Incident Investigation

When the Office of the Dean of Students receives a report of possible misconduct that may need to be resolved through a judicial board hearing, review of the incident begins with an investigation. Should your conduct be investigated, this page is intended to help you to participate actively and fully in the investigation phase of the disciplinary process.

In addition to reading this page carefully, you should read the Lynchburg College Honor and Student Conduct Codes and Regulations.

What is an investigation?

When a possible violation of the Lynchburg College Honor and Student Conduct Codes may result in a judicial board hearing conducted by the Student Judicial Board or the Administrative Board, review of the incident begins with an investigation conducted by the Office of the Dean of Students. An investigation is intended to collect additional, clarifying information regarding the alleged incident; however, it is not an exhaustive search for every detail directly or indirectly related to an alleged infraction. Often, the investigation consists simply of contacting the student who reportedly engaged in misconduct and inviting him/her to share his/her account of what occurred. An investigation may also include contact with other witnesses.

How do I know that an investigation is under way?

If an incident in which you possibly violated College policy is being investigated, then you will receive a letter notifying you that the investigation has been initiated. The letter details how you can participate in the investigation and your deadline for providing information. Read the investigation notification carefully, and keep it for future reference.

I’ve received notice of an investigation. Does that mean that I’ve been charged with something?

No. The investigation notice indicates that the reported incident is being reviewed and that you have the opportunity to give your account of what happened. After the investigation is completed, the matter may be closed without disciplinary action, or address of the incident may continue with charges of possible violations of the Honor and Student Conduct Codes being issued to you.

How do I benefit from participating in the investigation?

By providing your eyewitness account of what occurred and why it occurred, you help the investigator from the Office of the Dean of Students to review the reported incident and to understand what happened. Based on information collected from you, the original incident reports, and through the investigation, the Office of the Dean of Students must decide whether to issue charges of possible policy infractions to you. Sometimes, by providing incident information during the investigation, a student helps the investigator understand that the student did not violate any policies, and the investigator closes review of the reported incident without need for disciplinary action.

Do I have to participate in the investigation?

You are not required to provide information for the investigation, but doing so helps the investigator to address accurately the reported incident. Regardless of whether you participate in the investigation, decisions will be made about charges of possible infractions to be issued to you and how they should be resolved. Without your account of what occurred, these decisions will be made based solely on reports from other witnesses (e.g., Residence Life staff, Campus Safety Officers, a professor, or other students).

What happens after the investigation is completed?

When the investigation is completed, a representative of the Office of the Dean of Students or of the Student Judicial Board will review all of the information collected, including the incident report(s) received initially, and decide whether charges of possible violations of the Honor and Student Conduct Codes should be issued to you.

  • If no charges are issued to you, then you will be notified that the matter has been closed.
  • If charges are issued to you, then you will be notified in writing of the specific charges and how the charges will be resolved.
  • If a judicial board hearing is needed to resolve the charges, then you will be notified of the date, time, and location of the hearing (typically by a separate letter) so that you may attend and participate in the hearing.

What is the difference between the Student Judicial Board and the Administrative Board?

All members of the Student Judicial Board are Lynchburg College students. Staff and faculty serve on the Administrative Board. Both judicial boards follow hearing procedures described in the Honor and Student Conduct Codes and Regulations.

Are my parents notified that I am involved in an investigation?

The College does not contact parents during the investigation phase of the disciplinary process. However, the outcome of the disciplinary process may necessitate parental notification. (See Notification of Parents Concerning Student Discipline).

Regardless of whether College policy requires parental notification, you are encouraged to talk with your parents, informing them of the incident investigation.

What do I do if I have additional questions?

The following are helpful sources of information about Lynchburg College’s student disciplinary process:

  • The Hornet student handbook, which contains the full Lynchburg College Honor and student codes and regulations.
  • Your hearing advisor- If your conduct is being investigated, then you may identify a hearing advisor (current Lynchburg College student, faculty, or staff only) to serve as your hearing advisor. The primary role of a hearing advisor is to help you understand the College’s disciplinary process.
  • The Dean of Students Office, 113 Hundley Hall, 434.544.8226
  • The Student Judicial Board Office, 130 Hundley Hall, 434.544.8627