S E C T I O N IV
ACADEMIC PROCEDURES AND REGULATIONS
4.0
ACADEMIC PROCEDURES AND REGULATIONS
4.1
COURSES
4.1.1
SYLLABUS
4.1.2
RESPONSIBILITY FOR SYLLABUS
4.1.3
EDUCATIONAL POLICIES
4.1.3 A
CHANGES TO BE APPROVED BY EPC
4.1.3
B
TENTATIVE APPROVAL BY EPC
4.1.3
C
REPORTING COMMITTEE ACTIONS
4.1.3.1
USE OF "PREREQUISITE"
4.1.3.2
ADDING, REVISING, AND DELETING COURSES
4.1.3.3
CHANGE IN GENERAL EDUCATION REQUIREMENTS
4.1.3.4
DELETION OF COURSES
4.1.3.5
GUIDELINES FOR ONE WEEK COURSES
4.1.3.6
BA/BS DEGREE DESIGNATION
4.1.3.7
COURSE AUTOMATIC DELETE POLICY
4.1.4
SPECIAL TOPICS COURSE POLICY
4.2
CLASS SCHEDULES, REGISTRATION, AND CLASS LISTS
4.2.1
SCHEDULES
4.2.1.1
REGULAR SCHEDULE
4.2.1.2
EVENING CLASSES
4.2.1.3
SUMMER SESSION
4.2.1.4
WINTER SESSION
4.2.1.5
INDEPENDENT STUDY COURSES
4.2.1.5.1 INDEPENDENT
STUDY, SPECIAL PROBLEMS, AND PRACTICUMS
4.2.1.5.2 REGULAR COURSES
ON INDEPENDENT STUDY OR COVERAGE BASIS
4.2.2
ADVANCE REGISTRATION
4.2.3
CLASS LISTS
4.3
CHANGES IN STUDENT SCHEDULES: "DROP AND ADD"
4.3.1
ADDING COURSES
4.3.2
WITHDRAWAL FROM COURSES
4.4
CLASSES
4.4.1
SIZE OF CLASSES
4.4.2
FACULTY ATTENDANCE
4.4.3
STUDENT ATTENDANCE
4.4.3.1
Disables Student Syllabi Statement
4.4.4
FINAL EXAMINATION POLICY
4.4.5
ORDER IN THE CLASSROOM
4.5
TEXTBOOK, SOFTWARE, AND MATERIALS REQUISITIONS
4.6
FIELD TRIPS AND STUDENT ACTIVITY TRIPS
4.7
OFF-CAMPUS COURSES AND STUDY TOURS
4.7.1
RESPONSIBILITY OF FACULTY MEMBER
4.7.2
PROPOSAL
4.7.3
FINANCIAL ARRANGEMENTS
4.7.4
TUITION CHARGE AND FEES
4.7.5
CORRESPONDENCE
4.7.6
WAIVER OF LIABILITY
4.7.7
FINAL REPORT
4.8
CONTINUING EDUCATION POLICY
4.9
GRADING SYSTEM
4.9.1
EXTRA-INSTITUTIONAL LEARNING - AWARDING CREDIT
4.10
STUDENTS
4.10.1
POLICY
STATEMENT FOR STUDENT PUBLICATIONS AND BROADCAST MEDIA
4.0 ACADEMIC PROCEDURES AND REGULATIONS (revised 12/13/02)
4.1 COURSES
4.1.1 Syllabus A detailed syllabus for each course
shall be prepared by the instructor, distributed in print/or electronic form to
enrolled students, and placed on file in school offices. The syllabus will
normally include information regarding the instructor's policies regarding
attendance, participation, submission of work, and grading (including the
elements comprising the course grade); the goals or objectives related to
mastery of the course content; and any other information pertinent to the
conduct of the course.
a. Policies governing the construction of syllabi:
All syllabi must include the following components
- Course number, title, description
and course objectives as approved by EPC
- A description of the purpose
of the course with respect to meeting goals of the major, minor, or
general education program, as appropriate
-Course requirements
-Methods of evaluating student work
and how these are used to achieve a grade
- Nature of course content
reflected in an outline of topics or a course schedule
A copy of
the current syllabus for a course must be filed with the appropriate school
dean in each semester the course is taught.
b.
Policies governing the distinctions between graduate and undergraduate
level work.
4.1.2 Responsibility for Syllabus It is the responsibility of each
faculty member to provide the syllabus and to update it each time the course is
taught. It is the responsibility of the respective School Dean to collect the
syllabus and maintain it on file.
