and other gatherings in their assigned residences in accordance with University policies. Occupancy in an individual residence is limited to no more than five guests per resident present and not to exceed the maximum occupancy designated for that specific residential location. Alcohol may be consumed only by individuals age 21 or older and only in accordance with all University alcohol policies.

Residents who host parties or other gatherings are held directly responsible for conduct occurring at their residence, including outside areas, and for their visitors’ behavior.

Failure to adhere to this policy may result in administrative action by the Office of Housing and Residence Life and/or disciplinary outcomes. These responses may include suspension of party privileges, and/or removal from the residence. See ”Southside Residential Area for Undergraduate Students” for additional information.

  1. Pest Control–If residents have a pest problem (insects or rodents) in their room, they should notify their respective community assistant (CA) to submit a work order.

Residents are responsible for practicing good housekeeping in their rooms and in the residence halls to help deter pests (e.g., proper food storage; clean bedding; prompt cleaning of dirty dishes/utensils and dirty laundry; regular trash removal from the room, including pizza boxes; etc.). Residents who promote pest/vermin infestation will be responsible for the cost of extermination.

  1. Recreational Equipment–The following types and uses of recreational equipment are prohibited on campus, including residential facilities:
  • Slip ‘n slides (purchased or made), pools, sprinklers, and similar water amusements;
  • Use of water hoses or other methods to produce a waterfall or flooding;
  • Inflatable amusements, except as approved and contracted by authorized University officials;
  • Use of wheeled recreational conveyances or vehicles, other than bicycles and roller blades;
  • Use of skateboards, longboards, and the like;
  • Possession, storage, or use in any fashion of hoverboards or motorized scooters;
  • Hammocks installed or affixed to the exterior of University facilities, and hammocks used inside University facilities; and
  • Use of fog machines in residential facilities. For more information about policies regarding use of recreational equipment on campus, see “Recreational Equipment Policy.”

  1. Repairs/Alterations–If a repair is needed in a residential facility, students should report the concern to their community assistant (CA) or to the Office of Housing and Residence Life (434.544.8320). Repairs may not be made by anyone other than authorized University personnel. Similarly, alterations–such as adding air conditioning units or adding or removing doors or other structures–may not be made.

  1. Residential Access–All residence halls are locked 24 hours per day. Residential students and other authorized individuals gain entrance into the residence halls by using their University ID cards. Students should not allow non-residents to gain access to any residence hall. Propping of exterior doors is strictly prohibited. Students aware of trespassers, unsecured doors, or other problems related to security in any campus residence should immediately contact a community assistant or Campus Safety and Security (emergency number 434.544.5555).

  1. Residential Breaks–All residential facilities for undergraduate students close for fall break, Thanksgiving, winter break (between semesters), and spring break vacations. Undergraduate students may not be in residential facilities during University breaks without receiving advance permission from the Office of Housing and Residence Life. Specific dates and times of closings and openings are listed on the Housing and Residence Life website.

During exam periods, all undergraduate students must vacate their campus residence within 24 hours after their last exam. Students who are not authorized by the Office of Housing and Residence Life to be in residential facilities will be assessed a $75 charge per night and will be instructed to vacate their residence immediately. Students approved to remain in their residence during a break will be assessed a daily rate determined by the University.

The Office of Housing and Residence Life conducts safety walk-throughs during academic break periods. Unauthorized items, including but not limited to candles, alcohol, University-provided common area furniture in student rooms, and street or traffic signs, observed by University staff during facility walkthroughs, closing procedures conducted at academic breaks, and similar inspections may be confiscated for disposal or return to the appropriate location.

  1. Room Assignments and Changes–All room assignments are final unless the Office of Housing and Residence Life authorizes a room change. A student who wishes to make a room change should contact the Office of Housing and Residence Life to ensure adherence to proper room change procedures. Students may not request a room change during the first three weeks of classes each semester or after Thanksgiving Break (fall semester) or Spring Break (spring semester). During room change periods, students must fully complete an online Room Change Request form, which is located on the student housing portal under “Applications.” If a room change request is granted, students are notified of instructions for completing the move, including the time period during which the move must be made.

All students sharing a room, suite, or Southside residence should complete a living agreement at the start of each semester. In the case of roommate, suitemate, or housemate conflicts, roommates must meet with their community assistant and engage in a facilitated dialogue unless the Director of Housing and Residence Life  determines that in the best interest of the roommates, suitemates, or housemates that a room switch be made in lieu of a facilitated dialogue. If a living agreement has been completed, a roommate violating the agreement may be administratively relocated. In some instances, and at the discretion of the Director of Housing and Residence Life, both roommates may be relocated.

In the event of a disruption to the residential community, community members will be invited to engage in a facilitated dialogue with their community assistant and/or staff in the Office of Housing and Residence Life to discuss concerns and identify an action plan moving forward. This is to occur prior to any formal or permanent decisions being made based on administrative relocation of one or more community members. Students should discuss roommate concerns with their community assistant (CA) and/or staff in the Office of Housing and Residence Life prior to making a room change. If a resident requests a room change without first attempting a roommate mediation, the room change request may not be approved.

A resident who makes a room change without authorization from the Office of Housing and Residence Life may be assessed a $75 fee. Students who move without permission may also be required to move back to their assigned rooms. Students who make more than one unauthorized move are subject to a $100 fee per subsequent violation.

Students who are eligible to commute from home or to reside off campus but elect to reside in University housing may not move off campus during the academic year in which their Residential Living  Agreement applies unless they have prior approval from the Office of Housing and Residence Life, and they may be subject to a housing cancellation fee of $250.

Due to limited space, the Office of Housing and Residence Life is unable to hold a specific housing assignment for a student who is not residing in campus facilities for a semester due to study abroad, a leave of absence, or any other reason. While efforts will be made to match roommates when students return to campus housing, a specific assignment cannot be held.

If a space in a residential facility becomes available, the resident(s) will have 14 days to fill the vacancy. If the remaining resident(s) is unsuccessful in filling the vacancy within that time, the Office of Housing and Residence Life will fill the space administratively as needed.

