Lynchburg clubs and organizations should be formed for the purpose of social, educational, and leadership development and must related directly to the mission, goals, and objectives of Lynchburg. Club members should at all times consider how their organization is viewed by the campus community.
Steps to Apply for Recognition
- Seek approval from the Student Government Association (SGA) through the Senate, and the University through the Office of Student Engagement and Leadership Development (OSELD).
- Obtain the necessary forms and sample constitution from OSELD.
- Discuss the goals and objectives of your group with the Director of Student Engagement and Leadership Development and read over the General Responsibilities.
- Select and register a faculty or staff member as Advisor for your proposed organization. Advisors serve as a resource and liaison. Select one whom you feel can best assist your organization. Review the Advisor’s Guidelines with the faculty/staff member and discuss his/her role in your organization.
- In filing for approval, a constitution must be approved to both SGA and the OSELD, containing at least the following items:
- Name of the organization
- Objective (purpose) of the organization
- Qualifications required for membership
- Offices and election procedures
- Meetings of the organization: how called, how business is to be conducted
- Method of amending the constitution
- A cover letter with the following information: the name, address, and telephone number of the president, vice president, secretary, and treasurer; the name, address, and telephone number of a faculty or staff advisor.
- Complete and return a Hazing form along with your constitution.
- Upon completion of your group’s constitution and goals, your request for organizational status will be subject to the approval by the Director of the Office of Student Engagement and Leadership Development and the Student Senate. When approved, you are eligible to assume status as an officially recognized University of Lynchburg organization.
- Organizations of a type already permitted on campus may be chartered after approval by the SGA and the Director of Student Engagement and Leadership Development. For new types of organizations, more extensive consideration concerning potential impact on the University may be required.