The following policies exist to enhance the safety and comfort of all students living in campus housing.
Housing and Residence Life policies constitute part of the Student Conduct Code. Failure to adhere to the policies may result in administrative address by the Office of Housing and Residence Life (including but not limited to fines, restriction of privileges, and/or change in housing assignment) and/or address through student disciplinary procedures (see Honor and Student Conduct Codes and Regulations).
Possession of alcohol by anyone under age 21 is prohibited everywhere on campus, including in all residential facilities. Students and guests who are age 21 or older may possess and consume alcohol in residential facilities only in accordance with the Student Conduct Code and any policies established by the Office of Housing and Residence Life.
Possession and consumption of alcohol are prohibited in the following residential areas regardless of the possessor’s age:
- In any individual residential room and in the entirety of any university house, townhouse, court, or apartment where all assigned residents are under age 21;
- Montgomery Hall, Tate Hall, and other facilities designated as alcohol-free;
- Indoor common areas, including lounges, stairwells, and hallways; and
- Outdoor areas around residential facilities, including porches, yards, sidewalks, parking lots, and streets.
Possession of an open container of alcohol in public is prohibited by both University of Lynchburg policies and Lynchburg City laws. This prohibition applies to alcohol in any form or container, including but not limited to bottles, cans, cups, and sports bottles.
Housing and Residence Life and security staff members may ask to see the contents of backpacks, bags, and other packages suspected to contain alcohol. Unauthorized kegs on campus and related taps are confiscated, regardless of whether they contain alcohol, and are not returned to the owner. Kegs may not be repurposed as furniture, decorations, or for other uses on campus.
Intoxication, public drunkenness, and disorderly conduct are prohibited by University policies and Lynchburg City laws. Disorderly conduct includes but is not limited to cursing profanely in public. Neither presence on campus nor residence in University housing shields a student from obligation to adhere to University alcohol policies and alcohol laws.
Animals, other than service dogs and approved emotional support animals (ESAs), are not permitted inside University buildings (including all residential facilities) at any time. Students living in campus housing may have only fish in their assigned residences. Prohibited animals include “tank animals,” such as frogs, hermit crabs, lizards, and snakes. Individuals with unauthorized animals will be subject to adjudication and instructed to remove the animals immediately (within 24 hours); failure to do so within the allotted time will result in additional disciplinary action.
An undergraduate student residing in a townhouse, apartment, court, or University house who allows an unauthorized animal inside a residence for any length of time will immediately be relocated to a residence hall. Similarly, an undergraduate student living in a residence hall who allows an unauthorized animal inside a residence for any length of time forfeits eligibility to live in a townhouse, apartment, court, or University house during the following year. The housing agreement of a graduate student who allows an unauthorized animal inside University housing for any length of time is subject to review for possible termination by the Office of Graduate Studies.
A residential student with a service animal must complete a Service Animal Agreement pertaining to the animal’s presence in University housing; special arrangement is not necessary for a service animal to be in other areas of campus.
A residential student with an emotional support animal must obtain approval before bringing the animal into the student’s assigned University residence. An authorized ESA is permitted only in the owner’s residence and is not permitted in public residential areas or other campus buildings. Individuals seeking approval of an ESA should complete the process as soon as practicably possible before moving into University housing. If the request for accommodation is made fewer than 60 days before the individual intends to move into campus housing, the University cannot guarantee that it will be able to meet the individual’s request for approval of an emotional support animal during the first semester or term of occupancy. To complete a service animal agreement or to request approval of an emotional support animal, contact the Center for Accessibility and Disability Resources.
For more information about policies regarding animals, see Animals on Campus.
Students may not be on any balcony or roof with the exception of Hundley Hall’s second floor balcony located off the lounge and only with permission from the Office of Housing and Residence Life.
Students may not enter or use basements, crawl spaces, or attics in campus houses for any reason, including storage and gatherings.
Bikes may be stored only in individual rooms or in bike racks provided. Bikes may not be stored in hallways, stairwells, lounges, bathrooms, or other areas so designated by the Office of Housing and Residence Life.
