Cover Letter Outline

(single space paragraphs with a double space between paragraphs; do not indent) 

Date of Letter

Employer's Name and Title
Employer's Address


[Opening Paragraph:]

  1. State why you are writing.
  2. Name the position or type of work for which you are applying.
  3. Mention how you heard of the opening or organization.

[Middle Paragraph(s):]

  1. Explain why you are interested in working for this employer.
  2. Specify your reasons for desiring this type of work.
  3. If you have had relevant work experience or related education, be sure to point it out, but do not reiterate your entire resume.
  4. Emphasize skills or abilities you have that relate to job for which you are applying.
  5. Be sure to do this in a confident manner and remember that the reader will view your letter of application as an example of your writing skills.

[Closing Paragraph:]

  1. You may refer the reader to your enclosed resume (which gives a summary of your qualifications) or whatever media you are using to illustrate your training, interests, and experience.
  2. Have an appropriate closing to pave the way for the interview by indicating the action or steps you will take to initiate an interview date.

[If mailing or faxing signature goes here]

Your name typed
Applicant's Address
Applicant's phone number