  1. Room Consolidation–To use residential space effectively and in a fair, consistent manner, the University conducts Room Consolidation beginning the fifth week of each semester. Consolidation affects only those students who do not have a roommate or an approved single room. A resident whose roommate leaves the University (e.g., withdraws, studies abroad, or does not return after a residential break) is encouraged to notify the Office of Housing and Residence Life and to participate in the consolidation process.

All residents without roommates or approved singles are expected to take an active role in the consolidation process, assisting in the identification of suitable roommates. Through active participation, students increase the likelihood of satisfaction with their new roommate assignments. Students who must participate in the consolidation process are given a list of all other students needing roommates. Using this list, residents can identify a roommate with whom they are compatible and then notify the Office of Housing and Residence Life about the roommate selection, enabling the room change process to begin. Students who do not select a roommate from those participating in the consolidation process will be consolidated with a new roommate through administrative assignment. Students who delay the process or otherwise prevent consolidation may be assessed a fee.

Students residing in rooms not assigned at full occupancy must ensure that the unassigned space(s) in the residence remain vacant for student placement. Students found to be occupying unassigned space(s) within their residence will be assessed a fine of $250, which is applied to their student accounts.

  1. Room Entry–The University of Lynchburg reserves the right to enter any University-managed room, suite, apartment, townhouse, or house intended for or assigned as student housing. Prior to entering an assigned residential space, University staff knock and announce themselves. In the absence of a response from the occupant(s), University staff may enter the residential space as they deem appropriate in circumstances such as:
  • Potential or confirmed health or safety emergency;
  • Belief that someone may be in danger;
  • Facility or maintenance need, such as upkeep, repair, or improvement;
  • Health or safety inspection;
  • Closing inspection at academic breaks;
  • Activation of a fire or gas warning system, including fire drills;
  • To control rooms in the event of a medical or public health issue; and
  • Other purposes in accordance with University policies.

Such room entry and inspection does not constitute a search of a residential space. When making room entry, University staff attempt to minimize inconvenience to residents.

Facility inspections are not undertaken to discover prohibited conduct. However, when potential policy violations are found in open sight within a residential area, they may be addressed in accordance with the University's Honor and Student Conduct Codes and Regulations. Also, University staff may request authorization to search any or all areas of a University residence and its contents when policy violations are suspected (see "Searches").

Approximately every 45 days, Housing and Residence Life and Facilities Management staff members enter each assigned University-managed room, suite, apartment, townhouse, or house to conduct a health and safety inspection. While in a residential area, staff members identify maintenance, safety, and cleanliness concerns, which they note and report for repair or other remedy. Staff members also document observed violations of University policies, including but not limited to the presence of candles, unauthorized animals, damages, fire hazards, and unauthorized possession of University property. Staff members may confiscate items believed to be in violation of University policy. Additionally, suspected violations of University policies may be addressed through administrative, disciplinary, or alternate resolution processes.

To prevent pests, and as a safety precaution, students are expected to maintain a general level of cleanliness in their assigned residential areas. If this standard is not met, the assigned resident(s) are instructed to clean the space.

  1. Single Rooms–Single rooms within the residence halls may be available on a limited basis. Students seeking to “buy out” a double room to use as a single room will be assessed an additional fee of $600 per semester (prorated if the move occurs during the semester). Students wishing to request housing accommodations for medical, physical, mental health, or cognitive disabilities should contact the Center for Accessibility and Disability Resources. Reasonable documentation completed by a licensed professional is required.

  1. Smoke Detectors–Smoke detectors are provided in each residence hall room and in all other University housing for the safety of all residents in the facility. Students may not remove, cover, or disable a detector for any reason. Tampering with a smoke detector constitutes a violation of the Student Conduct Code and results in disciplinary action.

If a smoke detector does not function properly, students should immediately contact Campus Safety and Security (emergency number 434.544.5555) so proper repair can be made.

  1. Smoking–All residential facilities are smoke-free buildings; therefore, smoking may not occur within any part of these facilities. Smoking includes but is not limited to use of cigarettes, cigars, pipes, e-cigarettes, and personal vaporizers or other devices associated with “vaping.” See “Smoking, Tobacco, and Nicotine Products” in the Honor and Student Conduct Codes and Regulations for related campus-wide policy.

Possession or use of marijuana or of a hookah is prohibited in all areas of the University of Lynchburg, both inside and outside. Lighters or torches with gas or liquid fuel that can be left in the “on” position are prohibited in all University of Lynchburg housing facilities for students.

  1. Spring Semester Closing–All undergraduate students residing in University housing must vacate their campus residence within 24 hours after their last exam or by 10 a.m. on the Wednesday prior to Commencement, whichever is sooner. Undergraduate students may not be in residential facilities after their departure deadline without receiving advance permission from the Office of Housing and Residence Life. Students approved to remain in University housing after residential facilities close will be assessed a daily rate determined by the University. Violation of University policies after receipt of permission to remain may result in immediate removal from campus housing. Students who do not receive prior approval from the Office of Housing and Residence Life to be in University housing will be assessed a $75 charge per night and will be instructed to depart campus immediately.

Students must follow all check out procedures provided by the Office of Housing and Residence Life. When a student vacates campus housing, keys must be returned to Campus Safety and Security (first floor, Hall Campus Center) prior to departure to avoid a $150 charge per key.

  1. Storage–University of Lynchburg does not provide storage. Any and all items left on University property after departure from a residential facility may be handled, removed, and disposed of at the risk and expense of the resident. Any items left after a semester’s completion will be held for one week and then discarded. For personal items left behind after residential closing, students will be assessed a fee reflecting labor costs related to item removal and landfill fees.

  1. Term of Residence–Room fees for the academic year cover the period from the day of official University check-in through 10 a.m. of the day after the completion of exams (for non-graduating students) or 10 a.m. on the day following Commencement (for graduating seniors). The day of official University check-in for first-year students, transfer students, and other participants in Hornet Days will be designated by Student Development.

