Requesting Accommodations

Lynchburg College is committed to insuring you have an equal opportunity to fully access and participate in your educational experience at LC.

You must be registered with the Support Services Office and have a complete file in order to be considered for accommodation. 

The Support Services Coordinator is available to assist you in identifying your needs by providing accommodations and support services that give you the opportunity to achieve academic success and personal growth while at LC.

The following guidelines will assist you in making a smooth transition into college:

1. Review the Disability Support Services web pages for information about accommodations, services, policies, and procedures.
2. Submit a Disability Services Intake Form and appropriate documentation of your disability to the Support Services Coordinator. This documentation must be received no later than 45 days prior to the first day of classes for which you are enrolled.

   Documentation received later than 45 days prior to the beginning of the semester may result in a delay in the implementation of approved accommodations.  Also, please note accommodations are not retroactive: therefore, it is in your best interest to submit it as soon as possible.

   If you require special room accommodations (location, seating, or other physical accommodations), certain adaptive equipment, or special service personnel such as interpreters, then you must provide the Support Services Coordinator with a copy of your final class schedule a minimum of 45 days before the beginning of each semester and make your accommodation needs known at that time. This is especially important if you need alternate format books which, in some situations, can take up to 6 weeks to obtain. Acceptable documentation of disability is required and must be on file by this time, as well.

   Please note: It is your responsibility to arrange for services not provided by Support Services and the College. These services include, but are not limited to: personal attendant care, mobility training, adaptive computer training, and other services of a personal nature.

3. Once you have submitted your Request for Accommodations Form and documentation, contact the Support Services Coordinator to set up an appointment to begin the process. Call 434. 544.8687or 434.544.8419; TTD Relay Service 800.828.1140.

   Some appointments may be available during SOAR - Summer Orientation and Registration. Others should be scheduled to take place as soon as you are on campus in August.

Communicating Approved Accommodations to Your Professors

Once accommodations have been approved, you will receive an Accommodation Memo for each course.

It is your responsibility to take the Accommodation Memos to your professors, meet with them privately, raise their level of understanding of your strengths and disability, and work out the details of providing the approved accommodation(s).

Since the primary relationship in t­he learning process is between you and your professor(s), we strongly encourage you to take the initiative within the first week of the semester to develop that relationship. (Please note: it generally takes 48 hours for Accommodation Memos to be prepared.)

If difficulties occur in the actual delivery of approved accommodations and you are unsuccessful in resolving those issues, then you may appeal to Support Services Coordinator and request assistance. Requests for assistance should be made as soon as any difficulties arise. The Support Services Coordinator will work with you and the faculty member or department to arrive at an appropriate resolution.The final determination for providing appropriate and reasonable accommodations rests with the institution.

Remember, if you do not deliver your approved Accommodation Memos to your professors, you will not be entitled to receive accommodations. Accommodations are not retroactive if the professor receives your memo later in the semester.