A student who violates this policy will be instructed to remove the bicycle promptly and assessed a fine and/or other consequences.
Candles are prohibited in all University residential facilities, regardless of whether the wick has been burned. A student who violates this policy will be instructed to remove the candle promptly and assessed a fine and/or other consequences.
Students are permitted to move into their assigned residences as determined by the University check-in calendar and as communicated by the Office of Housing and Residence Life. Students are not permitted to arrive early without prior approval from the Office of Housing and Residence Life. Students who are unauthorized to be on campus will be assessed a $75 charge per night and will be instructed to depart campus immediately. Students approved to return to campus early will be assessed a daily rate determined by the University.
All residents checking out of a University residence at any time must do so through a Housing and Residence Life staff member or by using an Express Check-Out envelope, available at Campus Safety and Security (first floor, Hall Campus Center). Failure to do so will result in substantial fines.
Coffee makers, popcorn poppers, and approved Microfridge microwave ovens are the only cooking appliances permitted in residence hall rooms. All other cooking appliances, including other microwave ovens, toaster ovens, crock pots, hot plates, toasters, and grilling machines, are prohibited in residence hall rooms. A student who possesses an unauthorized cooking appliance will be instructed to remove it promptly and assessed a fine and/or other consequences.
In residence hall kitchens, students may use the appliances provided for simple heating and baking. Due to local fire regulations, frying, grilling, and rotisserie cooking are strictly prohibited in residence hall kitchens.
For information about the use of gas and charcoal grills, see Fire Hazards below.
In any community living environment, materials in a building break or must be replaced periodically due to normal wear and tear. The University of Lynchburg’s housing fees are designed to cover such routine maintenance expenses. However, damages are sometimes caused by accident, horseplay, or misuse of facilities. If an individual causes accidental damage, they should report it to a Housing and Residence Life staff member within 24 hours after the damage occurred. In such cases, the individual is held accountable for the cost of the needed repair(s). Multiple or repeated incidents of damages may result in disciplinary sanctions.
When damage occurs but no one takes responsibility, an investigation is conducted to identify the responsible individual(s). If the responsible individual is identified, he/she is subject to replacement costs, fines, and other sanctions as deemed appropriate. If the responsible individual(s) cannot be identified, the residents of the wing, floor, or building may be assessed common area damage charges. Any appeal of damage charges or common area damage charges must be submitted in writing to the Office of Housing and Residence Life within 30 days of the billing date.
Below is a list of approximate charges assessed for damage; other damages not listed below are also subject to repair, replacement, and/or labor charges. Specific charges issued depend on the nature and severity of the damage. Damage to residential furniture results in charges sufficient to replace the damaged item(s). All incidents of damage are subject to review through Housing and Residence Life and disciplinary processes, which may result in additional fines and/or other sanctions.
|Pulled fire alarm||$50|
|Replace fire extinguisher||$55|
|Replace fire box||$200|
|Replace battery to fire box||$25|
|Damaged exit sign||$75|
|Failure to return key||$150|
|Unclean / Not vacuumed||$25|
|Writing on wall||$25|
Students are permitted to display personal belongings inside their assigned rooms in a manner that does not damage walls, doors, or other University property. However, decorations, furniture, and other items may not impede fire safety, entrance or egress, ventilation, or view of a room.
Decorations and other personal belongings that are visible in the common areas of University residential facilities (e.g., hallways, lounges, bathrooms, stairways) must be consistent with University values and policies. The Director of Housing and Residence Life (or designee) may remove decorations visible in residential common areas that are determined to be inconsistent with University values and policies, followed by notification of the student who displayed the posting (if identifiable) of the removal.
Decorations and other student belongings may not be displayed in a manner that affects the exterior appearance of University facilities. Nothing may be displayed or posted in or on windows, on the exterior of any University of Lynchburg student residences, or in outdoor areas around residential facilities. (Exceptions for items visible in windows or outside University residential facilities may be granted by the Office of Housing and Residence Life. Exceptions for banners advertising authorized campus events may be approved in accordance with the Posting Policy.)