4.1.3 Educational Policies (Approved at General Faculty Meeting 10/17/2003;
revised 6/24/2004)
4.1.3 A Changes to be Approved by
EPC
The following types of changes must be submitted to the EPC
for approval:
a. Deletion of major
b. Deletion of minor
c. Changes in the requirement of a major
d. Changes in the requirements of a minor
e. Addition of new courses
f. Deletion of courses
g. Changes in names of academic programs
h. Renumbering of courses
i. Changes in course
titles
j. Revisions of course content descriptions
(other than editorial)
k. Changes of credit hours for a course
4.1.3 B Tentative Approval by EPC
That during the periods when the College is not in session,
the EPC may give tentative approval to matters presented in proper form (i.e.,
to initiate a single offering of a course). However, final approval of
such requests lies with the General Faculty, meeting at its next regular
session.
4.1.3 C Reporting Committee Actions
The following topics should go before the faculty for
discussion and vote: new majors, major modifications in programs, or
policy changes. Recommendations concerning individual course, changes in
number or course description are to appear in the committee report and may be
discussed and subsequently brought to a vote. The EPC will make
individual decisions as to how borderline cases should be handled.
4.1.3.1 Use of "Prerequisite" Prerequisite is used to indicate a
course which absolutely requires the prior completion of another course, and
that in addition to prerequisite, the following designations be used when and
as appropriate: Strongly recommended, recommended, consent of instructor.
4.1.3.2 Adding, Revising, and Deleting
Courses A proposal
for adding, revising, or deleting a course is developed within the school
concerned.
1. The School Dean shall complete the proposal form, which is
available from the Registrar or the Vice President and Dean for Academic
Affairs.
2. The School Dean submits the proposal to the Educational
Policies Committee for approval.
3. If approved by the Committee, the recommendation is
reported to the General Faculty.
4.1.3.3 Change in General Education Requirements If a
proposal to add or delete a course involves a change in a specifically listed
general education requirement, it must have the recommendation of the
Educational Policies Committee and will be reported to the General Faculty
through the committee report. If no objection to the change is voiced, either
during the faculty meeting itself or to the chairperson of the Educational
Policies Committee during the 15-day period following the faculty meeting, said
change will be considered approved. If an objection is raised, approval will
require a majority vote of the faculty.
4.1.3.4 Deletion of Courses To delete any course which is not
specifically listed to fulfill any general education requirement from a
program's curriculum, the School Dean will inform the Vice President and Dean
for Academic Affairs of the proposed deletion from the program's curriculum.
The Vice President and Dean for Academic Affairs will, in turn, inform the
Educational Policies Committee of the proposed deletion, which will report the
same through the committee report at the next meeting of the General Faculty.
In the absence of any objection raised by a member of the faculty to the
proposed deletion, the deletion will be accomplished on the 16th day after said
meeting of the General Faculty. If an objection to the deletion is voiced,
either during the faculty meeting itself or to the chairperson of the
Educational Policies Committee during the 15-day period following the faculty
meeting, the proposed deletion will require a majority vote of the faculty for
approval.
4.1.3.5 Guidelines for One Week Courses Guidelines for all courses that are
compressed into a period of one week must be approved by the Educational
Policies Committee. The rigor of a one-week course should be comparable to that
of a course taught throughout a typical 15 week semester. These courses should
have the proper amount of contact hours. If a course normally requires
extensive reading, laboratory work, or practice in developing certain skills,
the instructor should explain how this work can be accomplished in just one week.
If a course is logically divided into units when taught during a typical
semester, the comparable one-week course should also show these logical
units. Courses must have an extended period for reflection and analysis
included within the course to ensure that students are engaged in course
learning activities for a minimum of one-week per course credit hour.
4.1.3.6 BA/BS Degree
Designation
Designations for B.A. or B.S. degrees for majors will be determined by each
program. Programs desiring both B.A. and B.S. degrees for a major or
programs desiring to change in designation for the major must submit a proposal
to the EPC which delineates the curricular
differences between the programs. This policy will be effective with the
implementation of the new general education requirements.
4.1.3.7 Course Automatic
Deletion Policy The
Registrar will, once a year, provide EPC with a list of all courses not taught
in the preceding five years. The EPC will then report the courses out to
the faculty as deleted.
4.1.4 Special Topics Course Policy That special topics course or
workshop must have subtitles and may be offered only twice. Prior to any
offering, the designated course must be submitted to the EPC for approval on
the Special Topics/Workshop Course Approval Form. For such a course to be
offered more than twice, it must become a regular course with a permanent
course number through submission to the EPC in the appropriate format on the
Course Change Form. For courses offered on a rotation basis that extends
beyond three years, a statement to that effect must be added at the end of the
course description. Such courses will not be deleted from the Catalogue.
[Effective beginning with Summer 1999 course
offerings.]
