Catering Policies

Exclusivity

Lynchburg College Dining Services caters all food and beverages served at the College. Other individuals or catering firms may not bring food and beverages into Lynchburg College campus facilities.

Excess Food

Due to Virginia Department of Health regulations and College policy, no one is allowed to remove food or beverages that are not consumed from an event catered by LC Dining Services.

Food must be coordinated through Dining Services and therefore, outside food is prohibited unless permission is granted in advance. Any leftover food provided by Dining Services will be removed by Dining Services and should not be taken from the room.

Decorations

You may wish to consider the addition of flowers, candles, centerpieces, and other special services to enhance the appearance of your special event. To ensure the aesthetic nature of the room for future guests, you are welcome to decorate your room using the following guidelines:

  • No decorations can be attached or placed on painted walls or pillars.
  • Decorations on other surfaces can only be attached using masking tape.
  • Plastic fishing line may not be used to hang decorations from the ceiling.
  • No confetti, sparkles, or rice are permitted.
  • All decorations must be removed immediately following the event.
  • Consult Dining Services on the use of balloons in the Burton Student Center.
  • Fog machines are not permitted.

Vegetarian Meals

For served meals, we offer an alternate menu entrée if requested. Requests for alternate menu selections must be made at the time of event guarantee (72 hours prior). Vegetarian entrees are the same price as the selected entrée.

Cancellations

In the event of a cancellation, 72-hour notification is required prior to the event. If cancellations are made after this time period, any expenses incurred by dining services may be billed. In the event the College closes due to weather conditions, all scheduled catered events are canceled.

Services Provided

China, glassware (or plastic, depending on the event), silverware, and linens are included in the cost of your event. Linens are provided for food tables and tables for people to sit for meal functions; otherwise, these should be ordered separately. Paper products will be used for deliveries and pick-ups, and whenever services are agreeable to both the client and LC Dining Services. An extra charge will be applied to groups who require china outside of Burton Student Center (or Hall Ballroom for meal functions).