All students are required to have personal health insurance. Lynchburg College does not provide nor endorse any specific plan. The College encourages you to be diligent in your review to find the best plan for your needs. Students must submit the Health Information Form to the Student Health Center.
Students enrolled in the PA Medicine program must provide documentation that the following immunizations have been obtained and/or proof of immunity. Students are responsible for any expenses related to required immunizations or testing.
- Tetanus and Diphtheria Vaccine (Td or DPT): Must have a completed series with a booster of Tetanus/ Diphtheria/Pertussis (TdaP) within the last 10 years.
- Hepatitis B Vaccine: Must receive three doses or provide titer report indicating positive immunity.
- Two MMR Vaccines (Measles, Mumps, Rubella: – Administered after your first birthday AND after 1957, – or two measles vaccines, one rubella, and one mumps vaccine; all must have been administered after your first birthday and after 1957; – or titer report indicating MMR immunity is acceptable in place of vaccine documentation.
- Meningococcal vaccines: One vaccine is required on or after the 16th birthday.
- Two varicella vaccines or positive blood test showing immunity. Tests indicating no immunity will require a two stage booster vaccination.
- Tuberculosis screening: – Must have risk assessment screening and, if positive screening, Tuberculin skin test x 2. – Chest x-ray required if test results are positive.
- Influenza. Students will be required to obtain influenza immunization annually while enrolled in the program.
Students seeking the opportunity to participate in International Travel for Rotations must comply with CDC recommendation on immunizations for international travel and work with the Office of Global Education to meet all required policies.
Principal faculty, the program director, and the medical director will not participate as health care providers for students in the program.
- Students must successfully pass all didactic and clinical courses.
- Students are expected to complete each semester on time as a cohort.
- Progression will be a function of successfully passing all required courses in a semester.
- A final course score of 73% or higher signifies a passing score.
- At the end of each semester, the Promotions Committee will meet to discuss each student’s success. Students are expected to maintain a GPA of 3.00 with no professional or behavioral issues for progression to the next semester. The student will receive a letter from the Promotions Committee notifying them of their progress. Students who do not maintain a 3.00 or have professional or behavioral issues will receive a letter from the Promotions Committee stating if they will progress to the next semester. Or, stating if they will be placed on academic probation.
- In the summative phase, the student must pass both the physical assessment exam, and the comprehensive written final to pass PA 699 and then to be recommended for graduation.
Requirements for Progression
Students are expected to complete the designated professional curriculum in the sequence specified. Each semester’s course work is to be considered pre-requisite to the next semester.
- Students many not enter the program with advanced standing.
- Students are required to successfully complete, in sequence, all didactic course work as full-time students.
- Clinical coursework will be full time in the sequence designated by the Clinical Director.
- There is no opportunity to change the order of pre-clinical course work.
- Elective courses are limited to the clinical year (e.g. medical settings of student’s choice).
Requirements for Graduation
To graduate from the PA Medicine Program and earn a Master of PA Medicine degree (MPAM) candidates must:
- Achieve a grade of C or better for all courses in the program
- Achieve a minimum overall GPA of 3.0 or better at program completion
- Successful completion of a multi-station OSCE/history and physical skills assessment by score or remediation in the summative phase
- Successful completion of the comprehensive written final exam by score or remediation in the summative phase
- Be recommended for graduation by the Program Director and Faculty
- Complete the Application for Graduation Form.
Academic Probation/Academic Dismissal (Didactic)
A quality point average of 3.0 is required for graduation for all graduate programs.
Any student who fails to achieve the required 3.00 semester GPA will automatically be placed on academic probation.
- Once a student is placed on probation, they must achieve a 3.00 or better GPA in the following semester or risk academic dismissal from the program.
- Two consecutive semesters with a semester GPA of less than 3.00 may result in academic dismissal from the program.
- Any failing course grade (D or F) will result in academic dismissal from the program.
- Students on probation or at risk for probation must meet frequently with their academic advisor to discuss academic progress, study habits, and test taking skills.
