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Year-end Closing Information

This information is related to residential closing. Academic classes and coursework must be followed per the instructor for that class. If there are any conflicts, please contact your RA or the Office of Residence Life for accommodations. Residential closing does NOT excuse a student from missing class.

LYNCHBURG COLLEGE
OFFICE OF RESIDENCE LIFE

2010 YEAR-END CLOSING

Event Calendar | Closing Information | Fines and Sanctions | Cleaning Recommendations


CALENDAR OF EVENTS

1. Friday, April 30

Dumpsters arrive.
QUIET HOURS begin at 7 p.m. on Tuesday, May 4. No loud music or noise is allowed.
Please respect others' need to sleep and study for exams!

2.

 Sunday, May 9

Late Stay form completion deadline; must be returned to the Residence Life Office.

3.

 Wednesday, May 12* Residence halls close at 10 a.m. for ALL students except graduating seniors and those approved to work at graduation. All other students must be checked out of the halls by 10 a.m. to avoid fines and/or judicial action. (Please note: Townhouse, Peaksview, College House and Court residents must complete the online late stay form to stay. However, students being disruptive can be asked to leave immediately.)
4. Saturday, May 15 Commencement
5. Sunday, May 16 All residential facilities close at 10 a.m. Everyone must be out by this time!

*You MUST vacate your room twenty-four hours after your last exam or by May 12, whichever is sooner. The only individuals who are allowed to stay are graduating seniors, approved workers, members of the band, choir, marshals, and those with an immediate family member graduating. Transportation is not an acceptable reason to stay!!! You must request (via the request form at the bottom of this page) permission to stay for graduation by May 9 if you fall into one of the above categories.

 

Important Closing Information: Please Read Carefully

As you prepare to leave LC, please remember to read all of this material. Basically, you have two options, EXPRESS CHECK-OUT and STANDARD CHECK-OUT. Your RA will have a mandatory floor meeting to discuss these options and your responsibilities related to closing. The rule of thumb is that you must check out (standard or express); you must be quiet; and you should return the room in the state it was in when you moved in - clean and orderly! Please read this information carefully. Good luck on your exams. If you have any questions, please talk to your RA.

EXPRESS CHECK-OUT

Express check-out procedures have been developed to provide flexibility and save you time. The express check-out option will allow you to check out of your room at any time of the day or night prior to the check-out deadline. If you wish to check out with an RA present, you may still do so. Express check-out is an OPTION. You should refer to your hall closing notice for further information concerning standard residence hall procedures.

If you plan to use the express check-out option, please remember that an RA will later inspect your room to compare its present condition with the condition you indicated on the "Room Condition Form" at the time you checked in. You will be held financially responsible for any missing items, damages, or necessary cleaning. The Residence Life Office recommends that the standard check-out procedure be used if you and/or your roommate(s) have any questions concerning damage responsibilities. Failure to complete and sign the express check-out form will constitute an improper check-out.

In order to use the express check-out option, you must:

1. Declare to your RA that you wish to exercise the "express check-out option".
2. Obtain a white envelope with your name and room number on it from your RA.
3. Remove all belongings from your room.
4. Clean the room carefully (see following pages for guidelines).
5. Lock Your Room.
6. Sign the express check-out form and return it to your RA with your key envelope. Place key in the white envelope, tightly seal the envelope, and deposit it under your RA's door.
7. If you have lost your room key, you may still use express check-out. Simply seal the empty envelope, write "LOST KEY" under your name and slide it under your RA's door.