Room fees and the housing agreement do not provide for occupancy of University housing during Fall Break, Thanksgiving Break, Winter Break, Spring Break, or other periods for which due notice is given. Undergraduate students must vacate during these periods and may not be in residential facilities without receiving advance permission from the Office of Housing and Residence Life. Approved students requiring housing during part or all of these periods may be subject to a daily rate.

  1. Trash–Residents in residence halls are responsible for depositing trash from their rooms in proper receptacles located in the building’s common areas. These community receptacles are emptied each day.

To dispose of trash at University houses, residents must place all trash in black garbage bags and deposit the bags in provided outdoor bins. All recyclables must be placed in clear bags and placed next to the trash bins. Similarly, townhouse and apartment residents are responsible for placing trash and recyclables in the appropriate bags and depositing the bags in designated outdoor trash collection areas. Trash is typically collected from University houses, townhouses, and apartments on Mondays and Fridays.

A student or housing unit that does not properly dispose of trash will be instructed to do so promptly and assessed a fine and/or other consequences.

  1. Visitation Policy–Students may be visited in their campus residence by University of Lynchburg students and other visitors in accordance with visitation and guest registration requirements. A “visitor” or “guest” is an individual (student or non-student) who is not assigned to reside in a specific residential room/unit. For example, a student assigned to reside in Tate Hall Room A is considered a visitor when present in Tate Hall Room B or in any area of a different residential building.

Visitation on campus is a privilege, not a right, and must be respected to maintain order in the community. The privilege of visitation in University housing does not supersede a roommate’s/housemate’s right to privacy, study time, and sleep. These rights and the safety and security of the campus community are absolute and fundamental principles of the Visitation Policy.

A student residing in University housing may be visited in their assigned residence at any time in accordance with the following requirements:

  1. ROOMMATE/HOUSEMATE RIGHTS

A roommate/housemate will not be deprived of the right to privacy, study time, or sleep due to the presence of a guest (student or non-student).

  1. ROOM OCCUPANCY

Only the students assigned to a residence may live in that residence. Guests (student or non-student) may visit but are not permitted to live in the residence.

  1. GUEST REGISTRATION

All visitors who are not University of Lynchburg students and who stay on campus after midnight on any day must be registered by their host before midnight of that day. Guest registration is completed on MyLynchburg (use tabs “Personal” and “My Visitor”). If the guest brings a vehicle onto campus, the guest must obtain a valid visitor’s parking pass from Campus Safety and Security (first floor, Hall Campus Center).

  1. ESCORTING GUESTS
  1. Non-Student Guests – Guests who are not University of Lynchburg students must be escorted at all times.

  1. Student and Non-Student Guests in a Residence Hall – All residence halls are locked 24 hours per day. From 10 a.m. to midnight, residential students and other authorized individuals may gain entrance to the residence halls by using their University ID cards. After midnight, only residents of a particular building may access that building using their ID cards. A visitor (student or non-student) who is not a resident of the building must be admitted and escorted by a resident of the building.

  1. RESPONSIBILITY FOR GUESTS’ CONDUCT

All guests are expected to abide by University of Lynchburg policies at all times. Students are held directly responsible for conduct occurring in their rooms and for their visitors’ behavior. Students living in University houses, townhouses, and apartments are held directly responsible for conduct occurring at their residences, including outside areas, and for their visitors’ behavior.

Laundry Machines 

The University of Lynchburg’s laundry program includes high-efficiency (HE), front-load washers and dryers in all campus laundry rooms. Payment is made by using the Speed Queen mobile app instead of coins. Washers and dryers each cost $1.75 per load.

The University of Lynchburg has instituted the Speed Queen mobile app for laundry service on campus. Students may download the app in the App Store or Google Play. The Speed Queen mobile app allows students to use a credit or debit card to add funds to their account, view machine availability, see remaining cycle times on machines in use, and receive notification once cycle time is complete. Detailed information about setting up and using the Speed Queen mobile app is available on the webpage “Laundry Service on Campus” (lynchburg.edu/student-life/housing/laundry-service-on-campus).

To operate campus washing machines correctly:

  • Use only liquid HE detergent; look for the “h·e” symbol on detergent bottles.
  • Follow the detergent manufacturer’s directions for the correct amount of liquid to use. HE washers require less detergent than conventional machines; even less is needed if the detergent is concentrated.
  • Pour detergent and liquid fabric softener into the dispenser, not directly on the clothing.

Problems with laundry machines or the Speed Queen mobile app should be reported directly to the University of Lynchburg’s laundry vendor, Caldwell & Gregory or call 800.927.9274.

Student Development – Student Involvement and Leadership Development

Leadership Development 

Throughout the academic year, Student Development provides current and emerging student leaders a variety of opportunities to learn about and to develop skills for effective leadership, including:

  • Emerging Leaders – The Emerging Leaders program is designed for first-year and sophomore students seeking to develop leadership skills in preparation for serving in campus-wide positions within Student Development. Participants attend the Emerging Leaders Retreat before classes begin for the spring semester and the Anderson Leadership Conference.

  • Anderson Leadership Conference – Held in the spring semester, the Anderson Leadership Conference helps junior and senior undergraduate students prepare for a successful transition to life after college. Sessions focus on establishing a budget, understanding job contracts and benefits packages, and other topics pertinent to life beyond the University of Lynchburg. This conference is made possible by an endowment established in 1990 by Crantford V. Anderson ’59 and his wife, Jeri, in honor of their son, Chip ’85.

  • National Society of Leadership and Success – The National Society of Leadership and Success (NSLS) is the nation’s largest leadership honor society. Second-year undergraduate students at the University of Lynchburg are invited for membership in the Lynchburg chapter of NSLS based on their academic standing and leadership potential. To accept membership, students complete a series of on-campus and online training programs to build their leadership skills. Members also receive access to NSLS scholarships and awards, ongoing training opportunities, employer recruitment through an online job bank, and other benefits.

  • Off-Campus Leadership Conferences – Delegations of University of Lynchburg students are sent to selected regional and national conferences to expand their leadership knowledge and abilities, enabling greater contribution to the campus community. A limited number of scholarships are available to assist students who wish to attend regional and national leadership training conferences.