Students who have been found in violation of the Academic Integrity Standards during the didactic portion of the program may be academically dismissed from program.
Academic Probation/Academic Dismissal (Clinical)
Students who have been found to be in violation of the Academic Integrity Standards during the clinical portion of the program may be academically dismissed from the program.
Students, who receive a failing grade on a supervised clinical practice course, may be given the opportunity to repeat the supervised clinical practice course. The reason(s) for failure of the supervised clinical practice experience will be evaluated by the Director of Clinical Education and the Program Director. If the reasons are deemed significant enough, the student may be asked to leave the program. Students who fail to achieve the required grade in a supervised clinical practice course upon the second attempt will be academically dismissed from the program. Once a clinical year student has failed a supervised clinical practice course, they are automatically placed on academic probation for the remainder of the semester.
Any subsequent failure of a supervised clinical practice course at any point in the remainder of the clinical year will result in academic dismissal from the program.
Students found to be non-compliant with any standards within The PA Medicine Student Handbook are subject to disciplinary action. Non-compliant behaviors include, but are not limited to, issues such as attendance, attire, professional behavior and adherence to technical standards.
Disciplinary action will proceed as outlined below:
Step 1: Written warning/Counseling from the faculty
Step 2: Written warning/Counseling from the Didactic Director or Clinical Director
Step 3: Probationary Status and Counseling with the Program Director
Step 4: Dismissal from the program
Requirements for Admission
All admitted applicants to the LC PA Medicine Program will be required to undergo a background check and drug testing prior to matriculation. Applicants must successfully complete a background check via Certified Background prior to enrollment. A background check request will be issued via CASPA. The background check must be completed by May 1. The offer of admission is contingent upon the results of the background check that yields acceptable results. While enrolled, repeated background checks will be required annually, or more frequently, at the discretion of the clinical facility. If an admitted applicant declines to undergo the background check or if findings of a serious nature are revealed, the offer of admission may be revoked.
Acceptance into and successful completion of the LC PA Medicine Program does not imply or guarantee that the student will obtain state licensure upon graduation. Students are responsible for notifying the Department Director of arrest and /or convictions.
Requirements for Annual Enrollment
All LC PA Medicine students will be required to undergo background checks and drug testing annually, or more frequently, at the discretion of the clinical facility. If a student declines to undergo the background check or if findings of a serious nature are revealed, this may be grounds for dismissal from the program.
Background check and drug testing results that limit the Program’s ability to secure clinical experiences may prevent a student from progressing in their clinical phase of study, or being recommended for graduation.
Successful completion of the program does not imply or guarantee that the student will obtain state licensure upon graduation.
The Department Director will review the annual background check. Findings that are potentially detrimental to the student, the program, or future patients will be discussed by the Department Director and Dean of Graduate Studies with the student with a decision on retention of the student decided by the Department Director and Dean of Graduate Studies.
Factors involved in the individual case review may include, but are not limited to:
- The nature, circumstances, and frequency of any reported offense(s)
- The length of time since the offense(s)
- Available information that addresses efforts at rehabilitation
- The accuracy of the information provided by the student in their application materials
- The relationship between the duties to be performed as part of the educational program and the offense committed
The appeal process is as follows:
- The student dismissed from the program based on the decision of the background check or drug test may appeal the Director’s decision. The appeal must be in writing and received by the Dean of Graduate Studies within seven days after the Director renders his decision.
- The Dean will consider the request for appeal.
- The student may request a meeting with the Dean. The Dean will determine whether a meeting is necessary, and will determine any terms of the meeting.
- The Dean will render a decision on the matter within seven days of receipt of the appeal request.
The following applies to students holding jobs while in the PA program. The PA curriculum is very intense in terms of academic rigor and time. Thus, the PA program recommends that students not be employed during their time in the PA Program.
The following guidelines are meant to help the student in making a decision about work during their participation in the PA Program:
- Student should keep in mind that while they may be able to work during the didactic curriculum changing schedules and other factors of their clinical placements during the clinical curriculum may make this difficult.
