Disability Registration and Implementation of Accommodations
Students with disabilities, whether permanent or temporary, must contact the Disability Services Coordinator (DSC) to determine appropriate accommodations. The College provides reasonable accommodations for all eligible students with disabilities.
A student who believes that he or she has a disability or other condition warranting accommodation should notify the DSC using contact information provided below. This notification should be separate from any communication with the Admissions Office. Requests may be submitted at any time, but should be made as early as possible to ensure access to classroom work and exams.
Disability Registration Guidelines
The following guidelines will assist students in making a smooth transition into college and in securing reasonable accommodations and services to meet their individual needs:
Review the Disability Support Services Webpages
These pages contain specific information about accommodations, services, policies, and procedures.
Submit Appropriate Documentation
It is the student's responsibility to provide required documentation so that the eligibility for disability services can be determined and appropriate accommodations can be put into place. Students are encouraged to contact the DSC upon deciding to attend Lynchburg College so that accommodations can be implemented in a timely fashion. It is strongly suggested that students disclose their disability at least 45 days prior to the first day of classes. Disclosure can be made at any time during the academic year, however requests received less than 45 days prior to the beginning of a semester may negatively impact the College's ability to provide accommodations in a timely manner.
If students require special room accommodations (location, seating, or other physical accommodations), certain adaptive equipment, or special service personnel such as interpreters it is imperative that they notify the College in a timely manner. In addition to appropriate documentation, students must provide the DSC with a copy of their final class schedule a minimum of six weeks before the beginning of each semester and make individual accommodation needs known at that time. This is especially important if students need alternate format books which, in some situations, can take up to six weeks to obtain.
Please note: It is the student's responsibility to arrange for services not provided by Disability Services and the College. These services include, but are not limited to: personal attendant care, mobility training, adaptive computer training, and other services of a personal nature.
Set up an Intake Interview Appointment
Once a student has submitted all required documentation, contact the DSC to set up an appointment for an intake interview. During this time the student and the DSC will work collaboratively on a case-by-case basis to determine appropriate and reasonable accommodations at Lynchburg College.
Some appointments will be available during SOAR - Summer Orientation and Registration on a limited basis. Students must complete the Disability Intake Form and submit this along with appropriate documentation prior to setting up an appointment. Others should be scheduled to take place as soon as students are on campus in August.
Students must arrange to meet with the DSC to receive their accommodations letters. In some cases this will be accomplished in the Intake Interview appointment. First-year students are required to meet with the DSC their first two semesters in order to receive accommodations letters. No appointment is required for students after their first two semesters unless changes in accommodations are desired.
Students with approved accommodations will receive notification of availability of letters prior to the start of each semester and may request printed copies through firstname.lastname@example.org. Students will be notified via email when requested letters are ready for pickup in the Office of Academic and Career Services. Accommodations letters may be issued at any point during the academic year; however, accommodations are not retroactive. If a student obtains accommodations half way through their course, those accommodations do not take into consideration previous work when they were not registered with the DSC.
Communicating Approved Accommodations to Individual Professors
Students will receive an Accommodation Letter for each course and it is the student’s responsibility to share the Accommodation Letter with their faculty. If students do not deliver approved Accommodation Letters to their professors, they will not be entitled to receive accommodations.
Students are advised to meet privately with each professor to create an understanding of how their disability impacts learning and to work out the details of providing approved accommodations. A discussion about how best to put those in place is the main point of the meeting. A student who has been issued an accommodations letter should be able to present the letter and discuss its contents with the professor in a private manner. Any specific disability-related information is left up to the student to disclose.
Since the primary relationship in the learning process is between students and their professor(s), we strongly encourage students to take the initiative within the first week of the semester to develop that relationship.(Please note: it generally takes 48 hours for Accommodation Letters to be prepared once accommodations are approved and a request for letters is received).
If a student encounters any problem with the implementation of accommodations, he/she should contact the DSC for assistance in order to resolve the situation.