4.2 CLASS SCHEDULES, REGISTRATION, AND CLASS
LISTS
4.2.1 Schedules
4.2.1.1 Regular Schedule Course schedules for the following
year are prepared by
Responsible Party Responsibility
School Dean -
Develop course schedules which identify staffing based on
- Submit schedule to Registrar
- Registrar Identify/resolve time and
room conflicts
- Generate a faculty load report
- Submit schedule and report to Vice
President and Dean for Academic Affairs/Associate Dean for Academic Affairs
- Vice President and Dean for
Academic Affairs/Associate Dean of College Review schedule and load report
- Approve or, if a problem exists,
confer with the School Dean and indicate the nature of problem
- School Dean -
Generate a solution (in consultation with school faculty)
- Resubmit schedule and report
- Vice
President and Dean for Academic Affairs/Associate Dean for Academic Affairs -
Approve or, if a problem exists, confer with the School Dean and indicate the
nature of problem
- Submit schedule to Registrar
- Registrar Generate and distribute
the Master Schedule
- Register students
The Vice President and Dean for Academic Affairs/Associate
Dean for Academic Affairs and the School Dean shall review enrollments after
the first run during registration periods. The Vice President and Dean for
Academic Affairs/Associate Dean for Academic Affairs shall request, or the
School Dean may provide, a rationale for retaining individual courses and
sections experiencing low enrollments. When staffing assignments are affected,
the Vice President and Dean for Academic Affairs/Associate Dean for Academic
Affairs will consult with the School Dean and faculty members of the affected
programs. Staffing changes will be submitted to the Registrar by the School
Dean with the Dean's approval. (This may serve to identify faculty to teach
Senior Symposium, participate in grant writing, etc.)
Tri-College Exchange Program Under the terms of an agreement
among Lynchburg College, Randolph-Macon Woman's College, and Sweet Briar
College, if a course needed by a full-time undergraduate student is not being
offered in his or her college, but is available in another of the colleges, the
student may enroll for it in the other college without payment of extra fees.
Forms are available in the Office of the Registrar.
4.2.1.2 Evening Classes Courses offered in the evening may be taught by the regular
College faculty as an integral part of their teaching responsibility. In some
cases this will be part of the regular teaching load; in others it will be an
additional class for which special arrangements are made.
Courses meet two evenings a week for 75-minute periods or one
evening a week for two 75-minute periods. Schools are expected to schedule
appropriate courses in the evening from time to time in order to enable
part-time students to complete degree requirements.
4.2.1.3 Summer Session Faculty members who wish to offer
courses in the summer should confer with their
NOTE: Instructors teaching winter or summer session
courses may not “pro-rate” the actual contact hours required by the course
based on the rationale of reduced enrollment in the class.
4.2.1.4 Winter Session The calendar normally provides for
an interval between December 26 and the beginning of the second semester to
permit the scheduling of a "winter term" when courses of up to three
hours' credit may be scheduled. The term is optional both for faculty and students.
Tuition and compensation are similar to that for a term of the summer session.
NOTE: Instructors teaching winter or summer session
courses may not “pro-rate” the actual contact hours required by the course
based on the rationale of reduced enrollment in the class.
4.2.1.5 Independent Study Courses At times it may be appropriate to
offer special work or reading courses on an individual basis in order to permit
specialized study, to overcome schedule conflicts or when a needed course is
not otherwise being offered.
4.2.1.5.1 Independent Study, Special Problems,
and Practicums. The student must obtain a form from the Registrar, complete
it in cooperation with the instructor, obtain all the needed approvals, and
return it to the Registrar.
4.2.1.5.2 Regular Courses on Independent Study
or Coverage Basis.
Courses offered on a regularly scheduled basis the year prior or subsequent to
the time desired may not be covered on an independent basis. Exceptions will be
made by the Vice President and Dean for Academic Affairs only in extraordinary
cases. The appropriate form is available in the Registrar's Office and must be
completed and approved before the student may register.
Students taking such courses may expect general direction
from the faculty member, but must be willing to assume responsibility for
obtaining and completing assignments.
No extra financial consideration is offered the faculty
member for such courses during the regular academic year. A faculty member
supervising an independent study, independent coverage, or internship for three
credit hours in the summer session will receive one-eighth the normal
compensation for a fully-enrolled course. Only those students who pay tuition
will be counted in the enrollment in independent study, independent coverage,
and internships for determining faculty compensation.
4.2.2 Advance Registration. To facilitate advanced planning,
registration normally is held during March or early April for both semesters of
the next regular session. This is coupled with a two-week student advising
period in which the student plans course selections in advance and submits
choices to an adviser for review. The emphasis is upon the student assuming
personal responsibility for his or her program with the benefit of the
adviser's counsel.