- Students who work are encouraged to make this known to their academic advisor.
- Students who are working and find themselves in academic difficulty may be advised to consider terminating their job or adjusting their schedule at work in a manner that is more conducive to studying.
- Students, along with their academic advisor, need to monitor their progress closely so that should an academic decline be perceived, the advisor and the student can work to remedy the situation before the student finds themselves on academic probation.
- Clinical rotation hours or schedules will not be altered to conform to your job schedule or requirements. Your clinical education must remain your primary responsibility when balancing work and school.
- While a student may be invited by a faculty member to share his/her experience in a specific area with the class, a student may not be employed by the program or serve for or function as instructional faculty.
- During supervised clinical experiences, students may not substitute for clinical or administrative staff.
Applicants will not receive advanced placement in the Lynchburg College PA Medicine program, nor does the program accept transfer credit from a student previously enrolled in another PA program. Lynchburg College does not accept experiential credit. Applicants previously enrolled in another PA program, nursing, or medical school will be considered on an individual basis.
Standards of student conduct address three major areas of integrity. The Honor Code includes both academic and personal integrity. The Student Conduct Code addresses respect for the rights of the College and the people within the community. These Standards of conduct are intended to encourage honesty in academic achievement, to facilitate personal growth and development, and to create sound living and learning conditions for all members of the campus community.
In accepting admission to Lynchburg College, each student agrees to become aware of and to abide by all policies and procedures of the College. In addition to controlling their own behavior, students are expected to do their utmost to help maintain a high level of conduct among fellow students. College policies are set forth in writing to give students general notice of prohibited conduct; they are not designed to define misconduct in exhaustive terms, so they should be read broadly.
When a violation of College policy is believed to have occurred, appropriate College officials or members of the Student Judicial Board review the alleged infraction. If confirmed, the violation results in education sanctions intended to facilitate the positive growth and development of those involved. The full text of the Honor and Student Conduct Codes and Regulations are online.
The principle of academic freedom gives an instructor broad discretion in establishing goals for a course, the criteria by which student achievement is to be assessed, and making decisions about the student’s accomplishment according to those criteria. Thus, except in unusual circumstances, an instructor’s decision about a grade may not be overruled. A student may, of course, request that his or her instructor review a grade for any required work in a course. A student who believes that a final grade is in error should first discuss the matter with the instructor. If the student fails to persuade the instructor, the student may submit a written appeal within three weeks after the grade notifications are provided by the Office of the Registrar to the dean of the School in which the course is listed in the catalogue. The School dean, in turn, will designate a review committee. The committee’s recommendation will be forwarded to the vice president and dean for academic affairs who will notify the instructor and the student, in writing, of the decision. Other than the course instructor, only the vice president and dean for academic affairs may change a grade. (Detailed procedures are available from School deans and the Office of the Dean of the College.) This policy is available in the Graduate Student Catalog.
Lynchburg College faculty and staff strive to provide each student with positive educational experiences and helpful services. Even so, it is understandable that complaints will arise from time to time. To address and resolve concerns as quickly as possible, all students are encouraged to address complaints to the office responsible for overseeing the area of concern. If a student is uncertain about the appropriate contact for a complaint, he/she may submit a written complaint to the Office of the Dean of Students (113 Hundley Hall, Lynchburg College, 1501 Lakeside Drive, Lynchburg, VA 24501-3113; 434.544.8226). The Vice President and Dean for Student Development or his designee will review the written complaint and contact the student regarding address of the complaint. If another college office is better able to address the complaint, then the Vice President and Dean for Student Development or his designee will forward the complaint to that office and notify the student where the complaint was directed. A representative of the office receiving the forwarded complaint will then contact the student regarding addressing the complaint. Most concerns and complaints can be resolved at the campus level. However, after following Lynchburg College procedures, complaints may be filed with the State Council of Higher Education for Virginia (SCHEV) through the student complaint process described on the SCHEV website. Contact information for each of the agencies that accredit or approve Lynchburg College academic programs is published in the College’s accreditation website.