To decrease fire hazards, decorations or other items may not be placed over lights or fire safety equipment. Lamps, holiday lights, and other electric decorations must be University of Lynchburg approved.
Only artificial trees are allowed in residential facilities. All holiday decorations must be removed in a timely manner and prior to departure for scheduled breaks.
Possession of a street, traffic, or municipal sign is prohibited; such signs are confiscated by Campus Safety and Security and not returned, regardless of how the signs were obtained by the resident(s). Kegs may not be repurposed as furniture, decorations, or for other uses on campus.
Students are not permitted to paint walls in individual rooms or in common areas. Proposals for wall murals for residence hall common areas may be submitted to the Office of Housing and Residence Life for approval. Subsequent approval by three-fourths of all floor residents must follow.
Possession, use, and distribution of illegal drugs, as well as distribution and abuse of prescription medication, are prohibited. Possession or use of drug paraphernalia is also prohibited. For more information about policies regarding illegal drugs, see the Student Conduct Code, including Alcohol and Other Drugs.
All students must vacate a residential facility when the fire alarm sounds, moving immediately to the location(s) communicated by the Office of Housing and Residence Life and/or Campus Safety and Security. Students are not permitted to re-enter the facility until permission is granted by authorized personnel.
The following items are prohibited in all University of Lynchburg housing facilities for students:
- Candles (unlit or lit);
- Fireworks (may not be possessed or used anywhere on campus);
- Gas canisters (including propane tanks for grills);
- Halogen lamps and other lamps deemed unsafe by the Office of Housing and Residence Life;
- Hookahs (may not be possessed or used anywhere on campus);
- Lighters or torches with gas or liquid fuel that can be left in the “on” position;
- Space heaters;
- Any appliances that make an open flame or have exposed heating elements other than stoves provided by the University.
Coffee makers, popcorn poppers, and approved Microfridge microwave ovens are the only cooking appliances permitted in residence hall rooms. All other cooking appliances are prohibited in residence hall rooms, including other microwave ovens, crock pots, grilling machines, hot plates, toasters, and toaster ovens.
Fires are not permitted inside or outside any University residential facility, except for outdoor use of gas and charcoal grills for cooking and of University-provided fire pits. Grills, including related gas canisters, must be stored outdoors. When in use, grills must be at least 10 feet from all parts of a structure, including decks and porches. Also, appropriate safety precautions must be taken (e.g., distance from dry brush and other flammable materials, absence of wind hazards, extinguished coals, and disposal of cold coals in trash receptacles). Damage caused by use of a grill will result in repair fees and/or disciplinary sanctions.
Possession of any type of University property in a campus residence other than the standard room furniture provided is prohibited. Likewise, University furniture may not be removed from individual rooms in any campus housing. In residence halls, lounge furniture may not be taken to an individual’s room for any purpose or for any length of time.
Upholstered furniture is not permitted on porches, decks, and other areas outside University houses, townhouses, Courts, and apartments. All furniture outside a residence must be manufactured for outdoor use.
Kegs may not be repurposed as furniture, decorations, or for other uses on campus.
A resident who has unauthorized furniture in a residential location or unauthorized furniture outside will be instructed to return the furniture promptly to its proper place and assessed a fine.
Residential keys are issued to students at the time of check-in. Once a key is issued, it becomes the responsibility of the student. Students may not lend residential keys to anyone for any reason. Similarly, students may not use another’s residential keys.
Students should secure their rooms at all times and are responsible and liable for any actions of non-assigned students or guests in their rooms. Furthermore, students failing to secure their rooms or to obtain or carry room keys will assume all responsibility for theft or damage of any personal belongings in their room.
A student who is locked out of their assigned campus residence should wait for their roommate to return to unlock the door. A resident needing more immediate access to their assigned campus living area for emergency reasons may elect to contact Campus Safety and Security or their resident assistant to request a let-in. A let-in fee of $10 is charged to the student’s University account each time let-in assistance is provided by Campus Safety and Security. Let-in assistance is not provided to another person’s residence, even if the requesting student’s belongings are locked in the other person’s residence.