During the announced registration period, faculty
are expected to be available to students for advising. On completion of
the advising interview the student is responsible for submitting the proposed
schedule to the Registrar's Office.
The Registrar's Office distributes copies of each student's
schedule to the student and adviser. Preliminary class lists are distributed to
the instructor,
A registration day is set aside at the beginning of each
semester to accommodate late entering students and to enable other students to
change schedules where necessary. Detailed instruction sheets for all
categories of students are prepared and distributed with copies to the faculty
members for the registration period.
4.2.3 Class Lists. Shortly after registration,
alphabetical class lists are distributed to all faculty members and
Grade forms are prepared on the basis of the class lists
distributed at the end of the drop/add period.
Faculty members are responsible for notifying the Registrar's
Office of discrepancies in the class lists.
4.3 CHANGES IN STUDENT SCHEDULES:
"DROP AND ADD"
4.3.1 Adding Courses (See Catalogue). During the first week after classes
start, a student may add a course by obtaining a drop/add form from the Registrar's
Office, getting the permission and signature of his or her adviser, and the
permission and signature of the instructor of the course which is being added.
This drop/add form is returned by the student to the Registrar's Office where
the change in schedule is noted.
Instructors should feel free to refuse admission to students
who make changes during this period if the class is filled, if material has
been covered which will be difficult to make up, or for any other good reason.
The fact that the student presents a drop/add form does not necessarily mean
that the Deans or Registrar are advising such a change. If a difference of
opinion exists, the factors are considered and resolved by the Vice President
and Dean for Academic Affairs.
4.3.2 Withdrawal from Courses (See Catalogue). A student who fails to attend the
first hour of a class may be dropped from the class, and he or she must process
an "Add Form" to be readmitted. A student who later wishes to drop a
course must consult with his or her adviser and submit a completed drop/add
form with the adviser's signature to the Registrar's Office.
If a student drops a course within three weeks after the
beginning of the semester, the course will be deleted from the academic record.
If a student drops a course after three weeks but within six
weeks, he or she shall receive a grade of "W", and the course will
not be counted as work undertaken. Withdrawal from a course after six weeks
results in a grade of "W" if the student is passing the course at the
time of withdrawal, and a grade of "F" if he/she is failing at the
time. After the tenth week of classes, a student may not withdraw from a
course. The Dean or the Registrar, with the concurrence of the faculty member
involved, may waive an "F" assigned at time of withdrawal if there
were unusual conditions surrounding a withdrawal from classes.
4.4 CLASSES
4.4.1 Size of Classes Classes in the regular program are
ordinarily not offered for fewer than ten students in undergraduate (100-400
level) courses, nor for fewer than seven students in dual-level (500) or
graduate (600) courses. With the consent of the Vice President and Dean for
Academic Affairs, exceptions may be made for good reason.
4.4.2 Faculty Attendance. Whenever a faculty member finds that
it will not be possible to meet a class, the faculty member should assign a
project for the class during his/her absence or have a
colleague meet the class. If, because of illness or some other
unavoidable reason, the faculty member cannot give prior notice to the class,
the School Dean or a member of the school should be notified in order that
notices may be posted to inform students that the class will not meet. In any
case, the School Dean should be kept informed of absences by the faculty
members. Faculty members are expected to meet all of their assigned classes at
the designated times including class periods immediately before and after
scheduled holidays. Absence by a School Dean should be made known to the Vice
President and Dean for Academic Affairs.
4.4.3 Student Attendance. Regular attendance, preparation for classes,
and the prompt performance of assignments are obvious duties expected of
students. Each instructor will inform students of the attendance policies
in effect for each class. A statement about attendance policy will
comprise a portion of the course syllabus. The policies regarding
absences from any particular class are established by the faculty member
teaching that class, except that an absence due to participation in official
College activities such as field trips and athletic events,
may not themselves be counted against the student. For any absence, either
excused or unexcused, it is the responsibility of the student to make up to his
or her own satisfaction and that of the faculty member involved all work missed
and to communicate with the faculty member regarding such makeup. When
possible, assignments should be ascertained in advance of the absence for the
convenience of both the faculty member and the student. It is always the
student's responsibility to inform the faculty member of the reason for any
absence.
When a student's total number of absences or the number of
consecutive absences indicate that some problem may exist concerning the
course, the faculty member may communicate directly with the student or may
consult with the Office of Advising and Learning Development.
Students who find while away from the campus that they must
miss several days of classes should report this to the Office of Advising and
Learning Development, which will inform the appropriate faculty members.
The Office of Student Affairs does not routinely verify
absences, but will assist in cases of family and personal emergencies.