Parent, Family and New Student Connections

  • 102 Hundley Hall
  • 544.8338
  • Parents@lynchburg.edu

Parent, Family, and New Student Connections advocates for, engages, and connects all Hornet families. We are dedicated to enhancing every student’s learning experience by engaging our parents and families as active partners in supporting student success.  In addition, we offer orientation programs for all undergraduate students and their families aimed at helping our new Hornets build meaningful relationships. Programs and services provided include Hornet Days, Parents and Family Weekend, and the Parent and Family Advisory Committee.

Office of Student Activities

  • 118 Drysdale Student Center
  • 434.544.8254  

The Office of Student Activities actively seeks to engage students through the areas of leadership, service, wellness, and diversity in an effort to educate students with unique, challenging experiences that will empower them to transfer the lessons and skills they have learned to their peers during and after their journey at the University of Lynchburg.

The Student Life Policies Committee, composed of faculty, staff, and students, is a standing governing committee that reviews matters of policy pertaining to student activities. Policies and procedural guidelines adopted by the Student Life Policies Committee and the University are detailed in The Hornet student handbook or publicized by the offices of Student Development. These policies and procedural guidelines address such matters as responsibilities and privileges of recognized student organizations, reservation of campus facilities, admitting guests to events, posting, alcohol on campus, and freedom and order on the campus.

Campus organizations and individuals involved in student activities are expected to comply with all University policies. Violation of University policy may result in disciplinary action as outlined in the Honor and Student Conduct Codes and Regulations. Additionally, the University reserves the right to intervene and, if necessary, to cancel a program, activity, and/or process if it is found to be in violation of stated policies or procedures or is in conflict with the mission of the University of Lynchburg.

Students who wish to form a new organization must seek approval for recognition and organizational privileges from the Student Government Association and the Office of Student Activities (see “Procedures for Applying for Recognition”). Student groups not recognized by the University through this process may not operate in any such manner as recognized organizations, including participation in the activities of membership, recruitment, pledging, initiation, and collection of dues on or off campus. Neither members of unrecognized groups nor individual students may promote the goals, purposes, identity, programs, or activities of unrecognized, suspended, or charter-revoked organizations. Students who recruit, promote, or organize activities related to an unrecognized, suspended, or charter-revoked organization may be subject to disciplinary action under B4.5 of the Student Conduct Code.

Student Government Association 

The Student Government Association (SGA) is an exciting and active part of the University of Lynchburg campus community. The SGA encourages the participation of interested students. Each year, positions are filled by elections and appointments for positions on the Cabinet and legislative branch. Also, SGA nominates students to serve as members of most standing committees of the general faculty.

2023-24 Student Government Association Leadership

President                                                Marques Armstrong ’25

Vice President for Internal Affairs                         Fernanda Evangelista ’27

Vice President for External Affairs                         Alicia Lawrence ’25

Director of Administration                                 TBD

Director of Finance                                         TBD

Director of Public Relations                                 TBD

 For more information, contact the Student Government Association (sga@lynchburg.edu).

Student Activities Board 
  • 112 Drysdale Student Center
  • SAB@lynchburg.edu
  • lynchburg.edu/student-life/student-activities-board

The Student Activities Board (SAB) is the primary programming organization for the University of Lynchburg and is a student-operated group that strives to provide the campus community with a diverse selection of cultural, social, educational, and recreational programs. For more information, contact the Student Activities Board (sab@lynchburg.edu).

Fraternity/Sorority Life
  • 113 Drysdale Student Center
  • lynchburg.edu/student-life/fraternities-sororities

Recognized fraternities and sororities provide members with opportunities for service, scholarship, brotherhood/sisterhood, and leadership. The University of Lynchburg’s fraternity/sorority community is governed by four councils:

  • Panhellenic Council, which oversees sororities in the National Panhellenic Conference;
  • Interfraternity Council, which oversees fraternities in the North American Interfraternity Conference;
  • Pan-Hellenic Council, which oversees sororities and fraternities in the National Pan-Hellenic Council; and
  • Inter-Greek Council, which promotes communication and unity among all NPC, IFC, and NPHC fraternity and sorority chapters at University of Lynchburg.

For more information about fraternity and sorority life, contact the Office of Student Activities (434.544.8254).

Student Organizations

A wide variety of student clubs and organizations recognized by the University of Lynchburg serve students’ interests in academic fields, fraternities and sororities, leadership, music, service, spirituality, sports, and other special interests. A directory of current clubs and organizations is available online.

Recognized student organizations may offer open membership, allowing an interested student to join automatically as a full member, or selective membership, requiring a student to complete selection processes and/or other requirements before possibly being invited to join the organization and/ or before possibly being initiated into full membership. Examples of pre-membership requirements include, but are not limited to, application, audition, interview, training, payment of membership fees, and attainment of specified grades or academic classification. Both open- and selective-membership organizations may establish requirements for continuing one’s membership, such as participation in the organization’s meetings and activities, community service, payment of dues, and adherence to academic and conduct standards.

The Office of Student Activities provides assistance and support to all recognized student organizations. The Student Organization Handbook, which includes information about resources available to recognized groups and tips for forming a new organization, is available from the Office of Student Activities.

Each recognized student organization can use the online data tracking platform, GivePulse, which is sponsored by the University. Through GivePulse, student organizations can track membership and list upcoming events for the campus community to attend .  In addition, data regarding student attendance at programs sponsored by the organization can be recorded and used to evaluate event success. Training for using GivePulse is available to recognized student organizations upon request made to the Office of Student Activities. 

Responsibilities of Campus Organizations 

Campus organizations are expected to comply with all University policies. Violation of University policy, including obstruction of or interference with any regularly sponsored or official function of the University, may result in disciplinary action, as outlined in the Honor and Student Conduct Codes and Regulations. Additionally, the University reserves the right to intervene, and if necessary, to cancel a program, activity, and/or process if it is found to be in violation of stated policies or procedures or is in conflict with the mission of the University of Lynchburg.