STANDARD CHECK-OUT

1. Your room must be cleaned out at the time of check-out. All paper, trash, etc., must be removed.
2. Trash bags will be available from the custodial staff at all times. All trash must be bagged and taken out to the dumpster!!!
3. Clean your doors and walls (graffiti, tape, etc.) to avoid damage charges.
4. If you are using standard check-out, you must sign up for a slot to check-out with your RA. You must check out when you are ready to leave and your room is clean. If your RA is not available, find another RA or your hall director to assist you.
5. If you have the new wooden furniture and are using a College loft kit, do not take your bed down.
6. If you are an approved worker for Commencement and/or are taking part in the graduation ceremonies, you must state your reason for staying online at https://mylc.lynchburg.edu. This form is due to the Residence Life Office by Sunday, May 9. Permission or denial to stay in the residence halls will be sent to you via e-mail. Failure to do so may result in loss of housing privileges and/or fines.
7. If you have any appliances, clothes, school supplies, or plants that you will be throwing away, you may contact Chris Gibbons in the SERVE office at extension 8470 and donate them for distribution through that office.
8. If you are not approved to stay past Wednesday, May 12, your ID card will be deactivated. Only those approved by the Residence Life Office will be able to access the buildings.
9. You must be out of the residence halls twenty-four hours after your last exam or by 10 a.m. on Wednesday, May 12, if your last exam is May 11. Southside residents and Seniors must apply to stay late also.
10. Any behavior that is deemed to be disruptive, loud, aggressive, or that in any way disturbs the orderly close-down of the halls or the quiet study atmosphere may result in immediate removal from the hall, pending a hearing.
11.

All residential facilities close by 10 a.m. on Sunday, May 16. For students staying for summer school OR study abroad trips, arrangements will be made for changing locations. All students who are staying for College reasons must move to the summer location. NO EXCEPTIONS! If you need summer housing, please contact the Office of Residence Life at ext.-8320.
12. Storage is not permitted in residential facilities at LC.


Be sure to vacuum the carpet, sweep the floor, and empty all trash cans. Failure to do so will result in fines.

 

FINES AND SANCTIONS


THE FOLLOWING SITUATIONS CAN COST YOU A LOT OF AGGRAVATION AND MONEY. PLEASE ATTEMPT TO AVOID THEM AT ALL COSTS (NO PUN INTENDED)

1. Failure to check-out with your R.A. or to complete and return an express check-out form will result in a $50 improper check-out fine.
2. Failure to clean out your room and bag your trash will result in a trash removal charge.
3. Furniture and/or trash thrown out of windows will result in a $100 fine plus disciplinary sanctions.
4. Materials left in the hallway will be considered trash and will be removed, and the responsible party will be charged. This includes lumber and furniture.
5. All noise violations are considered B-level violations. A person will receive sanctions based on past B-level violations.
6. Please remove all stickers, tape, decals from any room surface (glow stars on ceiling will be fined a minimum of $50).
7. Be sure to vacuum the carpet, sweep the floor, and empty all trash cans. Failure to do so will result in fines.

 

CLEANING RECOMMENDATIONS

To avoid a charge for cleaning after check-out, please leave your room in the following condition:

FURNISHINGS empty and clean all closets and drawers; rehang all closet doors
FLOORS do not sweep anything into the hallway!!!
sweep or vacuum your room
HALLWAYS do not place trash, wood, or furniture of any kind in hallways or common areas
WALLS remove all posters, nails, and tape;
clean marks off wall
DOORS remove all stickers, both inside and out;
remove tape and staples;
clean all writing/marks off door
WINDOWS close and lock window;
remove any stickers from window

Some conditions, which may result in assessment for damages, include, but are not limited to:

  • writing on doors
  • unattached/missing closet doors
  • dart holes anywhere
  • burn marks on desks, doors, mattress and/or carpet
  • holes in the walls, doors, or molding strips
  • cracked windows, cracked mirrors
  • damaged or missing phone jack, door lock, towel rack, or Internet jack
  • failure to remove items such as couches, rugs, or lofts
  • stickers/decals/tape on windows, doors, walls, or mirrors
  • discarding trash or furniture in hallways or common areas
  • missing or damaged beds or furniture
Click here to fill out the late stay request form. You will be prompted for your LC username and password. Once on MyLC you can find the form under residential and then Arrival Form.