When a residential key is lost, the following procedures must be followed:
- Immediately report the loss of residential key to the Office of Housing and Residence Life (434.544.8320) or to the Office of Graduate Studies (434.544.8383). A lost key report will be made and sent to Campus Safety and Security for proper action.
- The student is responsible for payment of costs associated with core change and key replacement: $75 for a lost room key (includes creation of two new keys); $150 for a lost common space exterior door key (includes creation of a new key for each occupant). All lock-change fees are assessed to the student’s account.
- Failure to report lost or stolen keys or possession of a duplicate or unauthorized key will result in appropriate disciplinary action.
- A student will be assessed $150 per key not returned upon vacating campus.
For more information about policies regarding keys, see University ID Cards and Keys section.
Students are encouraged to purchase insurance that will cover losses and/or theft or to verify sufficient coverage under the homeowner’s or renter’s insurance policy applicable to their off-campus home. The University of Lynchburg is not liable for loss of or damage to personal property. Neither the University of Lynchburg nor its insurance company covers or will reimburse for personal property that is lost, stolen, or damaged.
Only University of Lynchburg lofts are permitted in campus housing. Only one loft kit may be used per bed, and total height may not exceed one added loft kit.
Living in a campus residence in close proximity to many other students can create noise disturbances. Because noise travels easily, all residents must be considerate of neighbors when playing stereos, TVs, or simply talking. Generally, quiet hours should be observed from 11 p.m. to 11 a.m. Sunday-Thursday and midnight to 11 a.m. Friday and Saturday nights. Courtesy hours are in effect 24 hours per day. Repeated disruptions by individuals at any hour will result in loss of privileges and/or specific sanctions.
Each semester, 24-hour quiet hours are in effect from the last day of classes through the closing of University housing. At the end of the spring semester, 24-hour quiet hours are in effect from the last day of classes through the closing of University housing on the day following Commencement.
Students living in University houses, townhouses, courts, and apartments may host parties and other gatherings in their assigned residences in accordance with University policies. Occupancy in an individual residence is limited to no more than five guests per resident present and not to exceed the maximum occupancy designated for that specific residential location. Alcohol may be consumed only by individuals age 21 or older and only in accordance with all University alcohol policies.
Residents who host parties or other gatherings are held directly responsible for conduct occurring at their residence, including outside areas, and for their visitors’ behavior.
Failure to adhere to this policy may result in administrative action by the Office of Housing and Residence Life and/or disciplinary sanctions. These responses may include suspension of party privileges, and/or removal from the residence.
Slip ‘n slides, whether purchased or made, and similar water amusements are prohibited on campus. Pools are also prohibited on campus, except as approved by the Office of Housing and Residence Life for use outside University houses. Inflatable amusements are prohibited on campus, except as approved and contracted by authorized University officials. Possession, storage, or use of hoverboards in any fashion is prohibited on campus. Hammocks are not permitted to be installed or affixed to the exterior of University housing facilities. Additionally, hammocks are not permitted to be utilized inside residential facilities.
For more information about polices regarding use of recreational equipment on campus, see Use of Roller Blades, Bicycles, and Other Recreational Equipment.
If a repair is needed in a residential facility, undergraduate students should report it to a Resident Assistant or to the Office of Housing and Residence Life (434.544.8320); graduate residents should report it to the Office of Graduate Studies (434.544.8383). Repairs may not be made by anyone other than authorized University personnel. Similarly, alterations such as adding air conditioning units or adding or removing doors or other structures may not be made.
All residence halls are locked 24 hours per day. Residential students and other authorized individuals gain entrance into the residence halls by using their University ID cards. Students should not allow non-residents to gain access to any residence hall. Propping of exterior doors is strictly prohibited. Students aware of trespassers, unsecured doors, or other problems related to security in any campus residence should immediately contact a Resident Assistant or Campus Safety and Security (emergency number 434.544.5555).
All residential facilities for undergraduate students close for fall break, Thanksgiving, winter break (between semesters), and spring break vacations. Undergraduate students may not be in residential facilities during University breaks without receiving advance permission from the Office of Housing and Residence Life. Specific dates and times of closings and openings are listed in The Hornet and posted on campus.
