Reports of alleged violation of the Honor Code and the Student Conduct Code are addressed by the Office of the Dean of Students. Students, faculty, and staff may submit written and/or oral reports of possible infractions to the Office of the Dean of Students. Reports received from individuals or agencies outside the College community may also result in College disciplinary action. Reports of possible misconduct should be submitted in a timely manner; passage of time between an incident and report submission may diminish or eliminate the ability of the Office of the Dean of Students to review the report effectively. A report submitted 150 days or more after an incident is not reviewed as a possible violation of the Honor and Student Conduct Codes.
When a report of possible infraction is received by the Office of the Dean of Students, the following process is implemented:
- The report of alleged misconduct is reviewed to determine appropriate address of the matter, including whether disciplinary action should be initiated. This review may include contacting the student reportedly involved in the incident and/or other witness(es) to seek additional, clarifying information regarding the alleged misconduct. However, such review is not an exhaustive search for every detail directly or indirectly related to the incident. Students who provide information about an incident are expected to provide honest, accurate, and complete information. Providing information that is false, incomplete, or misleading may result in disciplinary action.
Review of a reported incident does not, in itself, constitute disciplinary action. Disciplinary action is initiated when a charge of infraction of the Honor Code or the Student Conduct Code is issued to a student.
- If it is determined that disciplinary action should be initiated to resolve only B-level infractions, the violations may be resolved administratively without a hearing. When an incident is resolved administratively without a hearing, an authorized representative of the Office of the Dean of Students determines charges and sanctions and communicates these decisions in writing to the student.
- If it is determined that disciplinary action should be initiated to resolve a possible A-level infraction, a hearing is conducted by either the Student Judicial Board or the Administrative Board. A judicial board hearing may also be conducted to resolve repeated or accumulating B-level infractions (typically, a student's third alleged B-level infraction in one semester or fifth alleged B-level infraction during tenure).
If a hearing is needed and charges are issued from more than one jurisdiction, the Office of the Dean of Students determines which hearing board adjudicates the case. The appropriate judicial board chairperson or representative of the Office of the Dean of Students determines charges, establishes a date and location for the hearing, and communicates these decisions in writing to the student.
When a hearing takes place, the appropriate hearing panel addresses the alleged infraction(s), following the hearing procedures outlined in the Honor and Student Conduct Codes and Regulations.
- In both administrative handlings and judicial board hearings, a student is found responsible for violating a specified policy only if the adjudicator(s) determine that a preponderance of the incident information shows that the student engaged in the misconduct.
- A student found responsible for violating the Honor Code and Student Conduct Code may submit one written appeal of decisions made through administrative handling or judicial board hearing. (For more information about appeal requests see Appeal Procedures.)
- Written notice of disciplinary charges and sanctions is sent to the student's local address listed in College records. A student's local address is one's campus mailbox (full-time undergraduates only) or College email address. Failure of a student to provide an address change or forwarding address, or failure or refusal to pick up, accept, or read a letter does not remove the student's obligation to adhere to any instructions, sanctions, or deadlines issued in the letter.
At the end of a semester and during summer terms, due to the limited time that a student may remain on campus or in the Lynchburg area, the Office of the Dean of Students may amend disciplinary procedures and/or timelines described in The Hornet in any way to resolved alleged infractions.
A student may not avoid adjudication of an alleged policy infraction by withdrawing from the College. Should a student withdraw or depart from the College before review of a reported incident and/or adjudication of an alleged infraction is completed, the disciplinary process may proceed, as described in The Hornet and appropriate sanctions for confirmed charges may be issued. Pending resolution of a disciplinary matter, a hold may be placed on the absent student's transcript.