The
The
If the majority of a student's instructors so recommend, the Vice
President and Dean for Academic Affairs may immediately place a student on
probation for generally unsatisfactory classroom performance and/or excessive
class absences. A student who does not attend classes for a prolonged period of
time without legitimate reason may be dropped from the College.
4.4.3.1 Disables Student Syllabi Statement
The College will make reasonable accommodations for persons
with appropriately documented disabilities. Students should notify the
Support Services Coordinator located in Academic and Career Services on the
second floor of
4.4.4 Final Examination Policy. The assessment of student learning
at each and every level of instruction is a significant component of good
teaching practice. A comprehensive final examination is useful not only for
determining what the student has learned in a course and forming a sound basis
for a grade which reliably reflects that learning, but it can also provide
useful feedback to the instructor for reevaluating the effectiveness of the
course's content, delivery style, pedagogy, structure, and measurement
techniques. Moreover, since courses are a complement to programs, the final
examination also helps to determine if the course is meeting the academic goals
of the programs of which they are a part.
The giving of a final examination is optional; however, where
a final examination is not given, an alternative assessable exercise or
assignment, appropriate to the nature of the course, should be given. In either
event the relative importance of the examination, exercise, or assignment in
determining the total course grade lies with the instructor.
Examination Schedule
Six days of examinations
Three examination periods in each day
The final examination schedule will
include 16 three hour exam periods (previously 18)
divided over six
days and beginning at
7:00 p.m. period to be used for classes
occurring at 4:30 p.m. or later. The last exam
period will begin
at
4.4.5
Order in the Classroom Faculty members have the responsibility and the
authority to maintain order in the classroom and may ask students to leave the classroom
if necessary to maintain order.
4.5 TEXTBOOK, SOFTWARE, AND MATERIALS
REQUISITIONS
Faculty members are responsible for placing orders for
textbooks, software, and other course materials. The Textbook Manager will
indicate procedures to be followed.
4.6 FIELD TRIPS AND STUDENT ACTIVITY
TRIPS
Faculty members who wish to arrange for field trips for
appropriate observation or study should gain approval for such trips with the
School Dean. Any required field trips in connection with courses should be
announced at the beginning of the course and listed on the course syllabus.
4.7 OFF-CAMPUS COURSES AND STUDY
4.7.1 Responsibility of Faculty Member The College encourages courses and
special projects of high quality to be conducted away from the campus during
summer session and during winter term between the first and second semesters.
It is understood that study abroad courses and special projects serve to
enhance the curriculum of traditional on-campus programs. It is the
responsibility of the faculty member in charge, in consultation with the Study
Abroad Coordinator and the Faculty Liaison for Study Abroad, to assure that
each program is administered in a way to be academically and financially sound.
Planning for such courses and special projects should begin twelve to eighteen
months in advance of the program's start date.
4.7.2 Proposal In each case the faculty member who
intends to conduct such a program submits a proposal including a narrative and
a financial plan that fully discloses any trip expenses paid for by a third
party provider, if one is used. This proposal must be submitted to the
Study Abroad Coordinator and the Faculty Liaison for Study Abroad a minimum of
nine months prior to the program's start date. (If the program involves a
new course, the course must be submitted for approval to the School Dean and
then to the Educational Policies Committee and to the faculty in the usual
manner.) Following the approval of the Study Abroad Coordinator, the
Faculty Liaison for Study Abroad, and the School Dean, the proposal is
submitted to the Vice President and Dean for Academic Affairs who may then
arrange a meeting with the faculty member or members concerned. Summer
term study abroad courses must meet all submission deadlines as detailed by the
Associate Dean for inclusion in the summer schedule of classes and the College
study abroad web page.
4.7.3 Financial Arrangements The general policy for
faculty compensation for leading summer and/or winter term study abroad trips
will be as follows:
1. For the first year a
course/program is offered, 60% of the tuition revenue generated will be used
for the direct expenses of the program including the instructor's salary and
travel expenses (the amount allocated for salary may not exceed $6000.00 or the
equivalent of twice the stipend for one summer school course plus $1000).
2. For subsequent years in which a
course/program is offered, 50% of the tuition revenue generated will be used
for the direct expenses of the program including the instructor's salary and
travel expenses (the amount allocated for salary may not exceed $5000 or the
equivalent of twice the stipend for one summer school course).
4.7.4 Tuition Charge and Fees The tuition charge to the student is at
the same rate as given in the Summer Bulletin of the College for the current
year. Other fees may be added as necessary and desirable to cover travel, room,
board, special facilities, materials and other special expenses. All student
fees should be paid prior to registration.