During exam periods, all undergraduate students must vacate their campus residence within 24 hours after their last exam. Students who are not authorized by the Office of Housing and Residence Life to be in residential facilities will be assessed a $75 charge per night and will be instructed to vacate their residence immediately. Students approved to remain in their residence during a break will be assessed a daily rate determined by the University.
All room assignments are final unless the Office of Housing and Residence Life authorizes a room change. If a student wishes to make a room change, he/she should contact the Office of Housing and Residence Life to ensure adherence to proper room change procedures.
Students may not request a room change during the first three weeks of classes each semester or after Thanksgiving Break (fall semester) or Spring Break (spring semester). During room change periods, students must fully complete a room change request form, including all applicable signatures, and submit the completed form to the Office of Housing and Residence Life by 4 p.m. on Thursday before the weekend they desire to move. If a room change request is granted, students receive a Permission to Move Form outlining instructions for completing the move and specifying the time period during which the move must be made. Room changes generally take place 3 p.m. Friday to 10 p.m. Sunday.
Students should discuss roommate concerns with their RA and/or staff in the Office of Housing and Residence Life prior to making a room change. If a resident makes a room change without first attempting a roommate mediation, the resident is assessed a personal choice room change fee.
A resident who makes a room change without authorization from the Office of Housing and Residence Life or declines a requested room change after it has been processed may be assessed a $75 fee. Students who move without permission may also be required to move back to their assigned rooms. Students who make more than one unauthorized move are subject to a $100 fee per subsequent violation.
Students who are eligible to commute from home or to reside off campus but elect to reside in University housing may not move off campus during the academic year in which their Residence Hall Agreement applies unless they have prior approval from the Office of Housing and Residence Life and pay a $250 fee.
Due to limited space, the Office of Housing and Residence Life is unable to hold a specific housing assignment for a student who is not residing in campus facilities for a semester due to study abroad, a leave of absence, or any other reason. While efforts will be made to match roommates when students return to campus housing, a specific assignment cannot be held.
To use residential space effectively and in a fair, consistent manner, the University conducts Room Consolidation beginning the fifth week of each semester. Consolidation affects only those students who do not have a roommate or an approved single room. A resident whose roommate leaves the university (e.g., withdraws, studies abroad, or does not return after a holiday break) is encouraged to notify the Office of Housing and Residence Life and to participate in the consolidation process.
All residents without roommates or approved singles are expected to take an active role in the consolidation process, assisting in the identification of suitable roommates. Through active participation, students increase the likelihood of satisfaction with their new roommate assignments. Students who must participate in the consolidation process are given a list of all other students needing roommates. Using this list, residents can identify a roommate with whom they are compatible and then notify the Office of Housing and Residence Life about the roommate selection, enabling the room change process to begin. Students who do not select a roommate from those participating in the consolidation process will be consolidated with a new roommate through administrative assignment. Students who delay the process or otherwise prevent consolidation may be assessed a fee.
Students residing in rooms not assigned at full occupancy must ensure that the unassigned space(s) in the residence remain vacant for student placement. Students found to be occupying unassigned space(s) within their residence will be assessed a fine.
Typically, single rooms are not available. Students wishing to request housing accommodations for medical, physical, mental health, or cognitive disabilities should contact the Center for Accessibility and Disability Resources. Reasonable documentation completed by a licensed professional is required.
Smoke detectors are provided in each residence hall room and in all other University housing for the safety of all residents in the facility. Students may not remove, cover, or disable a detector for any reason. Tampering with a smoke detector constitutes a violation of the Student Conduct Code and results in disciplinary action.
If a smoke detector does not function properly, students should immediately contact Campus Safety and Security (emergency number 434.544.5555) so proper repair can be made.
All residential facilities are smoke-free buildings; therefore, smoking may not occur within any part of these facilities. Smoking includes but is not limited to use of cigarettes, cigars, pipes, e-cigarettes, and personal vaporizers or other devices associated with vaping. See “Smoking Policy” in the Honor and Student Conduct Codes and Regulations for the full, campus-wide smoking policy.
