Posting Policy

Due to limited spaces, posting on campus is permitted only for University of Lynchburg organizations and academic/administrative offices and programs. (For possible community posting options, contact the Office of Student Activities.)

The Student Life Policies Committee designated the Office of Student Activities as monitor of the Posting Policy. All posters, flyers, banners, signs, etc., except those produced by an academic/administrative office or program, must comply with the Honor and Student Conduct Codes and must be stamped as approved by the Office of Student Activities before being posted on campus. All such signs posted on campus that are not approved and stamped are subject to removal.

General Campus Posting Guidelines

1. The original flyer must be approved by the Office of Student Activities before copies are made. (Events sponsored by academic/administrative offices or programs do not need to be approved if the sponsoring office’s letterhead or logo is clearly visible on the flyer.)
2. Flyers may be posted up to two weeks (14 days) before the event. Banners may be hung no longer than one week before and one day after the advertised event (see “Banner Guidelines” below).
3. One flyer per event is permitted in each location.
4. Posters for any event where alcohol is present must be in accordance with both ABC and University alcohol policies (see Student Conduct Code and Alcohol and Other Drugs).
5. Sponsors, organizations, and/or departments must remove posters after the event.
6. Use only masking tape, thumbtacks, or staples to post.
7. Sidewalk chalk is allowed only on concrete sidewalks. Do not use chalk on brick, slate, or bluestone.

Posting Privilege

1. Allowed to post on campus:
   • University of Lynchburg students, faculty, staff, and recognized student organizations with approved stamp from the Office of Student Activities.
   • Outside and off-campus organizations or businesses sponsored by a University office or recognized organization with approved stamp from the Office of Student Activities.
2. Not allowed to post on campus:
   • University of Lynchburg student organizations that have lost posting privileges by the Student Government Association or the Office of Student Activities.
   • Outside or off-campus individuals, organizations, or businesses not sponsored by a University office or recognized organization.

Posting Guidelines

1. Posting is permitted on:
   • Digital/electronic board (contact the Office of Student Activities)
   • Bulletin boards
2. Posting is NOT permitted on:
   • Outside and inside surfaces of exterior doors
   • Any glass surface (excluding Drysdale Student Center)
   • In or on windows, on the exterior of any University of Lynchburg student residences, or in outdoor areas around residential facilities. (Exceptions for items visible in windows or outside University residential facilities may be granted by the Office of Housing and Residence Life.)
   • Any painted surface, except interiors of residence halls (see “Special Posting Guidelines for the Interior of Residence Halls”)
   • Inside elevators and elevator doors
   • Stairwells, fire doors, or windows
   • Wayfinding signs
   • Vending machines
   • Any trees, benches, light posts, exterior building walls, or other surfaces not mentioned above
3. Special posting guidelines for the interior of residence halls
   • Posting of flyers in University residential facilities must be approved by and coordinated through the Office of Housing and Residence Life (first floor Hundley Hall; 434.544.8320).
   • Use bulletin boards where available.
   • Only masking tape may be used for posting on wall surfaces.

Banner Guidelines

1. A banner may not be larger than 3′ x 6′.
2. Prior to posting, all banners must be approved by the Office of Student Activities.
3. A banner advertising an authorized campus event may be hung no more than one week before and one day after the event.
4. Banners may be hung in the following locations:
   • Hundley Hall balcony
   • Hall Campus Center balcony
   • Exterior of University housing facilities only in the location(s) and manner approved by and coordinated through the Office of Housing and Residence Life. Banners, signs, or other items hung or displayed outside University housing facilities must be approved by both the Office of Student Activities and the Office of Housing and Residence Life.
5. Sponsors should monitor the condition of their banners and remove unreadable banners.

Failure to Comply with the Posting Policy

Violations of the Posting Policy committed by individual students are reviewed through student disciplinary procedures described in the Honor and Student Conduct Codes and Regulations.

Violations of the Posting Policy committed by University organizations are resolved by the Office of Student Activities. Organizations are notified in writing within seven working days of the violation and may be assessed charges for clean-up and/or damages. Also, the organization’s advisor is notified of the violation. All appeals must be submitted in writing to Community Expectations and Restorative Practices within two weekdays (Monday-Friday) after the date of the written notification to the organization. The Student Judicial Board chairperson(s) resolves organization appeals. Repeated violations of the Posting Policy may result in the loss of posting privileges.

Standard Disciplinary Outcomes

Violation of the Posting Policy may result in any or all of the following outcomes:

• Warning;
• Restitution for cleaning, damage repair, and/or replacement of damaged property;
• Community service;
• Loss of organizational posting privilege; and
• Other outcomes determined appropriate for the violation.

In addition to these outcomes, organizations or individual organization members may be issued disciplinary charges in accordance with the Honor and Student Conduct Codes and Regulations.

Last updated 8/4/2022.