A hearing advisor assists a student who has been notified that his/her conduct is being investigated before a possible judicial board hearing or who has been charged with an alleged violation that will be resolved through a judicial board hearing.
An advisor is neither involved in determining the outcome of the case nor allowed to speak or argue a case on behalf of a charged student. Instead, an advisor assists the student, if requested, in understanding his/her rights and responsibilities and the hearing procedures. An advisor may accompany the student to investigation, hearing, and appeal proceedings in which the student participates, but an advisor may not participate in these proceedings.
During a hearing, an advisor may accompany the charged student in the hearing room whenever the charged student is present.
In addition to reading this page carefully, you should read the Lynchburg College Honor and Student Conduct Codes and Regulations.
- How a hearing advisor can help you
- Do I need a hearing advisor?
- Who can be my hearing advisor?
- How can a hearing advisor help me?
- Where can I learn more about the disciplinary process?
A hearing advisor can be a very valuable resource to a Lynchburg College student whose conduct is being investigated as a possible violation of the Honor and Student Conduct Codes or whose charges of possible infraction will be resolved through a judicial board hearing.
The primary role of a hearing advisor is to help you understand College hearing procedures and your rights in the disciplinary process. While an advisor can provide useful guidance as you participate in the disciplinary process, an advisor may not speak for you or “represent” you in the disciplinary process. Also, your advisor does not participate in decision-making regarding resolution of your alleged conduct.
Because a hearing advisor can provide helpful information, assistance, and support during the disciplinary process, you are encouraged to exercise your right to have a hearing advisor.
If you have been notified that your reported involvement in possible violation of the Lynchburg College Honor and Student Conduct Codes is being investigated, then you have the right to choose to have a hearing advisor. Also, if you have been notified that charges of possible infractions issued to you will be resolved through a Lynchburg College judicial board hearing, you have the right to choose to have a hearing advisor.
You may ask any current Lynchburg College student, faculty member, or staff member to serve as a hearing advisor to you. If someone declines your request, then you may ask another current LC student, faculty, or staff member.
The most effective hearing advisor is one who is knowledgeable about the student disciplinary process and with whom you feel comfortable talking honestly about the incident being reviewed.
For help identifying a hearing advisor, contact the Dean of Students Office (114 Hundley Hall, 434.544.8226).
During the investigation phase of the disciplinary process, your advisor can:
- Listen to your perspective of what occurred during the reported incident.
- Review with you any correspondence you have received about the matter from the Office of the Dean of Students.
- Help you understand the Lynchburg College Honor and Student Conduct Codes and hearing procedures.
- Accompany you to your incident investigation meeting in the Dean of Students Office if you elect to attend.
If a hearing is needed to resolve charges of possible infractions issued to you, then a hearing advisor can help you:
- Review hearing procedures and the rights of a charged student.
- Explain the difference between an open hearing and a closed hearing, helping you to identify the preference you will voice to the hearing panel.
- Review the charges issued to you and help you determine for each whether you believe you are responsible or not responsible for the possible infraction. If you believe you are responsible for all the infractions with which you are charged, then your hearing advisor can also help you decide whether you want to waive the presentation of information portion of the hearing (see hearing procedures).
- Review the list of witnesses invited to the hearing, helping you to decide whether you wish to request that the Office of the Dean of Students invite additional witnesses to participate in the hearing (if you are not waiving the presentation of incident information).
- Help you prepare to present information to the hearing panel about the alleged incident, including:
- Preparing an outline of what you want to say to the hearing panel.
- Suggesting questions to expect from the hearing panel.
- Preparing summary comments, which are the last comments you will convey to the hearing panel before deliberations begin.
- Determine whether you will provide information from a character reference to the hearing panel. A character reference must be a current Lynchburg College student, faculty, or staff member.
During your hearing, your hearing advisor may:
- Accompany you in the hearing room whenever you are present. However, the advisor may not participate in the proceeding.
- Wait with you outside the hearing room while the hearing panel completes deliberations in private.
- Return with you to the hearing room when the hearing panel presents its decisions, should you elect to attend this presentation.
If you are found responsible for one or more infractions, then your hearing advisor can:
- Review the appeal procedures with you.
- Offer support and assistance should you decide to write a letter of appeal.
- Accompany you to any appeal proceedings. (Typically, the charged student is not afforded a meeting with the person resolving the appeal request.)
In addition to your hearing advisor, the following are helpful sources of information about Lynchburg College policies and the disciplinary process: