The following privileges are extended to a student who has been notified that his/her conduct is being investigated before a possible judicial board hearing or who has been charged with an alleged violation of the Honor and Student Conduct Codes that will be resolved through a judicial board hearing. Deadlines for exercising these privileges may be established by the Office of the Dean of Students.
- The right not to comment on, provide information about, or attend proceedings related to an infraction which he/she allegedly committed. When a student elects to provide information about an incident, he/she is expected to provide honest, accurate, and complete information. Providing information that is false, incomplete, or misleading may result in additional disciplinary action.
- The right to be accompanied by a disciplinary process advisor (current University of Lynchburg student, faculty, or staff member only) in accordance with parameters detailed in “Disciplinary Process Advisor.”
- The right to be provided with written notification of charge(s), if issued, within five class days after an investigation has been completed. (“Class days” do not include Saturdays, Sundays, examination periods, student holidays, summer or January terms, and days on which University classes are delayed or canceled due to inclement weather or other circumstances).
- The right to a fair inquiry within 20 class days after being charged, unless the charged student requests a delay in the hearing schedule for good cause that is granted by the Office of the Dean of Students. (“Class days” do not include Saturdays, Sundays, examination periods, student holidays, summer or January terms, and days on which University classes are delayed or canceled due to inclement weather or other circumstances);
- The right to have at least three weekdays (Monday-Friday) prior to a hearing to prepare for a hearing, except in cases involving interim suspension, at the end of an academic semester, or during summer or January terms;
- The right to express a preference regarding whether or not the hearing will be open to observers from the campus community (current University of Lynchburg students, faculty, and staff members only). When multiple charged students are involved in a single hearing, the hearing may be open to observers from the campus community only if all charged students express that preference;
- The right to present information orally or in writing during the hearing;
- The right to request that the Office of the Dean of Students call the hearing witnesses (current University of Lynchburg students, faculty, or staff members only) who have first-hand knowledge of the alleged infraction, without guarantee that the request will be granted;
- The right to provide a written statement from one character reference to the hearing panel during the hearing. A character reference must be a current University of Lynchburg student, faculty, or staff member who is not participating in the hearing in another capacity;
- The right to be advised in writing of the results of the hearing; and
- The right to submit one written appeal of the hearing outcome on the grounds of:
- New information not available at the time of the hearing that likely would significantly alter the hearing panel’s understanding of the case;
- Sanction(s) disproportionate to the severity of the violation(s); and/or
- Incorrect procedure that substantially impacted the fairness of the judicial board hearing.
Written notice regarding charges of alleged infractions issued, scheduled hearings, and hearing results is sent to a student’s local address listed in University records. A student’s local address is one’s campus mailbox, if assigned, or University e-mail address. Failure or refusal to pick up, open, or read notices does not remove the recipients obligation to adhere to any instructions, sanctions, or deadlines issued in the notices of constitute a procedural error for which an appeal is granted.