Planning Guidelines

Booking Your Event

LC Dining Services provides full service catering that strives to present our best products with the best service for our guests. Let our event professionals help with planning your event. Contact LC Dining Services at 434.544.8271.

Room Reservations

Lynchburg College students, faculty and staff are to use the following steps only if a college account is being charged.

All other parties should contact LC Dining Services at 434.544.8271.

The process of confirming space availability and the reservation of rooms is done electronically. Please review the current College Calendar to determine if the space requested is available. If the space is available, then proceed with your request by reserving the room electronically. If the space IS NOT available, please determine what alternative space is available before proceeding. If help is needed in determining an alternate location, please contact us.

To reserve a room electronically, complete the room reservation form online, including desired room arrangement and any audio/visual needs.

If you are planning an event and ordering tables from media, please keep in mind that these tables are not automatically clothed unless buffet or served meal service is ordered. Please fill out a catering request form if tablecloths are needed for non-meal functions. This should be done two weeks in advance of when they are needed so they can be ordered. Applicable charges apply.

Catering

At least two weeks prior to the event, all event details and menu development must be finalized with LC Dining Services.

Catering menus are available on this website.

Contact Jennifer Thompson, catering manager, at thompson.jl@lynchburg.edu or 434.544.8271 if you have questions about online catering or would like alternate menu options.

The following information will be required to confirm service:

  • Location, date, and time of your event
  • Type of meal desired (buffet, served, reception, or deliver)
  • Estimated guest count
  • College account number to be charged

Last-minute catering requests are subject to available food and staff to service the event. Please make every effort to complete requests at least two weeks in advance.

An event confirmation will be sent to you outlining details of the arrangements you have made. Please review it and call us immediately if you would like to make any changes.

A guaranteed number of expected guests will be needed three working days (72 business hours) prior to the event. Once a guaranteed count is given, charges will be invoiced on the guaranteed numbers or the actual number of people served whichever is greater. If you have to cancel an event, you must give three business days notice or the group will be charged.

Dining Services reserves the right to move groups to a room more suitable if the anticipated attendance increases or decreases.