All student organizations are responsible for encouraging an atmosphere of learning, social responsibility, and respect for human dignity and for providing a positive influence and constructive development for both members and aspiring members. All organizations are expected to utilize good judgment to determine the abilities of individual students as they relate to organizational activities and requirements. Hazing is unproductive and hazardous behavior that is incongruous with this responsibility and has no place in the University of Lynchburg community, either on or off campus. Hazing is prohibited by the Commonwealth of Virginia and by the University of Lynchburg (see “Statement Prohibiting Hazing”).

An organization of the University of Lynchburg found to be in violation of the Statement Prohibiting Hazing may face University sanctions ranging from a warning to loss of status as a recognized student organization. Campus privileges may be revoked, charters rescinded, and/or disciplinary outcomes imposed on individual officers or members. Individual students found to be in violation of the Statement Prohibiting Hazing may face outcomes from warning to expulsion. In addition, alleged violation of laws pertaining to hazing may be investigated and resolved through criminal prosecution and/or civil action.

Privileges of Recognized Student Organizations 

Subject to any other specific requirements, recognized student organizations are eligible to:

  • have the cooperation and support of the University for the general good of the organization and for specific projects and activities;
  • represent themselves as being affiliated with the University of Lynchburg (The use of “University of Lynchburg” in the name of an organization does not indicate that the University of Lynchburg or its students, as a body, are in favor of, or opposed to, a given cause.);
  • advertise on campus and use organizational names or symbols in advertising, if consistent with the University of Lynchburg Brand Guidelines;
  • establish and manage a Facebook, Twitter, or other social media presence in accordance with the University of Lynchburg Brand Policy and the Social Media Policy;
  • schedule and use indoor and outdoor facilities;
  • solicit or advertise on campus for members;
  • co-sponsor activities with other recognized organizations, such as the Student Activities Board, or with campus operations, such as the Westover Room;
  • apply for and, if approved, receive money from the Student Government Association for producing events;
  • conduct fundraising activities on campus;
  • use the campus mail system;
  • apply for a cubicle in Pete’s Place (first floor, Drysdale Student Center);
  • use University listservs;
  • participate in the President’s Council;
  • participate in the annual leadership recognition event;
  • participate in the annual student organization awards competition;
  • obtain from the University, as available and appropriate, names of prospective members, their mailing addresses, and other categorical information;
  • be listed in University publications;
  • participate in showcase events, such as the Organization Fair;
  • use University services, such as the Print Shop; and
  • use the Student Organization Resource Room.

Occasionally some or all of the above privileges may be extended to interest groups of a type which can be recognized if interest persists. No other unrecognized groups are eligible for these privileges, and unauthorized use of them will result in appropriate action against involved members.

Procedures for Applying for Recognition

University of Lynchburg clubs and organizations should be formed for the purpose of social, educational, and leadership development and must relate directly to the mission, goals, and objectives of the University of Lynchburg. Club members should at all times consider how the University community views their organization.

Organizations of a type already permitted on campus may be chartered after approval by the SGA and the Office of Student Activities. Requests for new types of organizations may require more extensive consideration of their potential impact on the University.

To apply for recognition of a new organization, students must:

  1. Seek approval from the Student Government Association (through the Senate) and from the University (through the Office of Student Activities);
  2. Obtain the necessary forms and sample constitution from the Office of Student Activities;
  3. Discuss the goals and objectives of the proposed group with the director of student activities;
  4. Select and register a faculty or staff member as advisor for the proposed organization;
  5. Provide to both SGA and the Office of Student Activities a constitution for the proposed organization; and
  6. Complete and return the anti-hazing form.

If a request for organizational recognition is approved by the Senate and the director of the Office of Student Activities, the proposed club assumes status as an officially recognized University of Lynchburg organization.

Student organizations are required to register each year with SGA to be recognized officially. Membership in registered student organizations must be open to all persons without regard to race, color, creed, religion, national or ethnic origin, gender, sexual orientation, age, marital status, citizenship, or handicap (SA-302). Title IX of the Educational Amendments of 1972 provides an exemption of fraternities and sororities from the requirement that membership in these groups be open to all persons regardless of sex.

Faculty/Staff Advisors 

Student organizations are required to have an advisor who is a regular, full-time faculty or staff member of the University of Lynchburg. While some advisors play very active roles within organizations by attending meetings, working with student officers, and assisting in program planning and development, others maintain a more distant relationship to organizations, seeing officers or members only occasionally.

It is hoped that an advisor will maintain regular contact with the organization, be accessible to members, and provide whatever counsel the group seeks. An advisor accepts responsibility for keeping informed about activities of the organization and for advising officers of the organization on the appropriateness and general merits of policies and activities. However, advisors are not responsible for the actions or policies of student organizations; members are solely responsible.

Advisors should become familiar with the policies and practices of the Office of Student Activities so they can assist campus organizations effectively with program planning and organization management. Professional staff in the Office of Student Activities are available to assist all recognized organizations and their advisors to ensure support for the University’s mission.

Statement Prohibiting Hazing

All members of the University of Lynchburg community and all student organizations are responsible for encouraging an atmosphere of learning, social responsibility, and respect for human dignity. Hazing is unproductive and hazardous behavior that is incongruous with this responsibility and has no place in the University of Lynchburg community, either on or off campus.

Hazing, as defined in this statement, is prohibited by the Commonwealth of Virginia and by the University of Lynchburg. An individual student or organization found to be in violation of this policy is subject to University disciplinary action and to possible criminal prosecution and/or civil action.

For the purposes of this policy, “organization” means any association, athletic team, club, fraternity, musical group, order, society, sorority, or other similar group whose members primarily are University of Lynchburg students.

The Statement Prohibiting Hazing is not intended to prohibit customary athletic events, contests, or competitions that are sponsored by the University of Lynchburg or the organized and supervised practices associated with such events. Similarly, this policy is not intended to prohibit any activity or conduct that furthers the goals of a legitimate educational curriculum or extracurricular program, as approved by the University of Lynchburg.

