Winter Term*

• Admission: Admission to the University is required. Visiting students should apply using the non-degree application and must submit approval and verification of good standing from their home colleges.
• Registration: Register online at myHive or submit registration forms to the Office of the Registrar.
• Tuition payments: Payment for tuition should be processed concurrent with your course registration for any registration on or after Dec. 1.
• Housing accommodations: Housing for all undergraduate students closes Wednesday, Dec. 16, 2023 at 9:30 p.m. for Winter Break. Undergraduate students participating in residential-based Winter Term courses or for-credit internships located in Lynchburg will need to complete the “Winter Break Long Term Stay” application located under “Applications” through the Housing portal. This application opens on Monday, Nov. 27, 2023, and must be completed by Sunday, Dec. 10, 2023. Students will be permitted to return to campus housing for Spring 2024 on Friday, Jan. 19, 2024, at 10 a.m.

The first meeting of each class will be on the same day as final registration. In some cases, registration may cause students to be late to the first class meeting. All classes will meet for the full period on the first day.

• Each three-credit-hour course should equal 37.5 contact hours. Each instructor will clearly explain the attendance policy for the course. The director of academic advising will be notified in cases of two successive unexplained absences. Final examinations will be held on the last day of class and at the discretion of the instructor.
• Classes offered in a two-week Winter Term will average four hours of instruction each day, Monday through Friday.
• Classes will meet at the times and places indicated in the online course schedule.

All students are eligible to obtain student identification cards. Use of certain campus facilities and access to email accounts are limited to students who have this identification. Call the University Information Center at 434.544.8100 for more information.

Course materials for the Winter Term session may be purchased new, used, or rented online at myLynchburg. Click on “Buy Textbooks” in the left menu bar. Rented books for Winter Term must be returned to the campus store by the first day of spring semester classes.

All online textbook purchases will be charged to a college account which can be paid online with a credit card (pick college account). Check your account before ordering to avoid delays (orders with account holds will not be processed). To check your account balance, log onto myHive, Studentsonline, billing and financial aid, college account detail.

Please order your Winter Term textbooks at myHive. Textbooks for online classes will be shipped to the address indicated unless you state you want to pick your books up in the campus store (doing this saves shipping charges). Orders require 24 hours to process during the business week. The campus store will be closed during the holiday break.

If you have a Lynchburg Personal Identification Number (PIN) and have registered for a course, you may view your schedules and required course materials:

1. Go to myhive.lynchburg.edu.
2. Enter your network username and password.
3. Click on “Buy Textbooks” link in the upper left portion of the screen (this doesn’t indicate a purchase — it only allows the information to show).
4. Select the term you wish to view.

Textbooks refunds can be received during the first week the class meets if you drop a class and the book was purchased from the campus store. No refunds will be given for textbooks after this time. Dates to sell used textbooks for cash in the campus store, are during end-of-semester exams or the first two days of spring semester. An online site to sell used books will be available on the campus store homepage. You do not have to purchase books from the campus store to sell them used. All used books purchased from any source will be purchased, if needed.

Order textbooks.

Registration fees are:

• $100 annual registration for full-time, non-resident (commuting) first-year and all sophomore, junior, and senior students.
• $75 annual registration for part-time and graduate students.
• $10 registration for commuting, part-time, and graduate students registering a second vehicle.
• A fee of $20 will be assessed for the issuance of a temporary registration (two-30 days) for full-time, non-resident (commuting) first-year and all sophomore, junior, and senior students.
• $300 annual registration for approved first-year students.

For additional information, see: Safety & Security.

Students who expect to complete degree requirements during the Winter Term must advise the registrar’s office (application for BA/BS degree required) or the Office of the Provost of Continuing and Graduate Studies of their intention.

The official date for granting degrees in January is Jan. 19, 2024, even though courses may be completed prior to that date.

To qualify for January graduation, all courses must be completed, and in the case of transfer credit, transcripts must be received by Jan. 19, 2024.

Candidates may participate and be recognized in graduation exercises May 16-18, 2024. Students whose programs are completed after Jan. 19, 2024, will be included as candidates for graduation in May 2024.

Grade reports for Winter Term are available to students online after Jan. 29.

Academic record transcripts are usually not available until Feb. 5.

Students who wish to have transcripts sent elsewhere should make such requests in the registrar’s office at least two weeks before the transcript is needed. A $5 fee is charged for each transcript requested.

All general regulations of the University governing conduct on the campus and all academic rules and requirements concerning class attendance, grades and credits, examinations, and scholarships are in full effect for the Winter Term. The Family Educational Rights and Privacy Act of 1974 provides for the confidentiality of students’ educational records. For specific information, consult the undergraduate or graduate catalogs and The Hornet student handbook.

All enrolled students are bound to honor high standards of conduct and to maintain the spirit of honor and integrity. The Honor Code (see The Hornet student handbook) is in effect during the Winter Term session with the usual sanction for a violation as suspension from the University. Any student who observes a possible violation is expected to contact the professor or the Office of the Dean of Students.