4.7.5 Correspondence Any written correspondence and
promotional material (flyers, brochures, handouts) about the study abroad
experience should be submitted to the School Dean, Vice President and Dean for
Academic Affairs, Faculty Liaison for Study Abroad, and the Study Abroad
Coordinator. Faculty are required to inform the
Study Abroad Liaison and the Study Abroad Coordinator of any scheduled meetings
and/or briefing sessions which relate to the study abroad experience. Any
other correspondence which makes reference to program costs to prospective participants
or which might be construed as involving any
contractual commitment must be submitted to the Faculty Liaison for Study
Abroad, Study Abroad Coordinator, and the Business Office for approval at least
five days before mailing or distribution.
4.7.6 Waiver of Liability All students who participate in an off-campus project or study abroad trip must sign a waiver of liability. Forms are available from the Study Abroad Coordinator and the Faculty Liaison for Study Abroad. It is the faculty member's responsibility to distribute these forms to the participating students and to file signed copies of the document with the Study Abroad Coordinator.
4.7.7 Final Report Upon completion of the course or
project the faculty member in charge must provide a written assessment of the
experience including courses for academic credit. A sample assessment
instrument is available from the Faculty Liaison for Study Abroad. A
separate element of the final report should include a record of receipts and
disbursements which should be submitted to the Vice President and Dean for
Academic Affairs and the Business Office for final settlement of
accounts. This report is due no later than one month after the completion
of the special project or course. This information is necessary for reimbursement
of travel expenses and determination of amount of stipend.
4.8 CONTINUING EDUCATION
POLICY
Policy
The College mission identifies support for “graduate studies,
along with programs designed to provide access to the College for
adults…” Providing life-long learning opportunities is also a
mechanism for partnerships and collaborative undertakings with the community.
Continuing Education Defined:
Continuing Education (CE) includes any course, seminar, workshop, training
session, or conference/institute offered for credit or continuing education
units (CEUs) that identifies
The Vice
Outreach and Service Educational Activities
On the Outreach and Service Education Activities Report
Form, any unit or individual offering non-credit or non-CEU educational
activities sponsored by the College shall report the following information and
send the report and copies of any program materials provided to participants to
the Vice
CE Activities
Continuing education programs should be consistent with
college and program goals. CE programs may be offered to enhance
professional objectives or to assist professionals in maintaining professional
credentials.
CE courses for credit. CE courses offered for credit will be designated as
500 level post-baccalaureate continuing education courses. It should be noted
on all program materials that, while in some cases such credits may be part of
program leading to a certificate, CE credits are not acceptable toward a
graduate degree at
CEU programs. While some courses/programs
may be appropriate for credit, many will be specialized offerings more
appropriate for CEUs. A Continuing Education
Unit (CEU) is a specific standard measure which is equivalent to 10 contact
hours of educational achievement used by many universities and professional
organizations under the criteria of the International Association for
Continuing Education and Training (IACET) to attest to clock hour completion of
continuing education activities. A Contact Hour (CH) is a unit of
measurement that describes 60 minutes of an organized learning activity that is
either a didactic or clinical experience, or self-paced learning activity.
All CEU bearing programs or courses must have the approval of
the School Dean or Administrative Head and the Vice
Planning CEU Activities
Program Planning and Evaluation
All programs should be planned in response to
recognized needs. Qualified program faculty should be directly involved
in developing program objectives/learning outcomes and the learning activities
to facilitate participant’s ability to meet the learning objectives. Each
program should have clear and concise statements of what the learners are
expected to accomplish as a result of the program. Program planners
should ensure that participants demonstrate those learning outcomes and that
the program is evaluated. Evidence of this must be kept on file with
other program information. A sample feedback form for program evaluation
is attached. Other tools for CE learner and program evaluation can be
viewed in the Office of Graduate Studies.
Record Keeping
Information must be obtained from participants in order for
Participant’s name and social security number
Title of the program
Date of the program or program completion date if a series of sessions
Number of CEU’s awarded
Report of assessment results or other requirements for satisfactory completion
of the program
Participants requesting CEU’s are
provided with a
Participant’s name
Title of the program
Date of the program or program completion date if a series of sessions
Number of CEU’s awarded
If
sponsored by a professional organization, other professional CEU provider
information as required.
The certificate format can be obtained from the Vice
Following the program, the program tracking form must be
completed and turned into theVice
Budget/Revenue
For each proposed CEU offering, the sponsoring program must
include a budget as a part of the proposal. The budget must conform to the
following policies:
1. The
proposed budget must include line items for revenues (i.e., fees charged) and
expenses (i.e., promotion/public relations, instructional materials,
printing, faculty salaries, consultant/instructor fees,
travel, other expenses) as well as descriptions/justifications for each.