Section 18.2-56 of the Code of Virginia provides as follows:

  • It shall be unlawful to haze so as to cause bodily injury, any student at any school or institution of higher education.
  • Any person found guilty thereof shall be guilty of a Class 1 misdemeanor.
  • Any person receiving bodily injury by hazing shall have a right to sue, civilly, the person or persons guilty thereof, whether adults or infants.
  • The president or other presiding official of any school or institution of higher education receiving appropriations from the state treasury shall, upon satisfactory proof of the guilt of any student hazing another student, sanction and discipline such student in accordance with the institution’s policies and procedures. The institution’s policies and procedures shall provide for expulsions or other appropriate discipline based on the facts and circumstances of each case and shall be consistent with the model policies established by the Department of Education or the State Council of Higher Education for Virginia, as applicable. The president or other presiding official of any school or institution of higher education receiving appropriations from the state treasury shall report hazing which causes bodily injury to the attorney for the Commonwealth of the county or city in which such school or institution of higher education is, who shall take such action as he deems appropriate.
  • For the purposes of this section, “hazing” means to recklessly or intentionally endanger the health or safety of a student or students or to inflict bodily injury on a student or students in connection with or for the purpose of initiation, admission into or affiliation with or as a condition for continued membership in a club, organization, association, fraternity, sorority, or student body regardless of whether the student or students so endangered or injured participated voluntarily in the relevant activity.

In addition to the definition of hazing provided in the Code of Virginia, the University of Lynchburg further defines hazing as any action taken or situation created intentionally, whether on or off campus, to produce mental or physical discomfort, embarrassment, harassment, or ridicule for a student related to prospective, new, or continued membership in an organization. An organization may not knowingly permit, authorize, or condone hazing. Hazing includes, but is not limited to, the direct or implied forcing, compelling, requiring, encouraging, or expecting of any individual to participate in any of the actions or activities listed below as examples or in any conduct inconsistent with the regulations and policies of the University of Lynchburg. Hazing also includes soliciting, directing, aiding, or otherwise participating in, either actively or passively, an incident of hazing.

An individual cannot consent to being hazed, and a victim’s voluntary or willful participation in hazing activities will not be considered as a defense against a violation of this hazing policy committed by an individual or an organization.

Examples of actions or situations that may constitute hazing include, but are not limited to:

  • Paddling in any form;
  • Kidnapping;
  • All forms of physical activity that are used to harass, punish, create excessive fatigue, or harm an individual or are not part of an organized athletic context and not specifically directed toward constructive work;
  • Road trips or excursions;
  • Confinement;
  • Binding or restricting an individual in any way that would prohibit them from moving on their own;
  • Spraying, painting, or pelting with any substance;
  • Burying in any substance;
  • Servitude;
  • Requiring or compelling exposure to uncomfortable elements;
  • Forcing consumption of alcohol or any other substance, legal or illegal;
  • Depriving students of sufficient sleep (six consecutive hours per day is normally considered to be a minimum);
  • Scavenger hunts, treasure hunts, quests, or other such activities;
  • Requiring or suggesting that an individual obtain or possess items or complete tasks in an unlawful manner (i.e., for a scavenger hunt);
  • Burning, branding, or tattooing any part of the body;
  • Any other activity, whether voluntary or involuntary, that may cause physical injury or endanger the life of the individual being hazed;
  • Psychological hazing, such as any act that is likely to:
  • Compromise an individual’s dignity;
  • Cause an individual embarrassment or shame;
  • Cause an individual to be the object of malicious amusement or ridicule; or
  • Cause an individual emotional distress;
  • Interrogating an individual in an intimidating or threatening manner;
  • Nudity with the intent to cause embarrassment;
  • Verbal abuse;
  • Requiring or compelling the wearing in public of apparel that is conspicuous and/or indecent;
  • Late work sessions that interfere with academic endeavors;
  • Misleading prospective members in an effort to convince them that they will not become members unless they complete tasks, follow instructions, or act in a certain way;
  • Misleading prospective members in an effort to convince them that they will be hurt during induction or initiation;
  • Carrying any items (shields, paddles, bricks, hammers, etc.) that serve no constructive purpose or that are designed to punish or embarrass the carrier; and
  • Blindfolding and parading individuals in public areas, blindfolding and transporting in a motor vehicle, or privately conducting blindfolding activities that serve no constructive purpose.
Reporting Hazing

Any suspected incident of hazing should be reported promptly to an appropriate University office listed below. For emergency assistance on campus to prevent potential hazing before it occurs, or to stop hazing that is in progress, contact Campus Safety and Security. The initial report of suspected hazing may be made in person, by phone, or by electronic communication, and may be made anonymously. Additionally, any suspected violation of law pertaining to hazing can be reported to local law enforcement by dialing 911.

EMERGENCY ASSISTANCE

  • On Campus and at Health Sciences
  • Campus Safety and Security
  • 434.544.5555 or by LiveSafe app
  • First floor, Hall Campus Center

EMERGENCY ASSISTANCE

  • Off Campus and at Claytor Nature Center
  • Police, fire, and emergency medical services
  • 911

NON-EMERGENCY ASSISTANCE

  • University Offices
  • Campus Safety and Security
  • 434.544.8102 or by LiveSafe app
  • security@lynchburg.edu
  • First floor, Hall Campus Center
  • Available 24 hours daily

  • Office of Student Activities
  • 434.544.8254
  • 118 Drysdale Student

  • Center Community Expectations and Restorative Practices
  • 434.544.8822
  • studentdevelopment@lynchburg.edu
  • Second floor, Hundley Hall

  • Off-Campus Resources
  • Lynchburg Police Department
  • 434.847.1602 (non-emergency dispatch)
  • Public Safety Bldg. – West Building
  • 805 Court Street
  • Lynchburg, VA 24504

  • Campus Conduct Hotline
  • (A confidential, independent, non-emergency call-in service)
  • 866.943.5787
  • Available 24 hours daily
Friendly Referral Practice: Hazing Reporting

The University of Lynchburg encourages the prompt reporting of suspected hazing behavior, both to prevent potential hazing before it occurs and to stop hazing that is in progress (see “Reporting Hazing”).

