As COVID-19 (coronavirus) began to spread rapidly across the United States, tough decisions had to be made to protect our students, faculty, and staff. The virus posed a tremendous risk to our campus community and it quickly became clear that it would not abate by the end of the semester. After much deliberation, the following decisions were made:
- Classes were conducted online for the remainder of the spring semester.
- Commencement Exercises, originally scheduled for May 15, were rescheduled for October 30-31. Read more here.
- Classes will resume on campus for Fall 2020. Read more here.
The FAQs below were last updated May 5, 2020.
Academics: New Grading Options for Spring 2020
Standard Letter Grades
Students may receive the standard letter grades (A-F) as outlined in the Undergraduate Catalog (2019-2020).
Many undergraduate courses provide students the option for the P/F grade under these new definitions for Spring 2020 only:
- P: Grade of pass (P) is awarded for certain courses to denote satisfactory completion of requirements equivalent to letter grades A-D. The grade of “P” is not included in the calculation of the GPA. The grade of “P” will satisfy course requirements of a minimum grade of D or higher to advance to another course.
- F: The grade of fail (F) is considered not passing and is included in the calculation of the GPA.
Courses that are not allowed for pass/fail grading can be found here.
If students choose the pass/fail option, a letter grade of A-D will convert to a grade of pass (P) to denote satisfactory completion of requirements for undergraduate students. A letter grade of “F” will remain with no conversion required. Students will have the option to select a contract grade for each course that allows the grade earned to stand instead of the “P.” A contract grade is the minimum grade the student will accept for each course. If the grade earned is lower than the contract grade, the course is graded with a “P” or “F.”
There is no option for pass/fail grading for graduate students.
Students may find that circumstances beyond their control prevent them from meeting course requirements by the end of the semester. In these cases, a student may request the instructor to assign the mark of “I” for that semester. The awarding of the grade of “I” requires an agreement between instructor and student as to when and how the course will be completed. The deadline for issuing a grade of “I” is May 18, 2020.
Students who opt for an incomplete should know that all coursework must be completed by the last day of class for the following semester (i.e. Fall 2020). If the work remains incomplete, the “I” will automatically be converted to an “F.” Any extension of this deadline must be approved by the associate provost. Courses assigned an “I” will not be computed into the GPA.
- Consult with your advisor in a timely manner and do not wait until the last minute. Advisors want to give you individual attention, so engage them early by making an appointment.
- Choose between receiving standard letter grades or receiving the pass/fail option for each of your courses. If you take no action for a course, you will receive the standard letter grade.
- Complete the pass/fail form by the deadline (Friday, May 1, 2020). This deadline gives you time to decide based on your progress and circumstances.
- They want the grades in these courses to be calculated as part of their GPA.
- They are concerned about admission to graduate or professional school.
- Their particular personal circumstances warrant it.
Each student should discuss their particular situation with their academic advisor.
Your instructors will continue to assess your performance on assignments throughout the semester, as they traditionally do, by assigning standard letter grades as explained in your syllabus and grading rubrics. When it’s time to assign the final course grade, they will assign you the appropriate letter grade. Final grades are due on May 18, 2020, and will be available on a grade report on May 22, 2020.
If you elect to have a specific course converted to a pass/fail grade, the appropriate adjustment will be made to your final grade based on the conversion below no later than May 22.
- Letter grade of A-D: will convert to a grade of pass (“P”) to denote satisfactory completion of requirements for undergraduate students unless you earn the grade that you have specified you prefer over the “P” (this is the contract grade you selected on your pass/fail form for each course).
- Letter grade of “F” will remain, no conversion required.
Students should speak with their advisor to better understand how the pass/fail option may impact academic standing.
Academics: General Questions
For student teachers, please consult Dr. Michael Kelly (434.221.2636, email@example.com) to determine the procedure for continuing your student teaching placement.
Residence and Campus Life
Students who are approved to remain on campus have been instructed that they are not permitted to have guests on campus. Guests will also include current University of Lynchburg students who are not approved to reside on campus during the remote instruction period.