2. The direct expenses for the CEU offering are
deducted from the income.
3. The College receives 20 percent of the
remaining revenue to cover overhead costs, unless there are no charges for
salary. In that case, the College does not
receive a direct percentage of the income.
4. Faculty
salary, if any, is computed as 50 percent of the remaining revenue, not to
exceed $5,000, after the expenses and College overhead portion are deducted.
5. Any
profits remaining after all expenses (direct costs, College overhead, salary)
are covered revert to the sponsoring program, center, or school.
Space/facilities arrangements
On campus CEU offerings must be scheduled with the events
coordinator according to existing policy.
Off campus CEU offerings must provide documentation of the
facilities arrangements. Any fees associated with the use of off campus facilities
must be listed as expenses in the proposed budget.
Procedure for CE Program Submission and Approval
The following materials should be reviewed by the School Dean
or Administrative Head (to ensure documents are complete and budget planning
adequate). Once reviewed, the checklist should be signed; the checklist
and all components should then be submitted as a package to the Vice
Checklist for
Continuing Education Proposals.
All program facilitators should complete this checklist
and send it as the first page along with the program materials listed to the appropriate
dean or supervisor. Once reviewed as complete, the dean or supervisor
signs the form and sends the proposal package to the Vice
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Program
Objectives (Learner Outcomes): Clear concise statements of intended outcomes |
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Content
Outline: Matches intended outcomes |
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Instructional Methods: Appropriate for intended outcomes |
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Assessment
Methods: Assessment methods demonstrate achievement of intended
outcomes |
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List
of faculty teaching & credentials |
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Information
relative to any other CEU provider involved (i.e. professional group) |
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Dates
for program |
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Length
of program and number of CEUs (computed according
to contact hour definition in LC policy) |
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Target
participant group; anticipated numbers |
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Copy
of program evaluation tool to be used : Measures participants’ reactions, amount of learning,
behavior changes or other aspects of the total program |
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Budget
proposal (complete attached Budget Form) |
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Space/facilities
arrangements |
_____________________________________
______________________
Signature of Program
Facilitator
Date
______________________________________
_______________________
Signature of
Dean/Supervisor
Date
______________________________________
_______________________
Signature of Vice
!
Approved
! Not Approved
CEU Program Budget Proposal
Event___________________________________Dates___________________________
Sponsoring program_______________________Contact
Person____________________
School__________________________________Phone___________________________
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Projected
Income |
Actual
Income |
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Registration
( ) at ($ ) |
$ |
$ |
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Sales |
$ |
$ |
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Other |
$ |
$ |
|
TOTAL
INCOME |
$ |
$ |
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Projected
Expenses |
Actual
Expenses |
|
Expenses |
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Consultants |
$ |
$ |
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Printing |
$ |
$ |
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Postage |
$ |
$ |
|
Instructional Materials |
$ |
$ |
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Travel |
$ |
$ |
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Promotion/P R |
$ |
$ |
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Other
expenses |
$ |
$ |
|
TOTAL
EXPENSES |
$ |
$ |
|
College
Overhead (20%) |
$ |
$ |
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Salary
(50%, not to exceed $5,000) |
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Remaining
revenue for program,center,school |
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CEU Program Participant List
Send this form to the Vice
Program Title ________________________________________________________________________
Date/s ___________________________
Sponsoring program _______________________
Number of CEUs Awarded ________
Program presenters _______________________
_______________________
_______________________ _______________________
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Participant |
Social Security Number |
Other Certificate/ License Number |
Assessment Results (S/U) |
CEUs Earned* |
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* If CEUs vary from what is listed
in header above, include those that are different in the space provided.
Outreach and Service Education
Activities Report Form
This form should be completed by any unit or individual
offering non-credit or non-CEU educational activities sponsored by the
College. Attach a copy of any program materials provided to
participants and send with this form to the Dean of Graduate Studies within
the week after the program is held.
Title of program
_______________________________________________________
Date/s of program _________________________Number of
attendees (headcount) _________
Sponsoring unit/program ___________________________
Facilitators or program presenters
_______________________
_______________________
_______________________
_______________________
□ Program materials
attached.
□ No program materials
provided.
Description
of the program:
Program Feedback Form
Session/Title:
_______________________________________________
Presenter:
______________________________________________
Rate this
session by checking the appropriate box for each item below:
Excellent
Acceptable
Poor NA
1.
Usefulness of content.
□
□
□
□
□
□
2.
Effectiveness of
presenter/s.
□
□
□
□
□
□
3.
Effectiveness of audiovisual
aids.
□
□
□
□
□
□
4. Effectiveness
of
handouts.
□
□
□
□
□
□
5. Opportunities
for
interaction.