Individuals who experience hazing, or who are non-participating witnesses, may be hesitant to report hazing due to concern about possible ramifications of their own personal use of alcohol or other drugs at the time of the incident. Therefore, to encourage hazing prevention, bystander intervention, and good-faith reporting of hazing behavior that results in injury (or is likely to result in injury), Community Expectations and Restorative Practices (CERP) may address the personal consumption of alcohol or other drugs through implementation of this Friendly Referral Practice rather than as a violation of the Student Conduct Code.

When this Friendly Referral Practice is implemented to address an alleged hazing incident, disciplinary charges or outcomes resulting from one’s own personal possession or consumption of alcohol or other drugs related to the hazing incident are not issued to victims of the alleged hazing or to non-participating witnesses who reported hazing. (Other policy violations [e.g., property damage, providing alcohol or drugs to others, violence, obscene acts or abusive language] may be addressed through the student disciplinary process detailed in the Honor and Student Conduct Codes and Regulations). Instead, hazing victims and bystanders may be required to meet with a representative of CERP (or designee) to discuss the alleged incident and any substance-related education assigned to the student. CERP may also elect to extend this substance-related “immunity” to non-participating witnesses who actively intervened to prevent or stop hazing in ways other than reporting.

Retaliation: Hazing Reporting

Retaliation is prohibited by a student or an organization against any individual who reports a suspected incident of hazing or participates in an investigation or proceeding related to hazing.

Disciplinary Procedures re: Hazing

Both individuals and organizations may be held responsible for their actions and participation in an incident of hazing committed on or off campus. An individual and/or organization may be subject to multiple adjudication processes, such as:

  • Hazing allegedly committed by an individual student is addressed in accordance with student disciplinary procedures detailed in the Honor and Student Conduct Codes and Regulations. Individual students found to be in violation of this policy may face outcomes from warning to expulsion (see “Outcomes”).
  • Hazing allegedly committed by an organization is addressed in accordance with disciplinary procedures implemented by the Office of Student Activities. An organization of the University of Lynchburg found to be in violation of this policy may face sanctions ranging from a warning to loss of status as a recognized student organization. Campus privileges may be revoked, charters rescinded, and/or disciplinary sanctions imposed on individual officers or members.
  • Alleged violation of laws pertaining to hazing may be investigated and resolved through criminal prosecution and/or civil action.

The University’s disciplinary processes should not be considered substitutes for criminal legal processes.

Hazing Prevention Education

The University of Lynchburg provides hazing prevention education on topics such as dangers of hazing, the University’s Statement Prohibiting Hazing, and laws regarding hazing. Section 23.1-820 of the Code of Virginia (a portion of “Adam’s Law,” effective July 1, 2022) requires the provision of hazing prevention training to the current, new, and potential members of some recognized student organizations, as well as the organizations’ advisors. To receive and/or maintain organizational recognition, invitation to join, and/or individual membership, students and organization advisors may be required to complete hazing prevention education programs as specified by the University. For additional information about hazing prevention education and Adam’s Law, contact the Office of Student Activities.

Hazing Violations Listed on University Website

In accordance with Section 23.1-822 of the Code of Virginia (a portion of “Adam’s Law,” effective July 1, 2022), the University of Lynchburg maintains a public report of actual findings of violations of the University’s Honor and Student Conduct Codes and/or of federal or state laws pertaining to hazing that are reported to campus authorities or local law enforcement. Also in accordance with Section 23.1-822, the public report does not include any personally identifiable information of any student involved in a hazing violation, and the report does not list investigations that do not result in findings of University violations or convictions in a court of law.

The public report of hazing violations is available on the University’s homepage (lynchburg.edu) and on the fraternity/sorority webpage (lynchburg.edu/student-life/fraternities-sororities/). The report is updated at least ten (10) calendar days before the start of each fall and spring academic semester.

Information about a particular hazing violation is listed on the public report for a minimum of 10 years from the date when the violation was initially listed. Information listed about a hazing violation or conviction includes:

  • The name of the student organization recognized by the University or the name of the local organization, composed of students, that is not recognized or chartered by the University or by a national organization;
  • Dates on which the hazing occurred, investigation was initiated and concluded by the University and/or local law enforcement, and the organization was found responsible and/or convicted of hazing; and
  • A comprehensive description of the hazing incident, including the finding of violation(s) and sanction(s) placed on the organization.

Student Development – Wellbeing and Belonging Portfolio

Campus Recreation

The University of Lynchburg’s Club Sports program provides each student an opportunity to engage in a unique campus experience and to develop skills in service, leadership, responsibility, decision making, and teamwork. With two or fewer structured practices in a typical week, and with the potential for year-round competition, club sport teams offer student-athletes greater flexibility than varsity teams. Club sport teams are student-led organizations that compete locally, regionally, and nationally with most competitions occurring during weekends. Student-athletes of all skill and competition levels are welcome.

A full list of active club sport teams is available on the Club Sports webpage. To express interest in joining a club sport team or in starting a new club sport, click “contact us” on an individual team’s webpage, or contact the director of club sports.

 

Intramural and Campus Recreation provides opportunities for students to engage in healthy competition, to assist each other in learning new skills, and to interact with students outside one’s familiar social groups. Intramural sports offered include basketball, dodgeball, flag football, floor hockey, soccer, ultimate Frisbee, volleyball, and wiffle ball, as well as Playstation, Halo, and poker tournaments. Additional sports may be offered based on student interest.

Fitness classes such as Zumba, yoga, belly dancing, CrossFit, and kickboxing are offered throughout the semesters, as are ping pong, pool, air hockey, and foosball tournaments.

Outdoor Recreation and Leadership offers both recreational adventures and leadership development programs for the University of Lynchburg campus community. Activities are organized and facilitated by Lynchburg students and include hiking, backpacking, rock climbing, caving, whitewater rafting, canoeing, stand-up paddle boarding, and ropes course workshops. All activities are “challenge by choice,” and no experience is necessary. The only prerequisites are a willingness to explore, a desire to challenge oneself, and curiosity to seek adventures available in the nearby Blue Ridge Mountains and beyond.