Graduate Students are enrolled on a semester basis. The PA Medicine Program is a cohort program which will enroll an annual class. Students should be aware that withdrawal from a single course will result in dismissal from the program.
If a student withdraws or is separated from the College for any reason other than a disability once the semester has started, a credit for fees charged (tuition, room and board) is given on the following basis:
|Refund Schedule||Refund Rate|
|Weeks 1-2||90 percent|
|Weeks 3-4||50 percent|
|Weeks 5-8||25 percent|
After the eighth week of the semester, there is no credit.
For a medical withdrawal in which the student is disabled for the remainder of the semester as certified by a legally qualified healthcare provider, a credit is given for the prorated (unused) portion of semester fees (prorated). In the event the College takes a recess from classes during a pandemic, students will continue to be enrolled. There would be no credit for the semester charges for tuition, room or board unless a student officially withdraws. In those cases, the credit would be based on which week in the semester the student officially withdraws.
Refunds and Financial Aid
Federal regulations governing Title IV financial aid programs require that the aid office determine the amount of the refund that must be paid back to the financial aid programs if the student received aid for educational expenses. Therefore, some or all of a student’s credit may be allocated to financial aid programs and not refunded to the student.
A student withdrawing from the College must notify the College in writing. If withdrawal occurs during the semester, a withdrawal form is available from the Office of the Registrar. Grades will be assigned according to the operating policy governing withdrawal from courses. Refund of fees will be made in accordance with the refund policy.
(Harassment, Discrimination, Sexual Harassment)
Lynchburg College affirms its commitment to maintain for all employees and students an environment that is fair, humane, and respectful. Behavior that is contrary to such an environment will not be tolerated. This behavior includes harassment, including sexual harassment, as well as discrimination based on race, religion, gender, disability, national origin, age, or sexual orientation. Some of these acts are prohibited by both federal and state criminal and anti-discrimination laws, including Title IX of the Educational Amendments of 1972, Title VII of the Civil Rights Act of 1964 as amended, the Age Discrimination in Employment Act, the Americans with Disabilities Act, and the Virginia Human Rights Act. Lynchburg College also prohibits and will not tolerate such behavior of any member of the community toward another member. Any person accepting admission to or employment at Lynchburg College agrees to abide by this policy.
Complaints under the LC Human Rights Policy regarding harassment, discrimination, or sexual harassment may be resolved in an informal manner or through a formal hearing process. Additional information regarding sexual misconduct or harassment is available online.
The informal procedure allows you to consult with one of several human rights advisors about your situation. The advisor will listen, offer support, and assist you in finding ways to resolve the conflict in a manner that feels comfortable to you. The advisor will inform you of your rights and the rights of the person against whom you have a complaint. All information shared with advisors is kept confidential. No action will be taken by the advisor without your consent. If the matter is not resolved at this level you may seek a formal handling of the matter.
If you believe you have been subjected to a human rights violation by any members of the College community, you may make a formal written complaint against that person. If the person is a member of the faculty, your written complaint should be made to the VP & Dean of Academic Affairs; is a student, to the Dean of Students; or if a staff member to the Dean or Vice President of the area where the person is employed. The classification of the person accused of human rights violation will determine whether the formal procedure will follow faculty, staff or student resolution procedures. The faculty-staff procedures provide a mediation and/or formal hearing of the complaint. Formal complaints about students are handled by an administrative or dean’s hearing. A detailed description of both formal and informal procedures is available in The Hornet.
PA Medicine students who enroll in elective international rotations (SCPE) are responsible for all costs including travel, lodging, and other related items. Costs at this time are estimated to be $1,200 for travel, $500 for lodging and $200-$300 for additional expenses. Students will need to work with the Office of Global Education to meet college requirements for travel abroad. Students will need to complete an application and verify participation in the required CDC recommendations on immunizations for international travel. Please see the International Travel Checklist for an example.