□
□
□
□
□
□
6. Match to
your expectations from
program information.
□
□
□
□
□
□
7.
Overall
effectiveness.
□
□
□
□
□
□
What did you
learn that you could apply in your own setting?
Name one or
two things the presenter did that helped you learn in this session.
Share one
way this session might be improved.
4.9 GRADING SYSTEM
Faculty should consult the College Catalogue for a detailed
description of the grading system.
Grades are issued at the middle of each semester for freshmen
and students on academic probation. Also, notices of unsatisfactory work (D+,
D, D-, F, U for S/U courses) are assigned to students where warranted. Final
grades are given at the end of each semester. Both midterm and final grades are
distributed to students and mailed to parents of dependent students.
The principle of academic freedom gives an instructor broad
discretion in establishing the goals for a course, in establishing the criteria
by which student achievement is to be assessed, and in making decisions about
what a student has accomplished according to those criteria. Thus, except in
unusual circumstances, an instructor's decision about a grade may not be
overruled.
A student may, of course, request that his or her instructor
review a grade for any required work for a course.
A student who believes a final grade is in error should first
discuss the matter with the instructor. If the student fails to persuade the
instructor, the student may appeal the case to the dean of the school in which
the course is listed in the Catalogue. The instructor and the student shall be
notified in writing of the recommendation of the school dean. A student may
make a final appeal to the Office of the Vice President and Dean for Academic
Affairs, who will notify, in writing, the instructor and the student of his or
her decision. Other than the course instructor, only the Vice President and
Dean for Academic Affairs may change a grade.
4.9.1 Extra-Institutional
Learning - Awarding Credit
a.) Reliable and valid evaluation of student
achievement is the sine qua non in awarding credit. Experience, whether
it be acquired at work, in social settings, in the library, at home or in the
formal classroom, is in itself an inadequate basis for awarding credit.
Increased attention to evaluation procedures and techniques is necessary when
learning has been attained without participation in a program of study
prescribed by an educational institution.
b.) Learning should be articulated, documented, and
measured in the contest of the institution's role and the student's educational
objective.
c.) The College will evaluate extra-institutional
learning and award credit only in subject-matter fields in which it has
available faculty expertise, or where it can rely on nationally validated
examinations or other procedures for establishing credit equivalencies.
Normally, the College will evaluate learning and award credit only in subject
fields in which it offers comparable courses or curricula, though elective
credit appropriately may be excepted.
d.) Where applicable, the College will follow the
recommendations of the American Council on Education published in The National
Guide to Credit Recommendations for Non-collegiate Courses and in the Guide to
the Evaluation of Educational Experiences in the Armed Services in so far as
these relate to specific courses or examinations, though not to military
occupational specialties unless these are based upon such courses and
examinations.
4.10 STUDENTS
4.10.1
POLICY STATEMENT FOR STUDENT PUBLICATIONS AND BROADCAST MEDIA (approved
09/20/02)
Scope
of Application of Policy
This policy shall apply to any
student newspaper, magazine, publication, or other media, including broadcast
media, at
Responsibility
for Media
Responsibility
for
Faculty/Staff
Advisor
Each publication subject to
this policy shall have a faculty or staff advisor and/or editor. The role
of the faculty/staff advisor and/or editor of student publications shall be to
assist the student staff in the transfer of the theories of
publication/broadcast to successful, effective practice. Details of the
advisor’s and/or editor’s functions may be delineated by further policies set
by the individual publication in a manner consistent with provisions of this
policy statement.
Submissions to Student Media
Each publication will develop individual policies on
advertisements, submissions, deadlines, authorship, editing of submissions, and any other relevant criteria related to
publishable material. These policies will be posted on the publication's
web site at least annually and will be available upon request from the
faculty/staff advisor and/or editor. Advertising policies must be
consistent with the policies set out in The Hornet.
Content
Material must not violate any
postage, copyright, obscenity, libel or privacy laws. The student editor
(if applicable) shall make decisions concerning content and
publication/broadcast practices in consultation with the faculty/staff advisor
and/or editor. Where disagreement between the publication’s advisor
and/or editor and student editor occurs on particular content, conflicts of
opinion will be resolved through the administrative structure of the academic
or administrative unit housing the publication.
Freedom of the Press
The statement of student rights
published in The Hornet affirms and guarantees freedom of the
press. Therefore, the prevailing legal principles of freedom of the press
shall be respected with regard to all student media at
Disclaimer statement for reproduction
in each college publication
Publications
subject to this policy will print a disclaimer in the appropriate place that
states that the opinions expressed in the publication are not necessarily those
of
Opinions
expressed in (Name of Publication) are not necessarily the opinions of