Outdoor Recreation and Leadership offers a variety of student staff positions. Staff members spend their first year training in the basics of adventure education, and then build upon that foundation by leading wilderness and adventure course programs.

Case Management 

Case Management is an innovative department within the Division of Student Development at the University of Lynchburg that supports students by providing guidance to empower students to be their best selves.  Case Management staff are dedicated to the value of holistic care and aim to accompany our students while fulfilling the core purpose of “helping students be their best selves.”

Case Management serves students in many ways including through proactive outreach to individual students and educational programming around topics such as mental and emotional well-being.  CM also provides individualized interventions for students who may be struggling, referrals to on and off campus resources, and designated case managers to provide support for students who may need extra assistance along the way. Case Management engages innovative ways to provide well-being support so that students never find themselves in crisis, but if they do, we have staff and services to assist.

Counseling Services

* Closed during scheduled University breaks

Counseling services are offered to promote the emotional and mental well-being of students. Licensed mental health professionals offer individual and group counseling to students for a variety of reasons, such as roommate and relationship issues, grief, anxiety, adjustment difficulties, substance abuse, eating issues, depression, and other needs. Counseling services are available to all actively enrolled students. Students may schedule appointments by visiting or calling the Counseling Center. Strict confidentiality is observed in accordance with professional standards.

Health Center

  • Terrace level, Hundley Hall
  • 434.544.8357
  • healthservices@lynchburg.edu 
  • https://lynchburg.edu/student-life/health-center/ 
  • Student Health Portal: lynchburg.studenthealthportal.com
  • Administrative Office Hours*: 8:30 a.m.-5 p.m., Monday-Friday
  • Clinical Hours*: 8:30 a.m.-12:30 p.m. and 1:30-4:30 p.m., Monday-Friday
  • January Term and Summer Clinical Hours*: By appointment only, Monday-Friday
  • * Closed during scheduled University breaks

Required Health Information

All students must complete necessary health forms, which are accessible by logging into the student health portal (lynchburg.studenthealthportal.com) with one’s University network account username and password. Full-time, undergraduate students who do not submit their required health information are subject to a $200 fine.

Eligibility

Health Services are available to all actively enrolled students. To receive services, all necessary forms must be completed on the student health portal.

Appointments

Students may schedule appointments with Health Services by using the online student health portal and by calling or visiting the Health Center. Primary health care is provided by nurse practitioners and registered nurses. A family practice physician is on campus one hour per week. Referrals to physicians or other community health care providers are arranged when necessary or at the request of the student.

Medical Records

All consultations and medical records are kept completely confidential. No information is discussed with or released to anyone without the student’s written consent.

Charges

Routine visits to the Health Center are provided without charge. Charges for medication, lab tests, and special examinations can be billed to the student’s University account or paid for by the student.

Prescriptions

Kroger Pharmacy (434.384.3666) offers prescription delivery to the Health Center for students. Kroger provides prescription billing and files with insurance companies when required information is provided.

Health Insurance

All students are strongly encouraged to have health insurance. Considerable information is available at www.healthcare.gov. Students should review their health insurance policies carefully to determine which physicians and medical services are covered in the Lynchburg City area and to ensure that coverage is provided for both routine and emergency medical care, as well as for prescriptions.

After-Hours Care

If medical care is needed when the Health Center is closed, a list of local health care resources can be found at the website After-Hours Care:

In an emergency, students can call the Campus Safety and Security emergency number (434-544-5555).

Academic Breaks

The Health Center does not have on-call or after-hours coverage and is closed during academic breaks. Students are responsible for obtaining needed prescription refills prior to academic breaks.

Medical Excuse Policy

The University of Lynchburg Health Services does not provide medical excuses for class absences or tardiness. However, as a courtesy during the last two weeks of the fall and spring semesters, Health Services will, with the student’s written permission, notify instructors via email of the dates that the student was seen by a health professional at the Health Center.

Spiritual Life 

The Spiritual Life Center welcomes every member of the University community to explore the spiritual and secular dimensions of life. In keeping with the University’s affiliation with the Christian Church (Disciples of Christ), the Spiritual Life Center offers programming for all religious and secular traditions. This includes many different Protestant Christian traditions (from evangelical to progressive), as well as communities for Catholic, Jewish, Muslim, Buddhist, Humanist, Quaker, Hindu, and Pagan students. Fully affirming and inclusive, the Spiritual Life Center hosts Q&Spiritual and support groups for our LGBTQIA+ students. The office hosts Bible studies, meditation sessions, and other faith groups that meet weekly, in addition to Catholic Mass and a Protestant Christian Service that is held weekly in the chapel during the academic year.. For those looking for a worshiping community, the Spiritual Life Center can connect students with a congregation in the greater Lynchburg area.

University chaplains are available for one-on-one pastoral care and spiritual guidance by appointment and in crisis situations. Chaplains provide hospital visitation, confidential space to talk or process, and often collaborate with the Health and Counseling Center to provide students holistic support and wellness. During the fall and spring semesters when weekday office hours have ended, a University chaplain is available to assist in crisis situations (contact Campus Safety and Security, 434.544.8102). Additionally, Chaplains serve as caretakers for the Lynchburg Cares Fund, which provides emergency financial assistance for students, faculty, and staff.

Wellness & Health Promotion

The Office of Wellness & Health Promotion provides students with the opportunity to engage in a campus culture encouraging lifelong well-being through enhanced wellness services, outreach programs, and prevention resources. The Office of Wellness & Health Promotion also provides intentional support to our international students from a holistic wellness perspective.  

The Office provides both active and passive programming, free wellness supplies, wellness education workshops, and intentional collaboration alongside other faculty, staff and students.  The Office believes in a holistic approach to wellness, understanding that the process of achieving wellness is constant and dynamic.  At the University of Lynchburg, students have opportunities to explore and develop their wellness, focusing on nine dimensions; physical, emotional, interpersonal, intellectual, cultural, environmental, financial, spiritual, and occupational.