Possession or use of a hookah is prohibited in all areas of the University of Lynchburg, both inside and outside. Lighters or torches with gas or liquid fuel that can be left in the “on” position are prohibited in all University of Lynchburg housing facilities for students.
All undergraduate students residing in University housing must vacate their campus residence within 24 hours after their last exam or by 10 a.m. on the Wednesday prior to Commencement, whichever is sooner. Undergraduate students may not be in residential facilities after their departure deadline without receiving advance permission from the Office of Housing and Residence Life. Students approved to remain in University housing after residential facilities close will be assessed a daily rate determined by the University. Students who do not receive prior approval from the Office of Housing and Residence Life to be in University housing will be assessed a $75 charge per night and will be instructed to depart campus immediately.
Room fees for the academic year cover the period from the day of official University check-in through 10 a.m. of the day after the completion of exams (for non-graduating students) or 10 a.m. on the day following Commencement (for graduating seniors). The day of official University check-in for first-year students, transfer students, and other participants in Hornet Days will be designated by the Office of the Dean of Students.
Room fees and the housing agreement do not provide for occupancy of University housing during Fall Break, Thanksgiving Break, Winter Break, Spring Break, or other periods for which due notice is given. Undergraduate students must vacate during these periods and may not be in residential facilities without receiving advance permission from the Office of Housing and Residence Life. Approved students requiring housing during part or all of these periods may be subject to a daily rate.
Residents in residence halls are responsible for depositing trash from their rooms in proper receptacles located in the building’s common areas. These community receptacles are emptied each day.
To dispose of trash at University houses, residents must place all trash in black garbage bags and deposit the bags in provided outdoor bins. All recyclables must be placed in clear bags and placed next to the trash bins. Similarly, townhouse and apartment residents are responsible for placing trash and recyclables in the appropriate bags and depositing the bags in designated outdoor trash collection areas. Trash is typically collected from University houses, townhouses, and apartments on Mondays and Fridays.
A student or housing unit that does not properly dispose of trash will be instructed to do so promptly and assessed a fine and/or other consequences.
Students may be visited in their campus residence by University of Lynchburg students and other visitors in accordance with visitation and guest registration requirements. Visitation on campus is a privilege, not a right, and must be respected to maintain order in the community. The privilege of visitation in University housing does not supersede a roommate’s/housemate’s right to privacy, study time, and sleep. These rights and the safety and security of the campus community are absolute and fundamental principles of the Visitation Policy.
A student residing in University housing may be visited in his/her assigned residence at any time in accordance with the following requirements:
- Roommate/Housemate Rights: A roommate/housemate will not be deprived of the right to privacy, study time, or sleep due to the presence of a guest (student or non-student).
- Room Occupancy: Only the students assigned to a residence may live in that residence. Guests (student or non-student) may visit but are not permitted to live in the residence.
- Guest Registration: All visitors who are not University of Lynchburg students and who stay on campus after midnight on any day must be registered by their host before midnight of that day. Guest registration is completed on MyLynchburg (use tabs “Personal” and “My Visitor”). If the guest brings a vehicle onto campus, he/ she must obtain a valid visitor’s parking pass from Campus Safety and Security (first floor, Hall Campus Center).
- Escorting Guests:
- Non-Student Guests – Guests who are not University of Lynchburg students must be escorted at all times.
- Student and Non-Student Guests in a Residence Hall – All residence halls are locked 24 hours per day. From 10 a.m. to midnight, residential students and other authorized individuals may gain entrance to the residence halls by using their University ID cards. After midnight, only residents of a particular building may access that building using their ID cards. A visitor (student or non-student) who is not a resident of the building must be admitted and escorted by a resident of the building.
- Responsibility for Guests’ Conduct: All guests are expected to abide by University of Lynchburg policies at all times. Students are held directly responsible for conduct occurring in their rooms and for their visitors’ behavior. Students living in University houses, townhouses, Courts, and apartments are held directly responsible for conduct occurring at their residences, including outside areas, and for their visitors’ behavior.